Minutes of the June 28, 2010 Smyth County School Board Meeting

The Smyth County School Board met today in a called meeting at 6:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairperson Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CONSENT AGENDA

On motion by Mr. Coulthard, seconded by Ms. Sneed, by 7-0 vote, the following was approved.

PUBLIC COMMENT

No public signed up to speak.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

None of the board members had any questions or comments.

ACTION ITEMS (MOTION REQUIRED)

The Board considered the following policies for approval (second reading):

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the policies were approved.

The Board considered selecting a voting delegate and an alternate for the VSBA Delegate Assembly and Regional Meeting of the 2010 VSBA Annual Convention, November 17-19, 2010 at the Williamsburg Lodge in Colonial Williamsburg. On motion by Mr. Hambrick, seconded by Mr. Coulthard, by 7-0 vote, Jesse Choate was selected to be the voting delegate and Susan Williams was selected to be the alternate.

The Board considered approving a new position and job description for an Instructional Consultation Team (ICT) Facilitator to be shared between Marion Intermediate School and Marion Primary School. This position would be funded by a 1003a federal grant. On motion by Mr. Ryan, seconded by Mr. Coulthard, by 7-0 vote, this was approved.

The Board considered approving the Title II, Part A, Teacher Quality application for 2010-2011. On motion by Mr. Coulthard, seconded by Mrs. Williams, by 7-0 vote, the application was approved.

The Board considered approving the Title II, Part D, Educational Technology application for 2010-2011. On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, the application was approved.

The Board considered approving the bid from Marion Roofing in the amount of $20,800.00 to replace a section of roof at Sugar Grove Combined School. On motion by Mr. Catron, seconded by Mr. Hambrick, by 7-0 vote, this was approved.

The Board considered approving the bid from Wright Equipment Company in the amount of $10,725.00 for the purchase of a John Deere mower for Northwood Middle School and Rich Valley Elementary School. In addition, the Board approved the payment of the bill for this. On motion by Mr. Coulthard, seconded by Mr. Catron, by 7-0 vote, this was approved.

The Board considered bids for paper towels and toilet tissue. On motion by Mr. Hambrick, seconded by Mrs. Williams, by 7-0 vote, the bid from Kelsan for paper towels and the bid from General Sales for toilet paper were approved.

The Board considered approving the janitorial supply bid for 2010-2011. On motion by Mr. Hambrick, seconded by Mrs. Williams, by 7-0 vote, the Board approved the selected companies as presented.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Coulthard, seconded by Mrs. Williams, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, discussion of the acquisition of real property for a public purpose as authorized by § 2.2-3711(A)(3) of the Code of Virginia, and probable litigation as authorized by § 2.2-3711(A)(7) of the Code of Virginia.

On motion by Mr. Coulthard, seconded by Ms. Sneed, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CLOSED SESSION ITEMS (MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the retirement of Joyce Edmiston as teacher at Marion Middle School.

On motion by Mr. Ryan, seconded by Mr. Coulthard, by 6-1 vote, the Board approved the transfer of Edwina Richardson as teacher at Marion Middle School to school improvement coach for Marion Intermediate School and Marion Primary School.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the following new hires as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Ryan, by 7-0 vote, the Board accepted the resignation of Jean Gillespie as athletic director at Northwood High School.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the supplement contracts from the schools as presented.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, the meeting was adjourned.