Minutes of the March 12, 2007 Smyth County School Board Meeting

Marion, Virginia

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Marion, Virginia.

CALL TO ORDER

Chairperson Hall called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Doane, seconded by Mr. Nipper, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Doane, seconded by Ms. Sneed, by 7-0 vote, closed session ended.

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7; Nays: 0.

On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, the board approved the agenda after adding item IX. K. Consider moving the Monday, April 9, 2007, school board meeting to Tuesday, April 10, 2007.

CONSENT AGENDA

On motion by Mrs. Clark, seconded by Mr. Catron, by 7-0 vote, the following was approved.

INFORMATIONAL REPORTS

The board received a reminder regarding the Tuesday, March 20, 2007, budget committee meeting to be held at 5:00 P.M., and the Public Hearing on the 2007-2008 Smyth County School Board Budget to be held on Tuesday, March 20, 2007, at 6:00 P.M., followed by a Smyth County School Board meeting to consider adoption of the 2007-2008 School Board Budget.

The board received information on their scheduled lunch at Sugar Grove Combined School. It has been rescheduled to Monday, April 2, 2007, at noon, instead of Wednesday, April 4, 2007. This change in schedule is due to Spring Break.

PRESENTATONS/RECOGNITIONS

Rich Valley Elementary School had the highest attendance percentage in the elementary category. Jeff Cassell, Principal of Rich Valley Elementary School, introduced Haley Hartzog, Kelsey Waddle, and Dalton Carter. They are all second graders with perfect attendance. They received a certificate and will be retaining the flag from last month.

Chilhowie Middle School had the highest attendance percentage in the middle school category for the month of February. Jeff Smarr, Assistant Principal of Chilhowie Middle School, introduced Julie Johnson, a seventh grader, for being the county and regional winner in the DAR essay competition. She is now entered in the state competition. They received a certificate and the flag to fly at the school.

Chilhowie High School had the highest attendance percentage in the high school category. Mike Sturgill, Principal of Chilhowie High School, introduced Joshua Sexton, a twelfth grader, for finishing seventh in the state in the 130 lb. weight class wrestling. He also introduced Nikki Robinson, a twelfth grader, for finishing third in the region in the Forensics competition at Galax and has qualified for the state tournament at the end of March in Harrisonburg. They received a certificate and will be retaining the flag from last month.

Northwood Middle School was the winner of the Most Improved Attendance category for the month of February. Betty Webb, Guidance Counselor at Northwood Middle School, introduced Zachary Waddle, a seventh grader, for having perfect attendance. They received a certificate and the flag to fly at the school.

There were no other students or staff present to be recognized for outstanding accomplishments.

Mrs. Hall thanked the schools for their hard work and mentioned the recent articles in the Smyth County News regarding the Criminal Justice Class, HOSA, and the Culinary Arts Class at the Smyth Career and Technology Center, and the Bullying Program at Marion Middle School.

PUBLIC COMMENT

No citizens were present to speak during public comment.

SUPERINTENDENT'S REPORT

Elizabeth Ballard, Business Decision Support Analyst, reviewed revenue, expenditures, and cash flow figures for the month of February, 2007, fiscal year 2006-2007.

DISCUSSION TOPICS

The board discussed the VSBA Hot Topic Conference - Data Driven Leadership: Improving Student Achievement When Performance Matters to be held on Friday, May 4, 2007, at the Charlottesville Omni Hotel.

Mrs. Hall updated the board on the 2007 VSBA Southwest Regional Forum to be held on Tuesday, April 24, 2007, at the Smyth Career and Technology Center, Seven Mile Ford, Virginia.

Dr. Robinson discussed the 2007-2008 School Board Budget. Items discussed included health insurance, group life, and the instructional aides' salary scale. Rick Blevins, Director of Human Resources and Auxiliary Services, reviewed the food service pay scale. By a general consensus of the board, the food service pay scale was accepted as presented. This scale will be included in the 2007-2008 School Board Budget to be considered for adoption on Tuesday, March 20, 2007.

QUESTIONS FROM BOARD MEMBERS

Ms. Sneed asked if the Chilhowie High/Middle Schools are counted as two schools or as one school on the food service pay scale for managers. Mr. Blevins told her on the manager's scale for that position it would be counted as one school.

