March 31, 2016 Smyth County School Board Meeting

The Smyth County School Board met today in a called meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Jesse Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Mac Buchanan, Paul Grinstead, Bill Veselik, and Todd Williams. Wayne Carter and Susan Williams were absent due to prior obligations.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the following was approved.

PUBLIC COMMENT

No public signed up for comments.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan congratulated Paul Grinstead on receiving his doctorate degree.

Chairman Choate congratulated Dr. Robinson for being selected as the Superintendent of the Year for Region VII.

Chairman Choate welcomed Millie Rothrock, writer with the Smyth County News & Messenger.

ACTION ITEMS—(MOTION REQUIRED)

The Board considered approving the following policy additions and/or revisions (third reading revisions):

The Board considered approving the following policy additions and/or revisions (first reading revisions):

The Board considered approving the Smyth County School Board Budget for 2016-2017 contingent upon revenue projections. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the budget was approved.

The Board considered approving the Textbook Fund Budget for 2016-2017. On motion by Dr. Grinstead, seconded by Mr. Veselik, by 5-0 vote, this was approved.

The Board considered approving a one (1) year extension for Jive Communication VOIP system for the 2016-2017 school year. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, this was approved.

The Board considered holding an Insurance Committee meeting prior to the regular meeting on Monday, April 11, 2016 at 4:00 P.M., at Sugar Grove Elementary School. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the meeting was scheduled.

The Board considered approving a purchase of a 77-passenger school bus from Blue Bird using state contract pricing for $79,750.00. On motion by Dr. Grinstead, seconded by Mr. Veselik, by 5-0 vote, this was approved.

DISCUSSION TOPICS

The Board discussed issues regarding the Rich Valley Fair and camping on school property. On motion by Mr. Buchanan, seconded by Mr. Veselik, by 5-0 vote, the Board approved to allow the Rich Valley Fair to use school property as a campground for the 2016 year. After this year the school property can only be used for parking. This change will be communicated to the Fair Association.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 5, Nays: 0.

CLOSED SESSION ITEMS—(MOTION REQUIRED)

On motion by Mr. Veselik, seconded by Dr. Grinstead, by 5-0 vote, the Board approved the following retirements:

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the Board approved the following resignations:

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the Board hired the following as recommended by the superintendent:

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the Board approved the following resignations in coaching/extracurricular activities:

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the Board approved the following hires in coaching/extracurricular activities:

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the meeting was adjourned.