Minutes of the June 9th, 2003 meeting of the Smyth County School Board, as approved by the School Board at its July 14th, 2003 meeting

Marion, Virginia
June 9, 2003

The Smyth County School Board met today with the following members present: James H. Campbell, Gayle Lewis, Charles Doane, Jerry Catron, Paul Grinstead, and Laura Hall. On motion by Mrs. Hall, seconded by Mr. Grinstead, minutes from the May 12, and May 29, 2003, meetings were approved as presented.

On motion by Mr. Catron, seconded by Mrs. Hall, the agenda was approved after adding to 16. Other items of interest – a. Hear from Mrs. Hall; and b. Hear from Mr. Catron.

Mr. Sullivan recognized the three VSBA art winners from Smyth County. They are Justin Dennison, Lauren Griffin, and Alexander Bresnock.

Steve Miller, principal of Marion Intermediate School, introduced Destination Imagination state and global winners. He also introduced Mackenzie Demaree for being the DAR school and eastern region winner.

Steve Reedy, principal of Chilhowie High School, introduced several students for having excellent attendance and numerous track records. They received a certificate for having the highest attendance percentage for the month of May in the high school category. Flags will be held until the beginning of the new school year.

Sue Tilson, principal of Chilhowie Middle School, introduced Josh Lewis for receiving the Scott Stokes Award. They received a certificate for the school.

Reva Rhea, teacher at Chilhowie Elementary School, introduced Heather Sage for having perfect attendance this year. She has only missed one day of school in her five years. They received a certificate for the school.

Ann Cunningham, principal of Marion Primary School, introduced Haley Frye for greatly improving her attendance. They received the Most Improved Attendance Award certificate.

Allen Abel, assistant superintendent, reported on the 2004 Teachers of the Year process. 2004 Teachers of the Year are as follows:

Atkins Elementary Lynn C. Robinson
Chilhowie Elementary Cindy J. Burkett
Marion Intermediate Anne C. Richardson
Marion Primary Lori Teaster
Rich Valley Elementary Doris Jane Orr
Saltville Elementary Penny J. Jones
Sugar Grove Combined Sherry L. Mullins
Chilhowie Middle Glenda K. Lowe
Marion Middle Steven D. Blevins
Northwood Middle Alan B. Copenhaver
Chilhowie High Charles E. Jamison
Marion Senior High Sharon H. Cox
Northwood High Rita D. Johnson
Smyth Career & Technology Center Donald H. Viles

The Smyth County Teacher of the Year is Charles E. Jamison, teacher at Chilhowie High School. Mr. Jamison was present and thanked the school board.

Mr. Sullivan reminded the board of the public hearing at Marion Senior High School on June 10, 2003, at 7:00 P.M., on the Virginia School Board’s proposal for revision of the Standards of Quality.

Hope Trivette, director of Federal Programs, reviewed Phase I, Local Consolidated Application for Smyth County Schools “No Child Left Behind” program. On motion by Mr. Catron, seconded by Mrs. Hall, the application was adopted.

The board considered a request from the Rich Valley Agriculture and Fair Association to connect a sewage line to the new wastewater treatment plant. On motion by Mr. Catron, seconded by Mr. Doane, this request was approved. Mr. Sullivan is to work out the details of the financial arrangement with the school board’s attorney and they will be stated in the contract agreement.

On motion by Mr. Grinstead, seconded by Dr. Lewis, the board approved a transportation request from the Smyth County Association for Retarded Citizens for their Summer Enrichment Program. This request consisted of four buses and supplemental salaries for drivers. The program begins July 7 and ends August 6, a six-week program, Monday through Thursday.

Mr. Abel, assistant superintendent, reviewed the textbook adoption for History and Social Science, On motion by Mrs. Hall, seconded by Mr. Grinstead, the board approved the History and Social Science Textbook adoption as recommended.

On motion by Mr. Grinstead, seconded by Mrs. Hall, the board voted to accept the bid for gasoline and diesel fuel from:

Hagy Oil Company Saltville/Rich Valley areas
C.R. Quesenberry Marion area
Chilhowie Milling, DBA Rouse Oil Chilhowie area

On motion by Mr. Grinstead, seconded by Mrs. Hall, the board voted to accept the bid for fuel oil and motor oil from Rye Valley Oil, Inc.

On motion by Mr. Doane, seconded by Dr. Lewis, the board voted to award Jan Pak the contract for janitorial supplies.

The board voted to accept the bid for paint and supplies from Smyth Paint and Decorating on motion by Mrs. Hall, seconded by Mr. Grinstead.

On motion by Mr. Doane, seconded by Mrs. Hall, the board voted to accept the bid for paper towels and toilet tissue from Jan Pak.

On motion by Mr. Grinstead, seconded by Dr. Lewis, the board voted to seek bids from all four auditors that submitted proposals for the school accounts audit.

