March 11, 2013 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, student disciplinary matters as authorized by § 2.2-3711(A)(2) of the Code of Virginia, and student exemption from compulsory attendance as authorized by § 22.1-254(B)(2) of the Code of Virginia.

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Mrs. Williams, seconded by Ms. Sneed, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Rich Valley Elementary School had the highest attendance percentage in the elementary school category for the month of February. Tamela Hahn, Principal of Rich Valley Elementary School, introduced Hannah Wilson, a second grader, for having perfect attendance. The school received a certificate and will be retaining the flag from last month.

Chilhowie Middle School had the highest attendance percentage in the middle school category for the month of February. Sam Blevins, Principal of Chilhowie Middle School, introduced Abram Clear, an eighth grader, for being a first place winner in the DAR writing contest, and being the school and county spelling bee champion. He also introduced Marina Gross, a seventh grader, for being a first place winner in the DAR writing contest, and being the Sherwood Anderson Writing Contest winner at the state level last year. The school received a certificate and the flag to display at the school.

Chilhowie High School had the highest attendance percentage in the high school category for the month of February. Mike Sturgill, Principal of Chilhowie High School, introduced coaches and members of Chilhowie High School’s first Scholastic Bowl Team. He shared that the team finished second in the region and fifth in the state this past season. The school received a certificate and will be retaining the flag from last month.

Atkins Elementary School had the most improved attendance percentage for the month of February. Gary Roberts, Principal of Atkins Elementary School, introduced Robert Gross, a second grader, for having perfect attendance. The school received a certificate and the flag to display at the school.

Tim Duncan, Principal of Northwood Middle School, introduced Alex Johnson, a sixth grader, for being selected as a good citizen for the month of February at Northwood Middle School. Also selected was Kevin Minton, an eighth grader, who could not be present.

Mac Buchanan shared that Rich Valley Elementary School, Saltville Elementary School, and Northwood Middle School had 44 archery students going to Richmond, Virginia to compete in the state tournament.

PUBLIC COMMENT

Suzanne Goins, Regional Director of Virginia Professional Educators, shared information about the organization. She also introduced Kathy Musick. She is a new representative for the organization.

SUPERINTENDENT’S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of February 2013, fiscal year 2013.

Dr. Cassell reviewed the 2011-2012 Smyth County audit as prepared by Brown, Edwards, and Company, Certified Public Accountants.

Dr. Robinson shared information about the upcoming Jive VOIP Telephone System installation to be in place by April 2013.

Dr. Robinson provided an update on the Emory & Henry Partnership Laboratory School grant. The state awarded a $200,000.00 grant to Emory & Henry College.

Dr. Robinson provided an update on the budget and insurance for fiscal year 2014.

Dr. Robinson reviewed a draft Comprehensive Plan for 2013-2020.

Dr. Cassell provided an update on facilities.

Allen Asbury, Project Manager, provided an update on the renovation project at Marion Elementary School and the construction of Oak Point Elementary School.

DISCUSSION TOPICS

Dr. Robinson shared information about the 2013 VSBA Southwest Regional Forum to be held Thursday, May 9, 2013 in Bristol, Virginia.

Dr. Robinson reminded the Board that the Monday, April 8, 2013, school board meeting will be held at Chilhowie Middle School in Room 1.

Dr. Robinson provided information about the AdvancEd District Accreditation visit to begin on Monday, April 8, 2013.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan expressed his concerns about no signage near the Rich Valley Elementary School and Northwood Middle School indicating that this is a school zone.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policy for approval (second reading):

On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, the policy was approved.

On motion by Mrs. Williams, seconded by Mr. Catron, by 7-0 vote, the Board approved a one-time supplemental compensation for all contracted Smyth County Public School staff during the 2012-2013 school year in the following manner: $300.00 for all full-time contract employees, $150.00 for all part-time contract employees, any employee who left employment prior to March 2013 will not receive the supplemental compensation and any full-time or part-time employee starting in their position on or after January 2, 2013 will receive one half of the supplement. In addition, the school board will pay the employee and employer share of FICA for each person receiving the supplemental compensation. This will be paid on Friday, March 15, 2013.

The Board considered approving a textbook adoption for the Auto Technology program at the Smyth Career & Technology Center. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, this was approved.

The Board considered approving graduation dates and times for the three high schools. On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, the dates and times were approved as follows:

The Board considered approving changing the Introduction to Health Sciences course to an Emergency Management Technician (EMT) program and adding the associated course description to the Program of Studies. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, this was approved.

The Board considered course changes/additions to the Program of Studies. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered approving a name for the road running in front of Marion Elementary School. On motion by Mr. Ryan, seconded by Mr. Veselik, by 6-1 vote, Star Mountain Drive was approved to be effective July 1, 2013.

The Board considered approving a Pre-Labor Day start for the 2013-2014 school year. On motion by Mr. Ryan, seconded by Mr. Veselik, by 7-0 vote, this was approved.

The Board considered approving a job description and salary scale for a sign language interpreter. On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, the job description was approved. The salary scale will be presented at the next meeting.

The Board considered approving a contract to implement Specops software to help manage remote software installation, patches, and updates for products such as Adobe Acrobat Reader, Java, Flash, and other essential software. On motion by Mr. Veselik, seconded by Mr. Catron, by 7-0 vote, this was approved.

The Board considered holding a Budget Committee meeting and a called school board meeting. The Budget Committee will meet on Tuesday, March 19, 2013 at 3:00 P.M., and the called school board meeting will be held Tuesday, March 26, 2013 at 5:00 P.M.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, the Board approved the following retirements:

On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, the Board approved the following resignations:

On motion by Ms. Sneed, seconded by Ms. Williams, by 7-0 vote, the Board hired the following as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following coaching resignation:

On motion by Ms. Sneed, seconded by Mr. Veselik, by 7-0 vote, the Board hired the following in coaching/extracurricular activities:

On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, the Board approved the superintendent’s recommendation for religious exemption from compulsory school attendance for Case # 2013-01.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the meeting was adjourned.