Minutes of the March 17, 2003 meeting of the Smyth County School Board, as approved by the School Board at its April 14th, 2003 meeting

Marion, Virginia
March 17, 2003

The Smyth County School Board met today with the following members present: James Campbell, Gayle Lewis, Jesse Choate, Charles Doane, Jerry Catron, and Laura Hall. The purpose of this meeting was for a budget work session.

The board had three items carried over from Monday night.

Mr. Sullivan reviewed the contract for the new school nurse, Betsy Brown.

A motion to appoint Kristy Poe as the assistant track coach at Chilhowie High School will be made at the regular meeting in April.

A motion to approve the paving project for tar and gravel at Chilhowie Middle/High Schools will be made at the regular meeting in April. The board requested another bid.

Mr. Sullivan reviewed an employer’s cost of salary plus certain fringe benefits for 2001-2002 from the Virginia Education Association/NEA Research Service.

The superintendent updated the board on the budget process. He reported that the budget had been studied line-by-line and last year’s revenue had been studied. He was going to be conservative on revenue for this year and less conservative on expenditures.

Mr. Sullivan reviewed ADM for the past 10 years and the projected ADM for 2003-2004.

Mr. Sullivan reviewed basic aid funding, enrollment loss, and sales tax for the 2003-2004 school year.

The board received health insurance numbers based on January 2003 participation, and the annual cost to increase contributions by $20.00 would be $118,560.00. The board reviewed accumulated sick leave history and the cost to increase pay out to $20.00 per day.

Mr. Sullivan reviewed with the board Herb Cottrell’s report. Mr. Sullivan told the board he had contacted two auditors for estimates to analyze the rest of this year’s budget, transition to next year, and next year’s budget.

Pursuant to §2.1-344(A) of the Virginia Freedom of Information Act, on motion of Mrs. Hall, seconded by Mr. Choate, the board voted to convene a closed meeting for the purpose of discussing staff reductions as authorized by §2.1-344(A)(1) of the Code of Virginia.

On motion of Mr. Catron, seconded by Mr. Doane, the board returned to the open meeting.

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative recorded vote in accordance with the provision of the Virginia Freedom of Information Act:

WHEREAS, §2.1-344(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia law;

NOW THEREFORE, BE IT RESOLVED that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed or considered.


Yes: 6

No: 0

Mr. Grinstead was absent.

No action was taken.

Mr. Sullivan reviewed 2003-2004 revenue for the operating and capital outlay funds.

Mr. Sullivan reviewed the following projected 2003-2004 expenditures:

  1. Purchase of buses.
  2. Capital outlay long-range plan.
  3. Athletic facilities and building improvement priorities.

The board received draft copies of the textbook fund, operating fund, and capital outlay fund expenditure budgets.

On motion of Mr. Catron, seconded by Mr. Choate, the meeting was continued to Monday, March 31, 2003, at 6:00 P.M.