March 13, 2017 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Jesse Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Mac Buchanan, Jesse Choate, Paul Grinstead, Susan Williams, Todd Williams, and Bill Veselik. Wayne Carter was absent due to prior obligations.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Dr. Grinstead, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: Personnel – Retirements, resignations, transfers, hired, and other personnel discussions, as authorized by § 2.2-3711(A)(1) of the Code of Virginia; and briefing by staff members pertaining to probable litigation, where such briefing in open meeting would adversely affect the negotiating or litigating posture of the School Board, as authorized by § 2.2-3711(A)(7).

On motion by Dr. Grinstead, seconded by Mr. Buchanan, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, the following items were approved.

PRESENTATIONS/RECOGNITIONS

Attendance awards for January were presented to Sugar Grove Elementary School, Marion Middle School, and Chilhowie High School.

Mr. Buchanan commended the archery programs at Saltville Elementary, Northwood Middle, and Northwood High School. Eighty-four children from the program competed in Richmond this past weekend and several will be continuing on to the national competition to be held in Orlando in May.

PUBLIC COMMENT

There were no comments during public comment time.

SUPERINTENDENT’S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of February 2017.

Dr. Carter provided an update on facilities.

Dr. Carter provided an update from the budget committee. They are currently waiting for the state to sign off on their finalized budget for fiscal year 2018. Our budget committee will be meeting with the Smyth County Board of Supervisors to discuss our proposed budget for FY18 on March 20, 2017.

Dr. Carter provided an update from the insurance committee. We are presently expecting a 22.7% increase in premiums for the 2017-2018 coverage period. Dr. Cole Spencer, Director of Human Resources, assured the Board members that they were pursuing every possible avenue to reduce the premiums for next year.

Dr. Carter gave the Board a brief overview of the recent High School SCA meeting. He expressed his pleasure in hosting the student representatives at the School Board office and hearing their input on the schools.

DISCUSSION TOPICS

Dr. Carter shared information on the following:

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan commended Dr. Carter on the job he has done so far since stepping into his position. He thanked him for his hard work when dealing with recent events that have taken place throughout the county. Mr. Choate also thanked Dr. Carter, as well as his staff, for their continued hard work when handling issues that arise daily.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered approving a Creative Art-Painting course to be added to the Program of Studies. On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, the addition was approved.

The Board considered approving the Smyth County Schools Division Improvement Plan. On motion by Dr. Grinstead, seconded by Mr. Veselik, by 6-0 vote, the plan was approved.

The Board considered renewing the policy services contract with the Virginia School Boards Association (VSBA). On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, the policy renewal was approved.

The Board considered approving graduation dates for 2016-2017. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the proposed graduation dates were approved.

The Board considered scheduling a Budget Committee meeting for Wednesday, March 15, 2017 at 4:00 p.m. On motion by Dr. Grinstead, seconded by Mr. Buchanan, by 6-0 vote, the meeting was scheduled.

The Board considered scheduling a called School Board meeting for March 29, 2017 at 5:00 p.m. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the meeting was scheduled.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following retirements:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following resignations:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following hire, as recommended by the superintendent:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following extracurricular resignations:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following extracurricular hires:

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the meeting was adjourned.