Minutes of the March 8, 2010 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairperson Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Coulthard, seconded by Ms. Sneed, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, discussion of the award of a public contract involving the expenditure of public funds, including interviews of bidders or offerors, and discussion of the terms or scope of such contract as authorized by § 2.2-3711(A)(30) of the Code of Virginia, and discussion of the acquisition of real property for a public purpose as authorized by § 2.2-3711(A)(3) of the Code of Virginia.

On motion by Mr. Coulthard, seconded by Ms. Sneed, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

The agenda was removed from the consent agenda and amended as follows: add item VII. D. March 17, 2010 VSBA Hot Topic Conference–"Surviving 2010 and Beyond" to be held in Wytheville; and amend item VIII. to read: Questions/Comments from Board Members.

CONSENT AGENDA

On motion by Mr. Coulthard, seconded by Mr. Catron, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Chilhowie Elementary School had the highest attendance percentage in the elementary category for the month of February. Dennis Carter, Principal of Chilhowie Elementary School, introduced Haylee Frye, a fifth grader, for placing first in the DAR Essay Contest. She is also the District IV winner. They received a certificate and the flag to display at the school.

Northwood Middle School had the highest attendance percentage in the middle school category for the month of February. Damon Mazoff, Principal of Northwood Middle School, introduced Caleb Ashley, an eighth grader, for having perfect attendance. He is also the archery intramural champion for eighth grade. They received a certificate and the flag to display at the school.

Marion Senior High School had the highest attendance percentage in the high school category for the month of February. Troy Pollard, Assistant Principal of Marion Senior High School, introduced Zebual Rhodes, a twelfth grader, for having perfect attendance in grades K-12. They received a certificate and the flag to display at the school.

Rich Valley Elementary School had the most improved attendance percentage for the month of February. Tammy Johnson, Principal of Rich Valley Elementary School, introduced Ty Hogston, a second grader, for having perfect attendance. She also introduced Melodie Ashley, a fifth grader, for having perfect attendance. They received a certificate and the flag to display at the school.

PUBLIC COMMENT

No citizens spoke during public comment.

SUPERINTENDENT'S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of February 2010, fiscal year 2009-2010.

Dr. Robinson reviewed information regarding a point of sale upgrade for the food service program.

Dr. Robinson discussed school closure make-up days. On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, the Board approved the use of six (6) bank days and for the superintendent to work with staff on how to handle the contractual side regarding employees' make-up time for the six (6) days. The last day of school would be June 11, 2010.

Dr. Robinson provided an update on health insurance for the 2010-2011 school year.

DISCUSSION TOPICS

Dr. Robinson reminded the Board about the Monday, April 12, 2010 school board meeting being held at Atkins Elementary School.

Information was shared with the Board about the upcoming VSBA Hot Topic Conference - Politics, Policies & $$$ to be held in Charlottesville on May 7, 2010.

The Board made plans to attend the 2010 VSBA Southwest Regional Forum to be held April 29, 2010 at Lebanon Primary School.

The Board made arrangements for traveling to Wytheville on March 17, 2010 for the VSBA Hot Topic Conference–"Surviving 2010 and Beyond".

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Hambrick inquired about scheduling a budget committee meeting. The budget committee will meet Wednesday, March 10, 2010 at 5:30 P.M.

ACTION ITEMS–MOTION REQUIRED

The Board considered the following policies for approval (second reading):

On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, the policies were approved.

The Board considered policy additions and/or changes for the following (first reading):

The Board considered deleting the following policies:

On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, the policies were deleted.

The Board considered approving Rules of Decorum for Public Comment at School Board Meetings (first reading).

The Board considered approving Procedures for Credit Recovery and New Courses for On-Time Graduation for Spring and Summer 2010. On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered approving the 2010-2011 High School Program of Studies. This will be considered again at the next meeting.

The Board considered a request of a waiver for Pre-Labor Day opening requirements for the 2010-2011 school year. On motion by Mrs. Williams, seconded by Ms. Sneed, by 7-0 vote, this was approved.

The Board considered approving a bid to refinish the gym floor at Marion Senior High School. On motion by Mr. Coulthard, seconded by Ms. Sneed, by 6-1 vote, the Board approved the bid from ProSource in the amount of $11,890.00. Funds from Marion Senior High School will pay for part of this project.

The Board considered approving the high school graduation dates. On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, the graduation schedules were approved as follows:

Alternative EducationThursday, May 20, 2010 at 7:00 P.M.Marion Senior High School Auditorium
Chilhowie High SchoolFriday, June 11, 2010 at 6:00 P.M.Chilhowie High School Athletic Field
(Rain–auditorium and gym)
Marion Senior High SchoolSaturday, June 12, 2010 at 10:00 A.M.Marion Senior High School Athletic Field
(Rain–gym)
Northwood High SchoolThursday, June 10, 2010 at 7:00 P.M.Northwood High School Gym
Smyth Career & Technology CenterTuesday, June 8, 2010 at 6:00 P.M.Chilhowie High School Auditorium

CLOSED SESSION ITEMS

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the following retirements:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board accepted the resignation of Elizabeth Ballard as Business Decision Support Analyst at the School Board Office.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the following hires for coaching/extracurricular activities:

ADJOURN

On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, the meeting was adjourned.