March 10, 2014 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone. He welcomed Wayne Carter as the newly appointed board member filling the Saltville District vacancy.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mr. Grinstead, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiation or litigating posture of the public body as authorized by § 2.2-3711(A)(7) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Rich Valley Elementary School had the highest attendance percentage in the elementary school category for the month of February. Tammy Hahn, Principal of Rich Valley Elementary School, introduced Tyler Waddle, a fifth grader, for having perfect attendance. The school received a certificate and the flag to display at the school.

Chilhowie Middle School had the highest attendance percentage in the middle school category for the month of February. Michael Berry, a teacher at Chilhowie Middle School, introduced Molly Yates, an eighth grader, and Brandon Johnson, an eighth grader, for representing the school in an all district chorus event in Abingdon, Virginia. The school received a certificate and will be retaining the flag from last month.

Chilhowie High School had the highest attendance percentage in the high school category for the month of February. Mike Sturgill, Principal of Chilhowie High School, introduced Grayson Jackson, a twelfth grader, for being the state champion heavyweight wrestler this year. The school received a certificate and the flag to display at the school.

Mr. Sturgill presented each board member with a Chilhowie Warriors ball cap. The Chilhowie girls' basketball team will be participating in the state playoffs on Saturday, March 15, 2014 in Richmond, Virginia.

Saltville Elementary School had the most improved attendance percentage for the month of February. Mitzi Frye, a teacher at Saltville Elementary School, introduced Chloe Jackson, a fifth grader, Lexie Crusenberry, a fifth grader, and Chloe Bordwine, a fifth grader, for having perfect attendance and for being participants in the elementary state championship archery team. The school received a certificate and the flag to display at the school.

Tim Duncan, Principal of Northwood Middle School, introduced Caitlin Myers, a seventh grader, and Alora Parks, an eighth grader, for being selected as good citizens for the month of February at Northwood Middle School.

Dr. Robinson shared that Smyth County Public Schools has received a District Accreditation Quality Achievement plaque from AdvancED.

Dr. Robinson shared that Patty Warren was selected as the Volunteer of the Year for Smart Beginnings Virginia Highlands.

Dr. Robinson shared that Susan Kilby was selected as the United Way Virginia Highlands Volunteer of the Year for her work with the Special Games.

Dr. Robinson shared that Chilhowie Elementary School had the largest percentage of community card donors for United Way Virginia Highlands.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT'S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of February 2014, fiscal year 2014.

Dennis Carter, Assistant Superintendent for Instruction, provided an update on school improvement efforts.

Dr. Robinson shared information from the Wednesday, February 26, 2014 Budget Committee meeting.

Dr. Robinson provided an update on facilities.

Allen Asbury, Facilities and Energy Manager, provided an update on the renovation project at Marion Elementary School and the construction of Oak Point Elementary School.

DISCUSSION TOPICS

Dr. Robinson shared information about the upcoming VSBA School Law Conference to be held June 6, 2014 in Richmond, Virginia.

Dr. Robinson shared information about the VSBA Southwest Virginia Regional Forum to be held May 8, 2014 at the Tazewell Career and Technical Center.

Dr. Robinson shared information about the VSBA Jim Bearden Three-Part Webinar Series to be held from 12:30–1:30 pm March 27, April 10, and April 24, 2014.

The Board approved Tuesday, March 18, 2014 at 4:00 pm to hold a Budget Committee meeting.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Board members welcomed Wayne Carter to the board.

Dr. Robinson shared that as of March 10, 2014 the last day of school would be Friday, June 6, 2014.

Mrs. Williams inquired about whether Smyth County had considered using a three hour delay for opening schools due to inclement weather. Dr. Robinson shared that there was not a school schedule built to fit a three hour delay and instruction would be minimal considering the shortness of the school day.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policy for approval (fourth reading):

On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the policy was approved.

The Board considered the following policy additions and/or changes (first reading):

The Board considered deleting the following policies:

On motion by Mrs. Williams, seconded by Mr. Marion, by 7-0 vote, the policies were deleted.

The Board considered approving and signing the VSBA Code of Conduct for School Board Members. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered approving the dates and times for graduation at the three high schools. On motion by Mr. Grinstead, seconded by Mrs. Willliams, by 7-0 vote, the dates and times were approved as follows:

The Board considered accepting the bid from Milestone Communication to market Smyth County Public Schools properties for cell phone tower leases. On motion by Mrs. Williams, seconded by Mr. Marion, by 7-0 vote, this was approved.

The Board considered approving a Memorandum of Agreement between Smyth County Public Schools and Smyth County. The agreement will allow Smyth County Public Schools to market all school sites including those currently owned by the County. The agreement also states that if Milestone Communications is interested in leasing a school site that is owned by the County that the County will work with the School Board to transfer the property to Smyth County Public Schools. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered approving the Milestone Communications Management marketing agreement. On motion by Mrs. Williams, seconded by Mr. Buchanan, by 7-0 vote, the Board approved the agreement for five (5) years and to allow Dr. Robinson the authority to work with the county attorney to make any minor changes needed to the agreement.

The Board considered approving a bid for network equipment replacement at Saltville Elementary School. On motion by Mr. Grinstead, seconded by Mr. Veselik, by 7-0 vote, the lowest bid from MXN Corp., Woodstock, Georgia, in the amount of $24,551.68 was approved.

The Board considered approving a bid for a painting and a drywall repair contractor. On motion by Mr. Carter, seconded by Mr. Buchanan, by 7-0 vote, the lowest bid from Smyth Paint, Marion, Virginia, was approved.

The Board considered approving a bid for a HVAC Preventative Maintenance Program at Rich Valley Elementary School and Northwood Middle School. On motion by Mr. Buchanan, seconded by Mr. Carter, by 7-0 vote, the lowest bid from Custom Air Inc., Marion, Virginia, was approved.

The Board considered using "Bank Time" to make up school missed on Friday, March 7, 2014. On motion by Mr. Marion, seconded by Mrs. Williams, by 7-0 vote, this was approved.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following retirement:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board accepted the following resignations:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following new hires in coaching/extracurricular activities:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following new hires as recommended by the superintendent:

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, the meeting was adjourned.