Minutes of the March 31, 2003 meeting of the Smyth County School Board, as approved by the School Board at its April 14th, 2003 meeting

Marion, Virginia
March 31, 2003

The Smyth County School Board met today in a continued meeting at 6:00 P.M., with all members present. The purpose of the meeting was for a budget work session.

The board discussed the various trips planned at the schools. They decided to let the principal decide if the students should travel, and action would be taken at the next regular meeting in April.

The superintendent reviewed proposals from two independent auditors. This will be discussed at the next regular meeting in April.

The chairman recommended for the superintendent to send a letter to the Smyth County Board of Supervisors to inform them of the school board’s progress on the budget.

Mr. Sullivan reported on the budget process. He reported that the budget was built on an ADM of 4,950. The budget also includes a 1.3% increase to become effective in mid year. This will meet the standard to receive the compensation supplements from the state in the amount of $159,680.00.

Mr. Sullivan reviewed the projected 2003-2004 revenue for the operations budget.

The board received information on the 2003-2004 County School Debt and Capital Outlay Fund revenue and expenditures.

The board received information on substitute costs as of March 31, 2003.

Pursuant to §2.1-344(A) of the Virginia Freedom of Information Act, on motion of Mr. Grinstead, seconded by Mr. Choate, the board voted to convene a closed meeting for the purpose of discussing the following specific matter: staffing as authorized by §2.1-344(A)(1) of the Code of Virginia.

On motion of Mrs. Hall, seconded by Mr. Doane, the board then returned to the open meeting.

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative recorded vote in accordance with the provision of the Virginia Freedom of Information Act:

WHEREAS, §2.1-344(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia law;

NOW THEREFORE, BE IT RESOLVED that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed or considered.


Yes: 7

No: 0

No action was taken.

The board discussed the purchase/leasing of school buses. The cost for five new buses was included in the budget.

Mr. Sullivan reported that the budget included a 40% increase for fuel costs.

The board requested for the superintendent to generate the cost of increasing the payment on insurance premiums for employees by $10.00 per month. The board also discussed payment of unused sick leave.

Mr. Sullivan reviewed building improvements included in the Capital Outlay Budget for the 2003-2004 school year.

On motion of Mr. Grinstead, seconded by Dr. Lewis, the meeting was then adjourned.