Minutes of the June 30, 2009 Smyth County School Board Meeting

The Smyth County School Board met today in a called meeting at 6:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia. A Retiree Appreciation Reception was held at 5:00 P.M.

CALL TO ORDER

Chairperson Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Sam Hambrick, Susan Williams, Charles Doane, Jerry Catron, and Jim Coulthard. Susan Sneed was absent.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Coulthard, seconded by Mr. Hambrick, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Coulthard, seconded by Mrs. Williams, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

Susan Sneed was absent.

CONSENT AGENDA

On motion by Mr. Coulthard, seconded by Mr. Catron, by 6-0 vote, the following was approved.

PUBLIC COMMENT

Robert Lincoln requested a follow-up response with the concerns he expressed at the last meeting about the procedures the Board follows in hiring someone in a coaching position. Mr. Choate asked Dr. Robinson to follow-up with Mr. Lincoln.

SUPERINTENDENT'S REPORT

Dr. Robinson updated the Board on the boil water notice for Sugar Grove Combined School. He reported that the school is prepared to start the new school year.

Dr. Robinson presented a PowerPoint presentation showing vacancies not filled and vacancies filled differently.

DISCUSSION TOPICS

No topics were listed for discussion.

QUESTIONS FROM BOARD MEMBERS

Charles Doane requested that the athletic directors' job responsibilities and compensation be reviewed in the future. Dr. Robinson stated that all supplements needed to be reviewed once the budget situation improves.

ACTION ITEMS—MOTION REQUIRED

The Board considered the following policies for approval (second reading):

On motion by Mr. Catron, seconded by Mr. Hambrick, by 6-0 vote, the policies were approved.

The Board considered the following policies for approval (second reading—revision):

On motion by Mr. Catron, seconded by Mr. Doane, by 6-0 vote, the policies were approved.

The Board considered the following policy changes to the Student Code of Conduct (first reading—revision):

The Board considered approving the Federal Consolidated Application for Title funding. On motion by Mr. Coulthard, seconded by Mr. Catron, by 6-0 vote, this was approved.

The Board considered approving the Title IV, Part A, Safe and Drug-Free Schools and Community Act funding application. Mr. Coulthard made a motion to approve the application with the changes recommended by Dr. Robinson. Mrs. Williams seconded the motion, and it passed by 6-0 vote.

The Board considered a new nursing salary scale for nurses hired after July 1, 2009. This will be considered again at the next board meeting.

The Board considered approving the Capital Improvement Plan (CIP) for 2009-2014. On motion by Mr. Catron, seconded by Mr. Doane, by 6-0 vote, this was approved.

The Board considered approving a one year extension to the Smyth County Schools' Six-Year Technology Plan. On motion by Mr. Coulthard, seconded by Mr. Doane, by 6-0 vote, this was approved.

CLOSED SESSION ITEMS

On motion by Mr. Doane, seconded by Mr. Coulthard, by 6-0 vote, the Board accepted the following resignations:

On motion by Mr. Doane, seconded by Mr. Coulthard, by 6-0 vote, the Board transferred the following:

On motion by Mr. Doane, seconded by Mr. Coulthard, by 6-0 vote, the Board hired the following:

On motion by Mr. Doane, seconded by Mr. Coulthard, by 6-0 vote, the Board hired the following in extracurricular/coaching positions:

Based on the superintendent's recommendation made in closed session, Mr. Doane made a motion to dismiss the employee identified in employee dismissal Case #2009-02. Mr. Coulthard seconded the motion, and it passed by 6-0 vote.

On motion by Mr. Catron, seconded by Mr. Hambrick, by 6-0 vote, the meeting was adjourned.