Minutes of the March 23, 2009 Smyth County School Board Meeting

The Smyth County School Board met today in a called meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairperson Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Sam Hambrick, Susan Sneed, Charles Doane, Jerry Catron, and Jim Coulthard. Laura Hall was absent.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Coulthard, seconded by Mr. Doane, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and student exemption from compulsory attendance as authorized by § 22.1-254(B)(1) of the Code of Virginia.

On motion by Mr. Doane, seconded by Mr. Coulthard, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

Laura Hall was absent.

AGENDA

On motion by Mr. Coulthard, seconded by Mr. Doane, by 6-0 vote, the agenda was amended as follows: items IV., V., VI., IX. F., and IX. G. were moved to follow item IX. H.

On motion by Mr. Doane, seconded by Mr. Coulthard, by 6-0 vote, the agenda was approved as amended.

DISCUSSION TOPICS

The Board discussed the VSBA Policy Services Workshop to be held in Charlottesville on Friday, May 15, 2009.

The Board discussed the VSBA School Law Conference to be held in Charlottesville on Friday, June 5, 2009.

QUESTIONS FROM BOARD MEMBERS

Mr. Coulthard inquired about the school calendar for 2009-2010. Dr. Robinson will present for discussion a new draft school calendar for 2009-2010 at the April board meeting.

ACTION ITEMS - MOTION REQUIRED

The Board considered the following policies for approval (second reading):

On motion by Mr. Doane, seconded by Mr. Coulthard, by 6-0 vote, the policies were approved.

The Board considered policy additions and/or changes for the following (first reading):

The Board considered deleting the following policies:

On motion by Mr. Catron, seconded by Mr. Coulthard, by 6-0 vote, the policies were deleted.

The Board considered declaring the equipment listed in the memo as surplus. On motion by Mr. Coulthard, seconded by Ms. Sneed, by 6-0 vote, this was approved.

The Board considered adding declaration of surplus agenda items to the consent agenda. On motion by Mr. Hambrick, seconded by Mr. Catron, by 6-0 vote, this was approved.

The Board considered graduation dates for the 2008-2009 school year. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the graduation schedules were approved as follows:

Alternative EducationThursday, May 28, 2009, at 7:00 P.M.Marion Senior High School Auditorium
Chilhowie High SchoolFriday, June 12, 2009, at 6:00 P.M.Chilhowie High School Athletic Field
(Rain—auditorium and gym)
Marion Senior High SchoolSaturday, June 13, 2009, at 10:00 A.M.Marion Senior High School Athletic Field
(Rain—gym)
Northwood High SchoolFriday, June 12, 2009 at 8:00 P.M.Northwood High School Gym
Smyth Career & Technology CenterTuesday, June 9, 2009, at 6:00 P.M.Chilhowie High School Auditorium

CLOSED SESSION ITEMS

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board accepted the following retirements:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board accepted the following resignations:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board approved the superintendent's recommendation for religious exemption from compulsory attendance for Case #2009-01, Case #2009-02, and Case #2009-03.

PRESENTATION OF BUDGET FOR 2009-2010

Dr. Robinson provided a PowerPoint presentation of the proposed Smyth County School Board Budget for 2009-1010. He reviewed budget priorities, revenue, expenditures, state budget information, and federal funding information.

PUBLIC COMMENT

Linda Kelly, a teacher at Marion Senior High School, expressed her concerns about the school calendar and final exams.

SUPERINTENDENT'S REPORT

Dr. Robinson will be meeting with the Smyth County Board of Supervisors on Thursday, March 26, 2009, to discuss the Smyth County School Board Budget for 2009-2010 and the Facility Master Plan.

ACTION ITEMS (MOTION REQUIRED)

The Board considered using Wednesday, June 10, 2009, as a make-up day in the 2008-2009 school calendar. This will be considered again at the April school board meeting.

The Board considered adoption of the Smyth County School Board Budget for the 2009-2010 school year contingent upon revenue projections. On motion by Mr. Hambrick, seconded by Mr. Doane, by 6-0 vote, the Board adopted the 2009-2010 Smyth County School Board Budget contingent upon revenue projections.

On motion by Mr. Catron, seconded by Mr. Coulthard, by 6-0 vote, the meeting was adjourned.