Minutes of the March 10, 2003 meeting of the Smyth County School Board, as approved by the School Board at its April 14th, 2003 meeting

Marion, Virginia
March 10, 2003

The Smyth County School Board met today with the following members present: James Campbell, Gayle A. Lewis, Jesse Choate, Charles Doane, Jerry Catron, and Laura Hall. On motion of Mr. Catron, seconded by Mr. Choate, the minutes were approved as presented.

On motion of Mr. Choate, seconded by Mrs. Hall, the agenda was approved after adding:

9.b. Consideration of elevator maintenance and inspection proposals.

15.e. Replacement of assistant baseball coach at Chilhowie High School.

f. Employment of assistant track coach at Chilhowie High School.

g. Consider two bus driver personnel issues.

Linda Kelly, teacher at the Smyth Career and Technology Center, informed the board that Ellen J. Haack, teacher at Northwood Middle School, is now a National Board Certified Teacher.

Karen Chamberlain, president of the Smyth County Education Association, made a request for 11 delegates to attend a convention in Richmond on April 3-5, 2003. Teachers would miss two days of school and would require substitute teachers. On motion of Mr. Doane, seconded by Mr. Choate, the request was approved.

Paul Brown, scoutmaster, reported to the board that the scouts have a trip planned to New Mexico. They will be leaving Marion on June 18, 2003. He requested that the board consider the school calendar not to extend beyond June 17th.

The board recognized Summer Allen, a fourth grade student at Marion Intermediate School, for having perfect attendance this school year. The school received a certificate and will get to keep the flag from last month.

Kyle Rhodes, principal of Marion Middle School, introduced Brittany and Susan Clawson, sisters who both have perfect attendance. They received a certificate and a flag to fly at the school.

Steve Reedy, principal of Chilhowie High School, introduced Allison Eller for having perfect attendance and a 3.7 GPA. They received a certificate and will get to keep the flag from last month.

Kimberly Williams, assistant principal of Marion Primary School, introduced Hunter Pearcey for having perfect attendance since kindergarten. They received the Most Improved Attendance Award Flag.

Mike Sturgill, principal of Chilhowie Elementary School, introduced Alyssa King, a fourth grader, for winning first place in the DAR Essay Contest on “How the Flag Has Changed Since September 11th.”

Kimberly Williams, assistant principal of Marion Primary School, introduced Christopher Jones as one of Marion Primary School’s Star Students. He is an exceptional student who has transitioned from a self-contained setting to a first grade inclusion classroom. Christopher’s teachers Meredith Fiscus and Leigh Ann Franklin were also present.

Mrs. Williams also introduced three outstanding students for their hard work in collecting money by selling paper hearts to help the Ronald McDonald House. First place winner was Cheyenne Campbell, second place winner was Dakota Osborne, and third place winner was Jacob Jackson.

Betty Webb, guidance counselor at Northwood Middle School, introduced Angel Collins for winning first place in the Saltville VFW essay contest “I Pledge to America” and third place in their district competition. Matthew Prater was introduced for being the first place winner in the Math Counts Competition. He will be going to state competition on March 22nd.

Emma Brabson, co-principal of Marion Senior High School, told the board that the scholastic bowl team was Highlands District Champs, Region IV Champs, and had competed on the state level where they finished third. The students were not present due to a SWAC meet. She would like to bring them to be recognized at the April meeting.

Ed Worley, principal of Smyth Career and Technology Center, reported that his students get a lot of recognition from HOSA and Skills USA Clubs. They recently hosted the Region VIII Skills USA Competition.

Mr. Sullivan will send out congratulatory letters to all the students for their accomplishments.

On motion of Mr. Choate, seconded by Mrs. Hall, the board approved a field trip to the Knoxville Zoo on May 19, 2003, for the staff and children of the trainable mentally handicapped class.

On motion of Mrs. Hall, seconded by Mr. Choate, the board approved a band trip to the Bahamas in April, 2004, as recommended by the co-principals at Marion Senior High School.

Mr. Sullivan presented to the chairman a Certificate of Accreditation that certifies that all of the schools eligible for accreditation by the Southern Association of Colleges and Schools are accredited for 2003.

The board heard an update on the Annual School Improvement Plan by Ed Worley, principal of the Smyth Career and Technology Center.

