May 9, 2016 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Jesse Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Bill Veselik, Susan Williams, and Todd Williams. Mac Buchanan was absent due to an illness. Wayne Carter was absent due to prior work obligations. Paul Grinstead arrived at 5:05 P.M.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mrs. Williams, by 4-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Dr. Grinstead, by 5-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 5, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mrs. Williams, by 5-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Rich Valley Elementary School had the highest attendance percentage in the elementary school category for the month of April. Tamela Hahn, Principal of Rich Valley Elementary School, introduced Kendra Armstrong, a third grader, and Jasmine Armstrong, a fourth grader, for having perfect attendance. The school received a certificate and the flag to display at the school.

Chilhowie Middle School had the highest attendance percentage in the middle school category for the month April. Sam Blevins, Principal of Chilhowie Middle School, introduced Diana Pino, a seventh grader, for having perfect attendance and being elected as SCA President. The school received a certificate and will be retaining the flag from last month.

Chilhowie High School had the highest attendance percentage in the high school category for the month of April. Mike Sturgill, Principal of Chilhowie High School, introduced Sherry Hale and Dr. Kathy Johnson, teachers at Chilhowie High School, and thanked them for their years of service to Smyth County Schools. They will both be retiring at the end of this school year. The school received a certificate and will be retaining the flag from last month.

Sugar Grove Elementary School was the winner of the Most Improved Attendance competition for the month of April. Amy Wheeler, Principal of Sugar Grove Elementary School, introduced Tyler Compton, a fifth grader, for being an outstanding student at Sugar Grove Elementary School. The school received a certificate and the flag to display at the school.

Rick Blevins, Assistant Principal of Marion Senior High School, introduced Brandon Guffey, the band director at Marion Senior High School, who introduced Brooklyn Martin, a twelfth grader and member of the band, and Raven Moore, a twelfth grader and member of the winter guard and color guard. Mr. Guffey shared some of this year’s accomplishments for both the band and winter guard. Courtney Rhodes, a twelfth grader at Marion Senior High School, qualified to audition for all-state band. Mr. Blevins introduced Darren Goad, the chorus teacher at Marion Senior High School, who introduced Zana West, McKensey Richardson, and Katelyn Richardson, twelfth graders and members of the choir at Marion Senior High School. Mr. Goad shared some of this year’s accomplishments of the choir.

Songia Widener, Principal of the Smyth Career & Technology Center, introduced Andy Hunt, electricity instructor at the Smyth Career & Technology Center. She also introduced Austyn Harmon, a twelfth grader at Northwood High School and a student in the electricity program at the Smyth Career & Technology Center. Austyn placed first at the state level in electronics and will go on to compete in the national competition. Matt Hutton, a tenth grader at Northwood High School and student at the Smyth Career & Technology Center placed second at the state level. Josh Scheiwe, a twelfth grader at Marion Senior High School, placed third in the state competition for Telecommunications Cabling.

Dr. Robinson introduced Jerad Ward, teacher at Northwood High School, for being selected as the Smyth County Teacher of the Year.

Dr. Robinson shared information regarding the recent VSBA Art Contest regional winners. Smyth County Schools placed second in the elementary school category, placed first in the middle school category, and placed first in the high school category.

PUBLIC COMMENT

No public signed up for comments.

SUPERINTENDENT’S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of April, fiscal year 2016.

Dr. Robinson shared information about Rich Valley Elementary School and Marion Elementary School being honored at the state level as Distinguished Title I Schools. Both schools will also receive a grant for the 2016-2017 school year.

Dr. Robinson shared details regarding a Virginia Department of Education revenue mistake.

Dr. Robinson shared that the Smyth County Board of Supervisors would be holding a Public Hearing on the Smyth County School Board Budget on Tuesday, May 10, 2016 at 6:00 P.M.

Dr. Robinson shared that Youth Government Day would be on Monday, May 16, 2016 starting at 9:00 A.M., at the Lincoln Theater.

Dr. Robinson shared information on planning for a 1 to 1 initiative at all high schools and computer science classes.

Dr. Robinson provided an update on the Summer Feeding Program and the 3-6-5 End Childhood Hunger Initiative.

Dr. Robinson provided an update on facilities.

DISCUSSION TOPICS

No topics were listed for discussion.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

None of the board members had any questions or comments.

ACTION ITEMS—(MOTION REQUIRED)

The Board considered approving a student trip to Montreal and Quebec using EF Tours in the summer of 2017 sponsored by Claudine Pierson, French teacher at Northwood High School and Northwood Middle School. The trip would be for Northwood High School students. Students from Chilhowie High School and Marion Senior High School would also be invited to attend. On motion by Mr. Veselik, seconded by Mrs. Williams, by 5-0 vote, the trip was approved.

The Board considered approving Policy IZE Graduation Honors (fifth reading, revision). On motion by Dr. Grinstead, seconded by Mr. Veselik, by 4-1 vote, the policy was approved.

The Board considered approving Policy IZEA Weighted Grade System and Use of GPA (fifth reading, revision). On motion by Dr. Grinstead, seconded by Mr. Veselik, by 5-0 vote, the policy was approved.

The Board considered approving Policy IZEB Weighted Course Policy: Governor’s Schools (fifth reading, revision). On motion by Mr. Veselik, seconded by Dr. Grinstead, by 5-0 vote, the policy was approved.

The Board considered deleting the following policies:

On motion by Mr. Veselik, seconded by Mrs. Williams, by 5-0 vote, the policies were deleted.

The Board considered approving a bid for an E-rate Ethernet cabling contract. On motion by Mr. Veselik, seconded by Dr. Grinstead, by 5-0 vote, the bid from TaylorEd at a cost of $172.00 each for up to 400 network drops was approved.

The Board considered approving a bid for activity fund auditing services. On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the low bid in the amount of $8,750.00 from Hicok, Fern & Company CPAs was approved.

The Board considered approving the 2016-2017 Perkins Grant Application. On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the application was approved.

The Board considered the purchase of a new school bus from the state contract list. On motion by Dr. Grinstead, seconded by Mr. Veselik, by 5-0 vote, the purchase of a new bus from Kingmor Supply, Inc. in the amount of $78,108.00 was approved contingent upon funds being available.

The Board considered entering into a contract with HVAC, Inc. as the contractor for the Northwood High School’s HVAC project at a cost of $1,700,000.00 contingent upon funding by the Smyth County Board of Supervisors. On motion by Mr. Veselik, seconded by Mr. Williams, by 5-0 vote, this was approved.

The Board considered approving the renewal of Worker’s Compensation and Property/Casualty Insurance for the 2016-2017 school year with VACORP. One modification is to change to the Economy Plan for student accident insurance. On motion by Mr. Veselik, seconded by Mrs. Williams, by 5-0 vote, this was approved.

The Board considered approving a called school board meeting for Tuesday, May 31, 2016 at 6:00 P.M. A Retirement Reception would be held prior to the meeting beginning at 5:00 P.M. On motion by Dr. Grinstead, seconded by Mr. Veselik, by 5-0 vote, this was approved.

CLOSED SESSION ITEMS—(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the following retirements:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the following resignations:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board transferred the following:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the following new hires as recommended by the superintendent:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the following coaching/extracurricular hires:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the nonrenewal recommendation of the superintendent for Case # 2016-01.

ADJOURN

On motion by Mr. Veselik, seconded by Mrs. Williams, by 5-0 vote, the meeting was adjourned.