Minutes of the May 9, 2011 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Coulthard, seconded by Mrs. Williams, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, the discussion or consideration of the investment of public funds where competition or bargaining is involved where, if made public initially, the financial interest of the governmental unit would be adversely affected as authorized by § 2.2-3711 (A)(6) of the Code of Virginia, and consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body as authorized by § 2.2-3711 (A)(7) of the Code of Virginia.

On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Dr. Robinson welcomed students from the three high schools that were participating in Youth Government Day.

Chilhowie Elementary School had the highest attendance percentage in the elementary category for the month of April. Sanders Henderson, Assistant Principal of Chilhowie Elementary School, introduced Jessica Gollehon, a fifth grader and Jenna Gollehon, a fifth grader, for having perfect attendance. The school received a certificate and will be retaining the flag from last month.

Chilhowie Middle School had the highest attendance percentage in the middle school category for the month of April. Mike Davidson, Principal of Chilhowie Middle School, introduced Austin Millsaps, Jared Johnson, Leah Richards, and Ginny Richards, eighth graders, and told about their track achievements. The school received a certificate and will be retaining the flag from last month.

Mr. Davidson shared that Sydney French won first place in the county middle school category for the VSBA Art Contest.

Chilhowie High School had the highest attendance percentage in the high school category for the month of April. Mike Sturgill, Principal of Chilhowie High School, introduced Savannah Lambert, an eleventh grader, for winning first place in the county high school category for the VSBA Art Contest. The school received a certificate and will be retaining the flag from last month.

Marion Intermediate School had the most improved attendance percentage for the month of April. Gary Foulke, Principal of Marion Intermediate School, introduced Anna Powers, a fifth grader, for having perfect attendance. The school received a certificate and the flag to display at the school.

Gary Roberts, Principal of Sugar Grove Combined School, introduced Samantha Lee, a second grader, for placing first in the county elementary category for the VSBA Art Contest.

Gary Foulke introduced Brittany Stiefel, a fifth grader at Marion Intermediate School, for placing fifth in the Regional Spelling Bee Contest.

Gary Foulke introduced Abbie Jennings, a fifth grader at Marion Intermediate School, for being the school DAR Essay Contest winner.

Gary Foulke introduced Diane Hanna, instructional aide at Marion Intermediate School, for leading the March of Dimes fundraising drive that raised over $7,000.00.

Sam McKinney, Principal of the Smyth Career & Technology Center, shared some accomplishments of Skills USA. Stephen Hawthorne placed second in the state in Electronics, Travis Carrico placed second in the state in Industrial Motor Control, Jon Luke Ishihara finished fifth in the state in Public Speaking, and Aaron Kell finished fifth in the state in Automotive Maintenance.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT'S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of April 2011, fiscal year 2011.

Jackie Wilson, Attendance Officer for Smyth County Schools, reviewed the Olweus Bullying Prevention Program.

Terry Hawthorne, Director of Technology, shared information about the Longitudinal Data System Grant.

Sam McKinney shared that the Third Annual Community Day and Car Show will be held Saturday, May 14, 2011.

Sam McKinney reviewed the CTE Annual Performance Report.

DISCUSSION TOPICS

Dr. Robinson shared that Wednesday, May 11, 2011 is Youth Government Day.

Dr. Robinson reviewed the Stage Street extension project.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Ryan requested that high school schedules be reviewed for the 2012 school year.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered approving increases to the school food service meal prices due to new federal requirements. On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-1 vote, this was approved.

The Board considered approving an insurance company to provide Property and Casualty Insurance as well as Workers Compensation Insurance. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the bid from VACO for full insurance coverage as recommended by the Insurance Committee.

The Board considered the following policies for approval (second reading):

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the policies were approved.

The Board considered policy additions and/or changes for the following (first reading):

The Board considered approving the contract list for 2011-2012 as presented contingent upon the Smyth County Board of Supervisors' approval of the budget and revenue projections. On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered approving Wednesday, August 17, 2011 as the first day of school for the 2011-2012 school year calendar. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, this was approved.

The Board considered approving the 2011-2012 Special Education Annual Plan for Title VI-B and Pre-school Special Education. On motion by Mr. Coulthard, seconded by Mr. Veselik, by 7-0 vote, this was approved.

The Board considered approving the assurances for Marion Primary School and Saltville Elementary Schools 21st Century Community Learning Center Grants. On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, this was approved.

The Board considered approving a request to the Virginia Department of Education to allow a different allocation of the Qualified School Construction Bonds. On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, this was approved.

The Board considered approving a resolution requesting the Smyth County Board of Supervisors to issue general obligation school bonds to finance capital projects for school purposes and consenting to the issuance thereof. On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, the resolution was approved.

The Board considered a year-end-close-out meeting on Tuesday, June 28, 2011 at 6:00 P.M. following a 5:00 P.M. retirement reception. On motion by Mr. Coulthard, seconded by Ms. Sneed, by 7-0 vote, this was approved.

The Board considered continuing participation in the following programs:

On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, this was approved.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board accepted the retirement of Rachel Bise as food service worker at Marion Primary School.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board accepted the resignation of Steve Wright as teacher at Marion Senior High School.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board transferred Sanders Henderson from assistant principal at Chilhowie Elementary School to principal at Chilhowie Elementary School.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board hired Tara Pruitt as administrative assistant at the school board office.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved a total of twelve work weeks of unpaid Family Medical Leave during any 12-month period for the following:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved a salary increase of 1.59% for Dr. Cassell, Assistant Superintendent for Administration. This amount is in line with the average administrative increase for next year.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the meeting was adjourned.