May 8, 2017 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 p.m., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Jesse Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Mac Buchanan, Wayne Carter, Jesse Choate, Susan Williams, Todd Williams, and Bill Veselik. Paul Grinstead arrived just after closed session began.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: Personnel – Retirements, resignations, transfers, hired, and other personnel discussions, as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Dr. Grinstead, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the following items were approved.

PRESENTATIONS/RECOGNITIONS

Attendance awards for April 2017 were presented to Marion Elementary School, Northwood Middle School, and Chilhowie High School. Rich Valley Elementary School received the award for most improved attendance.

Rick Blevins, Principal of Smyth Career & Technology Center, provided an update on the recent Skills USA Competition.

Greg Blackburn, Precision Machining and Computer Integrated Manufacturing Instructor at Smyth Career & Technology Center, discussed the Gene Haas Foundation Grant to support scholarships and NIMS–National Institute for Metalworking Skills Credentialing. SCTC recently received $15,000.00 to be utilized by students entering into either Machine Technology or Engineering.

Dr. Grinstead introduced Tristen Williams and Hunter Phillips, two of the students that recently participated in the Southwest Virginia Governor's School Science Fair. Both of the students gave a brief overview of their projects and thanked the Board for allowing them the opportunity to attend the Governor's School and to speak before the Board.

PUBLIC COMMENT

Dr. Kyle Rhodes, along with his wife Debbie, expressed his gratitude to Smyth County Schools for the opportunities afforded to himself and his family during his many years with the school system.

SUPERINTENDENT’S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of April 2017.

Jackie Wilson, Truancy Officer for Smyth County Schools, discussed the Strive for 5 Initiative being implemented throughout the school system and community in hopes of addressing the increasing issue of chronic absenteeism. The slogan for the initiative will be Attend Today. Achieve Tomorrow. #strivefor5

Dr. Carter discussed the Utility Employees Changing Communities (UECC) Program. Each week at Utility Trailer Manufacturing, the employees are provided a meal as an incentive to achieve top production performance. The employees decided that every 8th week, the money which would have gone towards the meal, will be donated to the school system and other organizations throughout the community in which they work and reside. Just recently, three schools in Smyth County received donations in the amount of $4,000.00 each. There will be a rotation to ensure that all schools will receive a donation throughout the year.

Dr. Carter provided an update on facilities.

Dr. Carter reminded everyone that the Smyth County Board of Supervisors will be holding a Public Hearing in regards to the Smyth County Schools proposed budget for FY18 on Tuesday, May 9, 2017 at 6:00 p.m.

Dr. Carter announced that Youth Government Day would be held on Thursday, May 11, 2017 beginning at 9:00 a.m. The students will begin their day at the Lincoln Theatre and, from there, will disperse to their assigned locations.

Dr. Carter announced and congratulated the Smyth County Schools Teachers of the Year for 2017-2018.

DISCUSSION TOPICS

Dr. Carter shared information on the following:

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan encouraged all members to attend the Board of Supervisors Public Hearing on May 9, 2017.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered approving the Jobs for Virginia Graduates (JVG) Grant application. On motion by Dr. Grinstead, seconded by Mr. Veselik, by 7-0 vote, the grant application was approved.

The Board considered approving the Athletic Officials Bid. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the Board selected Appalachian Officials Association to provide officiating services for Football, Basketball, Volleyball, Baseball, and Softball. Soccer was also included in the bid but the decision was made to not proceed with the soccer portion until further comparisons could be made.

The Board considered continued participation in the following organizations:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, continued participation was approved.

The Board considered approving the Smyth County Public Schools Local Special Education Annual Plan/Part B Flow-Through Application and Report for 2017-2018. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the annual plan was approve.

The Board considered using “bank time” to make up one inclement weather day. On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the use of “bank time” was approved and the last day of school was set for May 19, 2017 with 2 hour early release.

The Board considered approving the Uniform Services bid. On motion by Dr. Grinstead, seconded by Mrs. Williams, by 7-0 vote, the bid from Cintas was approved.

The Board considered approving the E-Rate Wireless Access Point bid. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the bid from CDW-G was approved.

The Board considered approving the Bus Driver Physicals bid. On motion by Mrs. Williams, seconded by Mr. Buchanan, by 7-0 vote, the bid from East Coast Mobile was approved.

The Board considered approving the VOIP bid. On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the bid from Jive Communications, Inc. was approved.

The Board considered an increase in the breakfast and lunch prices for the 2017-2018 school year for both children and adults. On motion by Mrs. Williams, seconded by Mr. Buchanan, by 6-1 vote, the increase was approved.

The Board considered approving the contract list as presented, contingent upon budget and revenue projections. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, the contract list was approved.

The Board considered supporting Dr. Grinstead to represent the Board as the At-Large candidate to serve on the VSBA Board of Directors. On motion by Mr. Buchanan, seconded by Mr. Veselik, by 7-0 vote, support for Dr. Grinstead was approved.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following resignation:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following transfer:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following hires, as recommended by the Superintendent:

On motion by Dr. Grinstead, seconded by Mr. Veselik, by 6-0 vote, with Mrs. Williams abstaining, the Board approved the following hire, as recommended by the Superintendent:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following extracurricular hire:

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, the meeting was adjourned.