March 14, 2016 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Jesse Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, student exemption from compulsory attendance by reason of bona fide religious training or belief as authorized by § 22.1-254(B)(1) of the Code of Virginia, and discussion or consideration of admission or disciplinary matters or any other matters that would involve the disclosure of information contained in a scholastic record concerning any student of any Virginia public institution or higher education or any state school system as authorized by § 2.2-3711(A)(2) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Rich Valley Elementary School had the highest attendance percentage in the elementary school category for the month of February. Tamela Hahn, Principal of Rich Valley Elementary School, introduced Caleb Johnson, a fifth grader, and Ethan Surber, a fifth grader, for currently being in first place in both the overall and elementary school division standing of the Smyth County School’s 2015-2016 Coding Challenge. The school received a certificate and the flag to display at the school.

Chilhowie High School had the highest attendance percentage in the high school category for the months of January and February. Jeff Smarr, Assistant Principal of Chilhowie High School, introduced Vall Dino, a twelfth grader, for being the artist of the new school division logo approved by the Board last month. The school received a certificate and will be retaining the flag from last month.

Northwood Middle School was the winner of the Most Improved Attendance competition for the month of January and had the highest attendance percentage in the middle school category for the month of February. Mariann Blevins, Principal of Northwood Middle School, introduced Tyler Waddle, a seventh grader, for having good attendance. The school received a certificate and the flag to display at the school.

Saltville Elementary School was the winner of the Most Improved Attendance competition for the month of February. Lori Ann Marshall, a teacher at Saltville Elementary School, introduced Jaelyn Trivitt, a fourth grader, for having good attendance. The school received a certificate and the flag to display at the school.

Stan Dunham, Principal of Northwood High School, introduced Coach Tammy Gillespie who introduced members of Northwood High School’s girls’ basketball team that won the Virginia 1A State Championship on March 12, 2016 defeating Appomattox Regional Governor’s School 57-52. The win capped a perfect 29-0 season for the Lady Panthers. It was also the first girls’ basketball state championship in Northwood High School’s history. Members include: Peyton Williams, Kara Jo Thompson, Haley Jo Broyles, Kady Harris, Kelsey Puckett, Amanda Hubble, Haylee Frye, A.J. Spence, Naoka Eller, Alex Doane, and Tayler Broyles. Assistant coaches Emily Porter and B.J. Buchanan were also present.

PUBLIC COMMENT

No public signed up for comments.

SUPERINTENDENT’S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of February, fiscal year 2016.

Dr. Dennis Carter, Assistant Superintendent for Instruction, provided an update on Fall SOL testing scores.

Dr. Carter shared information about the SAT Preparation Classes.

Dr. Robinson provided an update on the fiscal year 2017 budget.

Dr. Robinson provided an update on facilities.

Allen Asbury, Facilities Manager, shared information about the heating system at Northwood High School.

DISCUSSION TOPICS

Dr. Robinson shared information about the 2016 VSBA Southwest Region Spring Network Forum to be held at Galax City Public Schools on Thursday, April 21, 2016.

Dr. Robinson shared information about a VSBA Webinar for School Board Candidates to be held on Tuesday, March 29, 2016 at the school board office.

The Board made plans for attending the VSBA Hot Topic Conference to be held in Wytheville on Wednesday, March 16, 2016.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mrs. Williams requested an explanation for not using snow routes during implement weather. Dr. Robinson shared some of the challenges this would create with various weather patterns within the county, and it is done on a limited basis now.

Mr. Buchanan encouraged board members to keep in contact with the members of the Board of Supervisors from their district.

ACTION ITEMS—(MOTION REQUIRED)

The Board considered renewing the policy service contract with the Virginia School Boards Association (VSBA). On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered approving a bid for replacing all interior classroom door locks at Chilhowie High School. The cost will be funded through a State School Security Equipment Grant. On motion by the Mr. Buchanan, seconded by Mrs. Williams, by 7-0 vote, the Board accepted Alternate #1 which is a $13,903.00 deduct bringing the total cost to $23,116.00 bid from AIP Inc., Blountville, Tennessee.

The Board considered approving the following policy additions and/or revisions (second reading):

The Board considered approving a Retirement Incentive Plan (RIP) for fiscal year 2017. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the plan was approved as presented.

The Board considered approving adding two voluntary participation plans for Hospital Indemnity and Whole Life Insurance through Mark III. On motion by Mrs. Williams, seconded by Mr. Buchanan, by 7-0 vote, this was approved.

The Board considered increasing the mileage reimbursement rate to $0.48 per mile effective July 1, 2016. On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the new rate was approved.

The Board considered approving a new program called Teachers in Industry to begin in the 2016-2017 school year. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, this was approved.

The Board considered approving high school graduation dates and times for the 2015-2016 school year as follows:

On motion by Mr. Grinstead, seconded by Mr. Veselik, by 7-0 vote, the dates and times were approved.

The Board considered using "Bank Time" to make-up the following four (4) inclement weather days:

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, this was approved.

The Board considered approving the 2016-2017 school year calendar. On motion by Mr. Grinstead, seconded by Mr. Williams, by 7-0 vote, the Board approved the start date of school for fiscal year 2017 as Wednesday, August 10, 2016. The calendar will be reviewed and presented for full approval at a future board meeting.

The Board considered moving the School Board lunch visit to Chilhowie Elementary School from Tuesday, April 5, 2016 to Wednesday, April 6, 2016 at noon. On motion by Mr. Grinstead, seconded by Mr. Buchanan, by 7-0 vote, this was approved.

The Board considered a called school board meeting for Thursday, March 31, 2016 at 5:00 P.M. On motion by Mr. Grinstead, seconded by Mr. Buchanan, by 7-0 vote, the called meeting was approved.

The Board considered a new date for the school board lunch visit to Rich Valley Elementary School for Thursday, March 17, 2016 at 11:30 A.M. On motion by Mr. Grinstead, seconded by Mr. Buchanan, by 6-0 vote, this was approved. Mr. Veselik abstained due to not being able to attend due to prior work obligations.

The Board considered a Budget Committee meeting for Monday, March 21, 2016 at 4:00 P.M. On motion by Mr. Buchanan, seconded by Mrs. Williams, by 7-0 vote, the meeting was approved.

CLOSED SESSION ITEMS—(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following retirements:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following resignations:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following hires in coaching/extracurricular activities:

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, the meeting was adjourned.