Minutes of the March 12, 2012 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Ms. Sneed, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, student exemption from compulsory attendance as authorized by § 22.1-254(B)(2) of the Code of Virginia, student disciplinary matters as authorized by § 2.2-3711(A)(2) of the Code of Virginia, consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiation or litigating posture of the public body as authorized by § 2.2-3711(A)(7) of the Code of Virginia, and the discussion or consideration of the investment of public funds where competition or bargaining is involved where, if made public initially, the financial interest of the governmental unit would be adversely affected as authorized by § 2.2-3711(A)(6) of the Code of Virginia.

On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Mr. Catron, seconded by Mr. Buchanan, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Rich Valley Elementary School had the highest attendance percentage in the elementary category for the month of February. Tanya Kirk, an instructional aide at Rich Valley Elementary School, introduced her son, Denim Kirk, a first grader, for having perfect attendance. The school received a certificate and will be retaining the flag from last month.

Chilhowie Middle School had the highest attendance percentage in the middle school category for the month of February. Jeff Smarr, Assistant Principal of Chilhowie Middle School, introduced Abram Clear, a seventh grader, for being the county spelling bee winner. The school received a certificate and the flag to display at the school.

Northwood High School had the highest attendance percentage in the high school category for the month of February. Stan Dunham, Principal of Northwood High School, introduced Katie Beth Bordwine, a twelfth grader, for winning first place in Region C Forensics. The school received a certificate and will be retaining the flag from last month.

Northwood Middle School had the most improved attendance percentage for the month of February. Damon Mazoff, Principal of Northwood Middle School, introduced Noah Trivitt, a seventh grader, and Jacob Trivitt, a sixth grader, for having perfect attendance. The school received a certificate and the flag to display at the school.

Penny Jones, archery coach, introduced some of the members of her team and told about individual and team accomplishments.

Brenda Boone, Principal of Saltville Elementary School, shared that the Saltville Elementary and Northwood High Destination Imagination teams had qualified for the state competition.

Sam McKinney, Principal of the Smyth Career & Technology Center, reported that a large group of students had won or placed at the District Skills Competition.

Dr. Robinson shared that Sanders Henderson had submitted the Smyth County School Board to the Virginia School Boards Association in recognition of your support for his participation in Washington County School Board work.

Dennis Carter, Director of Curriculum and Instruction, shared information regarding a resolution from the Virginia Department of Education about a pilot program Marion Primary School and Smyth County Schools have been participating in with Response to Intervention (RTI).

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT’S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of February 2012, fiscal year 2012.

Dr. Cassell presented information regarding the Title I, Part D Neglected and Delinquent Grant.

Dr. Robinson shared information about the Smyth County Educational Foundation First Annual Golf Tournament.

Dr. Robinson shared information about donations received from the Smyth County Community Hospital Health Trust and the Smyth County Community Hospital for the nursing simulation lab at the Smyth Career & Technology Center.

The Board made plans to attend the Hot Topic Conference to be held in Wytheville, Virginia, on Wednesday, March 14, 2012.

The Board made plans to attend the Southwest Virginia Regional Forum to be held on Monday, March 26, 2012 at the Heartwood in Abingdon, Virginia.

Dr. Robinson provided an update from the Budget Committee’s meeting and the Insurance Committee’s meeting held on March 7, 2012.

Dr. Robinson provided an update on facilities.

Allen Asbury, Project Manager, provided an update on the renovation at Marion Primary School and the construction of the new elementary school.

DISCUSSION TOPICS

Dr. Robinson shared information about the VSBA Hot Topic Conference "Food for Thought" to be held April 30, 2012 at the Charlottesville Omni.

Due to Spring Break, the School Board visit and lunch at Rich Valley Elementary School scheduled for Wednesday, April 4, 2012 has been cancelled and will be rescheduled for Fall 2012.

Dr. Robinson reviewed the School Improvement Plan/90 Day Action Plan process.

Dr. Robinson presented options for repairs to the Marion Intermediate School gym. The Board authorized Dr. Robinson to go forward with the bidding process.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan inquired about the bus/traffic issue at Chilhowie Elementary School.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered bids for network wiring on the new elementary school. On motion by Mr. Catron, seconded by Mrs. Williams, by 7-0 vote, the low bid from Taylored Information Technologies in the amount of $33,696.00 was approved.

The Board considered bids for fire suppression hood cleaning/service for the cafeterias. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the low bid from Wise Fire Equipment in the amount of $13,468.00 was approved.

The Board considered bids for a new telephone system. On motion by Mr. Ryan, seconded by Mr. Veselik, by 7-0 vote, the Board approved Jive Communications, Inc. Dr. Robinson will continue to negotiate the E-rate reimbursement filing process with the company.

The Board considered adopting elementary mathematics textbooks and high school statistics textbooks. On motion by Mr. Catron, seconded by Mrs. Williams, by 7-0 vote, the textbooks were approved as presented.

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved continuing health insurance coverage with "The Local Choice" and increasing the individual contribution rate to $385.00 per month contingent upon sufficient revenue.

The Board considered adopting a revised Allergy Action Plan. On motion by Mr. Catron, seconded by Mrs. Williams, by 7-0 vote, the revised plan was approved.

The Board considered approving a plan for the distribution of radios provided by the Smyth County Sheriff’s Office. On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, the plan was approved.

The Board considered changes to the Program of Studies as presented by Dr. Robinson. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the changes were approved.

The Board considered approving graduation dates and times for the 2011-2012 school year. On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, the dates and times were approved as follows:

Northwood High SchoolThursday, May 24, 2012 at 7:00 P.M.
Chilhowie High SchoolFriday, May 25, 2012 at 6:00 P.M.
Marion Senior High SchoolSaturday, May 26, 2012 at 10:00 A.M.

The Board considered approving Pre-Labor Day school opening for the 2012-2013 school year. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, this was approved.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, the Board accepted the following retirements:

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board accepted the resignation of Charlene K. Preston as instructional aide at Marion Intermediate School.

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board approved a total of twelve work weeks of unpaid Family Medical Leave during any 12-month period for Sarah Owens, an instructional aide at Marion Intermediate School.

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board approved the superintendent’s recommendation for religious exemption from compulsory school attendance for Case #2012-01.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the meeting was adjourned.