ACTION ITEMS - (MOTION REQUIRED)

The board considered bids on the fire suppression hoods in eight cafeterias as presented by Sam Musick, Director of Transportation and Maintenance. On motion by Mr. Doane, seconded by Mrs. Clark, by 7-0 vote, the board accepted the bid from Fire Protection Services, Max Meadows, Virginia, in the amount of $22,400.00 as recommended by Mr. Musick.

The board considered bids on the dust removal and air quality system for the Welding and Auto Body Shops at the Smyth Career and Technology Center as presented by Mr. Musick. On motion by Mr. Catron, seconded by Mr. Choate, by 7-0 vote, the board accepted the bid from Robertson Airtech International, Inc., Gastonia, North Carolina, in the amount of $33,027.00 as recommended by Mr. Musick.

The board considered bids for two vans and a new truck for the transportation department as presented by Mr. Musick. On motion by Mr. Doane, seconded by Mr. Choate, by 7-0 vote, the board accepted the bid from Marion Automotive Group, Marion, Virginia, in the amount of $12,000.00 each for two 2006 used vans and the bid from Marion Automotive Group, Marion, Virginia, in the amount of $24,248.00 for a 2007 GMC Sierra 1500 extended cab truck as recommended by Mr. Musick.

The board considered new dual-credit Pre-Calculus, dual-credit Calculus, and dual-credit U. S. History classes for the 2007-2008 school year. On motion by Ms. Sneed, seconded by Mr. Doane, by 7-0 vote, the classes were approved.

The board considered adoption of the 2007-2008 Program of Studies for high schools in Smyth County. On motion by Mrs. Clark, seconded by Mr. Nipper, by 7-0 vote, the 2007-2008 Program of Studies was approved.

The board considered adoption of the 2007-2008 Smyth County Schools Calendar. On motion by Mrs. Clark, seconded by Mr. Doane, by 7-0 vote, the board approved the calendar as presented by Mr. Rick Blevins.

The board considered changing Policy 2.01 from Constitutional/Statutory Basis to School Division Legal Status. This was the first reading and will be considered again at the next board meeting.

The board considered changing policy 2.02 from Official Title and Authority to School Board Legal Status. This was the first reading and will be considered again at the next board meeting.

The board considered revising policy 6.45: Grade Scale. This was the first reading and will be considered again at the next board meeting.

The board considered a request from the Marion VFW for the use of four school buses and four drivers for the VFW Memorial Day Parade Celebration, on Monday, May 28, 2007. The Marion VFW will pay for the fuel and driver costs. On motion by Mr. Choate, seconded by Mrs. Clark, by 7-0 vote, the request was approved.

The board considered approving a request for a refund on the VSBA Orientation for New Board Members and Superintendents Conference Fee for Dr. Michael M. Robinson. Due to illness in his family, he could not attend. On motion by Mr. Choate, seconded by Mrs. Clark, by 7-0 vote, the request was approved.

The board considered line item adjustments for the 2006-2007 school board budget. On motion by Mr. Choate, seconded by Mr. Doane, by 7-0 vote, the changes were approved.

The board considered a request from the Chilhowie High School Volleyball team to do a fundraiser to help pay for team camp this summer. On motion by Ms. Sneed, seconded by Mr. Doane, by 7-0 vote, the request was approved.

CLOSED SESSION ITEMS

On motion by Mrs. Clark, seconded by Ms. Sneed, by 7-0 vote, the board accepted the following resignations:

On motion by Mrs. Clark, seconded by Ms. Sneed, by 7-0 vote, the board accepted the following retirements:

On motion by Mrs. Clark, seconded by Mr. Choate, by 7-0 vote, the board transferred Christina Cruey from part-time to full-time cafeteria employee at Marion Intermediate School, effective March 13, 2007, to replace Evanna L. Martin.

On motion by Mrs. Clark, seconded by Mr. Choate, by 7-0 vote, the board hired the following as recommended by the superintendent:

On motion by Mrs. Clark, seconded by Ms. Sneed, by 7-0 vote, the board approved hiring the following in coaching positions:

On motion by Mr. Catron, seconded by Mr. Choate, by 7-0 vote, the board moved the Monday, April 9, 2007, school board meeting to Tuesday, April 10, 2007.

On motion by Mrs. Clark, seconded by Mr. Catron, by 7-0 vote, the meeting was continued for the purpose of discussing personnel to Tuesday, March 20, 2007, immediately following the scheduled meeting at 6:00 P.M., for the Public Hearing on the 2007-2008 Smyth County School Board Budget followed by the school board meeting to consider adoption of the 2007-2008 School Board Budget.