Mr. Sullivan presented paving proposals for Chilhowie High and Chilhowie Middle schools. A decision on this matter was tabled until the next meeting to allow more time to study the offers.

On motion of Mr. Choate, seconded by Mrs. Hall, the board accepted the proposal from Otis Elevator in the amount of $198.00 per month for elevator maintenance and the proposal from E.E.I.S. in the amount of $450.00 semi-annually for elevator inspection.

Mr. Sullivan updated the board on the 2002-2003 school calendar. Seventeen days of school have been missed. On motion of Mr. Choate, seconded by Mr. Catron, the board voted to use Easter Monday as a make up day. Beginning Monday, March 17, extend the school day for 15 minutes in the morning and 15 minutes in the afternoon for 33 school days which will make up three additional days. This will allow the last day of school to be June 13th. If the county misses any more days because of bad weather, it would seek a waiver from the State Board of Education for making up those days. The motion passed unanimously.

Mr. Sullivan reviewed Draft 4 of the proposed 2003-2004 School Calendar. The board tabled a decision on this until the April meeting.

Mr. Sullivan recommended that the board eliminate the exam exemption policy for end of school year 2002-2003 due to SOL’s. On motion of Mrs. Hall, seconded by Mr. Catron, the request was approved.

Mr. Sullivan reviewed the revenue, expenditure, and cash flow figures for 2002-2003. Revenue is now complete through February.

Mr. Sullivan updated the board on the General Assembly’s action on the 2003-2004 education budget. He reported that ADM is now at 5,031, and this year’s budget was based on 5,029.

The February payroll, paid February 28, 2003, checks #38086-38203, was approved on motion of Mr. Choate, seconded by Mr. Doane.

On motion of Mr. Choate, seconded by Mr. Doane, current invoices in the amount of $505,812.37 from the County School Operating Fund were ordered paid, the same to be listed in the warrant register.

On motion of Mr. Doane, seconded by Mr. Choate, current invoices in the amount of $154,686.20 from the County School Debt and Capital Outlay Fund were ordered paid, the same to be listed in the warrant register.

Pursuant to §2.1-344(A) of the Virginia Freedom of Information Act, on motion of Mrs. Hall, seconded by Mr. Choate, the board voted to convene a closed meeting for the purpose of discussing the following specific matters: hiring of personnel, resignations, and two bus driver personnel issues as authorized by §2.1-344(A)(1) of the Code of Virginia.

On motion of Mrs. Hall, seconded by Mr. Doane, the board returned to the open meeting.

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative recorded vote in accordance with the provision of the Virginia Freedom of Information Act:

WHEREAS, §2.1-344(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia law;

NOW THEREFORE, BE IT RESOLVED that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed or considered.

VOTE:

Yes: 6

No: 0

Mr. Grinstead was absent.

On motion of Mr. Choate, seconded by Mrs. Hall, the board approved the hiring of Amanda Hanshew as an aide at the ED Center. This position will be reimbursed by Region VII Superintendents’ Group.

On motion of Mr. Choate, seconded by Mrs. Hall, the board approved transferring Betsy Brown, school nurse, to the school board’s payroll beginning April 1, 2003, through October 1, 2005, contingent on funding from the Smyth County Community Hospital for this position.

On motion of Mrs. Hall, seconded by Mr. Choate, the board accepted the resignation of John Goodwin as head girls’ basketball coach at Marion Senior High School for the 2003-2004 school year.

On motion of Mrs. Hall, seconded by Mr. Choate, the board appointed Sallie L. Moss as the head girls’ basketball coach at Marion Senior High School for the 2003-2004 school year.

On motion of Mr. Doane, seconded by Mr. Choate, the board appointed Larry Russell as the replacement for the assistant baseball coach at Chilhowie High School.

A decision on the employment of an assistant track coach at Chilhowie High School was tabled until the next meeting.

On motion of Mrs. Hall, seconded by Mr. Catron, the board accepted the recommendation of the superintendent concerning the two bus driver personnel issues.

The board considered the employment of an independent auditor. Mr. Sullivan will check on costs.

On motion of Mr. Catron, seconded by Mr. Choate, the meeting was then adjourned.