Bids for the 2003-2004 consumable instructional materials were considered. On motion by Mrs. Hall, seconded by Mr. Catron, the board voted to accept the bids based on service, price, and quality from Jan Pak, Kurtz Brothers, Quill, School Specialty, Standard Stationery and Supply, Triarco Arts, and Campbell’s Ceramic in the amount of $63,176.03.

On motion by Mr. Grindstead, seconded by Mrs. Hall, the board voted to approve the Summer Activity/Athletic schedules for schools as presented.

On motion by Mrs. Hall, seconded by Mr. Grinstead, the board voted to continue participation in the Regional Cooperative Centers for Exceptional Children program.

On motion by Mrs. Hall, seconded by Mr. Grinstead, the board voted to continue participation in the Regional Alternative Education project (Project Return).

On motion by Mr. Grinstead, seconded by Mr. Catron, James H. Campbell was elected delegate and Gayle Lewis alternate to the VSBA Annual Convention on November 12-14, 2003.

On motion by Mr. Grinstead, seconded by Dr. Lewis, Laura Hall was elected as the at-large delegate.

Pursuant to §2.1-344(A) of the Virginia Freedom of Information Act, on motion by Mrs. Hall, seconded by Mr. Doane, the board voted to convene a closed meeting for the purpose of discussing the following specific matters: student discipline case as authorized by §2.1-344(A)(2) of the Code of Virginia; and staff resignations, new hires, staff transfers, and other personnel matters as authorized by §2.1-344(A)(1) of the Code of Virginia. During the student discipline matter, Student A, parent, and Danny Newman, co-principal at Marion Senior High School, were present.

On motion by Mr. Grinstead, seconded by Mrs. Hall, the board returned to the open meeting.

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative recorded vote in accordance with the provision of the Virginia Freedom of Information Act:

WHEREAS, §2.1-344(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia law;

NOW THEREFORE, BE IT RESOLVED that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed or considered.

VOTE:

Yes: 6

No: 0

Mr. Choate was absent.

On motion by Mrs. Hall, seconded by Mr. Catron, the board voted to accept the co-principal’s recommendation for Student A to be allowed to return to Marion Senior High School, under probation, for the 2003-2004 school year.

On motion by Mrs. Hall, seconded by Mr. Grinstead, the board voted to approve the following employees’ retirement under the Retirement Bridge Program:

On motion by Mrs. Hall, seconded by Mr. Grinstead, the board voted to accept the resignations of the following employees under regular retirement:

On motion by Mrs. Hall, seconded by Mr. Grinstead, the board voted to accept the resignations of the following employees:

On motion by Mrs. Hall, seconded by Mr. Grinstead the board voted to accept the resignations for the following coaching positions:

On motion by Mrs. Hall, seconded by Mr. Grinstead, the board approved the following transfers:

On motion by Mrs. Hall, seconded by Dr. Lewis, the board voted to approve the following new hires for 2003-2204 school year as recommended by the superintendent:

On motion by Mr. Doane, seconded by Mr. Grinstead, the board approved the May payroll, paid May 30, 2003, checks #39221-39383.

On motion by Mrs. Hall, seconded by Mr. Doane, current invoices in the amount of $224,010.18 from the County School Operating Fund were approved and ordered paid, the same to be listed in the warrant register.

On motion by Mrs. Hall, seconded by Mr. Grinstead, current invoices in the amount of $44,825.00 from the County School Debt and Capital Outlay Fund were approved and ordered paid, the same to be listed in the warrant register.

On motion by Mr. Grinstead, seconded by Mr. Doane, invoices in the amount of $207,277.30 from the County School Debt and Capital Outlay Fund were approved and ordered paid July 1, 2003, the same to be listed in the warrant register.

On motion by Mr. Grinstead, seconded by Mrs. Hall, current invoices for utility payments made prior to the June 9, 2003, board meeting in the amount of $22,236.74 from the County School Operating Fund were approved, the same to be listed in the warrant register.

The board received copies of the 2003-2004 County School Operating Fund, County School Debt and Capital Outlay Fund, and County School Textbook Fund budgets.

Mr. Sullivan reviewed the 2002-2003 revenue, expenditures, and cash flow figures through May.

Mr. Campbell thanked Mr. Sullivan and the board members for their participation in the budget process.

Mrs. Hall reported on the 2003 Southwest Regional Forum Hot Topics meeting held in Lebanon on May 27th. She reminded the board of the Governor’s Conference that would be held July 21-22, 2003. Mrs. Hall reported on the Law Conference meeting she attended in Charlottesville.

Mr. Catron requested permission from the board for the French and art students at Northwood High School to begin raising money for a trip to Europe to be taken during the summer of 2004. Mr. Campbell reminded the board that this request should come from the principal. A decision on this matter was tabled until the next board meeting.

On motion by Mr. Catron, seconded by Mr. Grinstead, the meeting was adjourned.