Minutes of the March 31st, 2005 meeting of the Smyth County School Board, as approved by the School Board at its April 11th, 2005 meeting

Marion, Virginia
March 31, 2005

The Smyth County School Board met today for a called meeting at 5:30 P.M., with all members present. The meeting was called to adopt the 2005-2006 School Board Budget, adoption of the Six-Year Plan, and discuss personnel issues.

On motion by Mr. Catron, seconded by Mr. Nipper, the board voted unanimously to approve the agenda as presented.

Allen J. Abel, Assistant Superintendent for Instruction, explained to the board the testing process and the need for a director of testing.

Mr. Sullivan reviewed with the board the new positions added for the 2005-2006 school year.

Mr. Sullivan reviewed all salary scales/ranges and the different percents of increase for employees of Smyth County Schools for next year. The rate of pay for substitutes and supplements will not be increased for the 2005-2006 school year. Ms. Sneed made a motion to adopt the salary scales/ranges as presented. The motion did not get a second. The board tabled the adoption of the salary scales/ranges until the April 11, 2005, meeting.

Mr. Sullivan reviewed the identification of the one-year expenditures in the Operating Fund Budget to correlate with the decrease in the Capital Outlay Budget for the 2005-2006 school year. The board requested a list of the projects the $369,678.00 would cover. These funds are to be placed back in the Capital Outlay Budget for the 2006-2007 school year.

The board reviewed Draft #3, revised March 31, 2005, of the 2005-2006 school board budgets.

Mr. Sullivan reviewed revenue comparisons for 2004-2005 and 2005-2006.

The board received a listing of retirees and a list of estimated expenditures and savings for the 2005-2006 school year.

Mr. Sullivan reviewed the Comprehensive Six-Year Improvement Plan for 2004-2010. The board tabled the adoption of the plan until the April 11, 2005, meeting.

Pursuant to 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Doane, seconded by Mrs. Clark, the board voted unanimously to convene a closed meeting for the purpose of discussing the following specific matters: personnel issues as authorized by 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Doane, seconded by Mr. Nipper, the board voted unanimously to return to the open meeting.

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conduced in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE:

Ayes: 7 Nays: 0

The budget committee met immediately following the closed session.

On motion by Mr. Nipper, seconded by Mr. Doane, the board voted to accept the retroactive pay scale for the 2004-2005 school year for the Business Decision Support Analyst in the amount of $38,158.00. The motion passed with six ayes and one nay. On motion by Mr. Catron, seconded by Ms. Sneed, the board voted unanimously to accept the resignation of Cheryl Dancy, teacher at the Smyth Career and Technology Center, to be effective Tuesday, April 5, 2005, per her request.

Mr. Choate reported on the budget committee's meeting. The budget committee recommended the following amendments to the 2005-2006 budget:

  1. Not to include a director of testing in the budget for the 2005-2006 school year and to look at it again for the 2006-2007 school year;
  2. Move the $65,000.00 in the budget from the director of testing line item to the maintenance budget;
  3. Approve an increase of $2,400.00 for the Business Decision Support Analyst for the 2005-2006 school year; and
  4. Move $2,400.00 from the secondary remediation line item to the Business Decision Support Analyst line item.

Mr. Choate reported that they would also check into the unlimited accumulation of sick leave days for employees.

On motion by Mr. Nipper, seconded by Mr. Catron, the board voted to accept the recommendations from the budget committee to the 2005-2006 budget as amended. The motion passed with four ayes, two nays, and one board member abstained.

Mr. Choate called for a motion to adopt the budgets as amended. No motion was made.

On motion by Mr. Doane, seconded by Mr. Catron, the board voted to amend the budget by moving the $65,000.00 from the maintenance budget back to restore the director of testing position. The motion passed with four ayes and three nays.

On motion by Mr. Doane, seconded by Ms. Sneed, the board voted to adopt the budgets as amended - County School Operating Fund Budget in the amount of $42,549,093.00; County School Debt and Capital Outlay Fund Budget in the amount of $1,170,509.00; and the School Textbook Fund Budget in the amount of $811,180.00. The motion passed with five ayes and two nays.

On motion by Mr. Catron, seconded by Mr. Doane, the board voted unanimously to adjourn the meeting.