Minutes of the May 10th, 2004 meeting of the Smyth County School Board, as approved by the School Board at its June 14th, 2004 meeting

Marion, Virginia
May 10, 2004

The Smyth County School Board met today with the following members present: Jesse Choate, Laura Hall, Roger Nipper, Charles Doane, Jerry Catron, and Kimberly Clark.

On motion by Mrs. Hall, seconded by Mr. Nipper, minutes of the last meeting were approved as presented.

The agenda was approved on motion by Mrs. Clark, seconded by Mrs. Hall, after adding 14.b. Receive janitorial bids for the 2004-2005 school year.

Karen Chamberlain, President of the Smyth County Education Association, informed the board that May was the month for election of new officers to the Smyth County Education Association.

Mike Sturgill, Principal of Chilhowie Elementary School, introduced Kamiah Davenport, a fifth grader, and Sierra Davenport, a third grader, for having perfect attendance. The school received a certificate and will retain the flag from last month. They had the highest attendance percentage in the elementary school category for the month of April. Mr. Sturgill informed the board that Amy Robertson, teacher at Chilhowie Elementary School, was selected as the local Wal-Mart Teacher of the Year.

Sue Tilson, Principal of Chilhowie Middle School, introduced Aaron Lundy, an eighth grader, for having perfect attendance. Chilhowie Middle School had the highest attendance percentage in the middle school category. The school received a certificate and a flag to fly at the school.

Northwood High School had the highest attendance percentage in the high school category. Dr. Matthew Haas, principal, introduced Katie Smith, a twelfth grader, for having good attendance. The school received a certificate and will retain the flag from last month. Dr. Haas introduced Northwood High School's FBLA members and sponsors and recognized them for their performance at State Competition in Reston, Virginia, in April. He also introduced members of the Envirothon Team and their performance at Region IV Soil and Water Conservation District Competition in Galax in April. Their sponsor is Mr. Toby Haynes.

Atkins Elementary School had the most improved attendance percentage for the month of April. Wayne Trivette, principal, introduced Ethan Atwell, a fifth grader, for having perfect attendance. The school received a certificate and a flag to fly at the school.

Laura Hall recognized the four VSBA art winners from Smyth County. They are Justin Dennision, last year's first place winner, Hannah Croy, David Barrett, third place winner in the VSBA Contest, and Ryan Boone.

Brenda Boone, Principal of Saltville Elementary School, introduced team members of the Saltville Elementary School's Destination Imagination Team. The team was Virginia State Champions and will be competing in global competition May 26, 2004, in Knoxville.

Ed Worley, Principal of Smyth Career and Technology Center, introduced and recognized Lora Lomans, HOSA (Health Occupation Students of America) President and Donna Blevins, Region VII Vice President, VA HOSA, for all their achievements.

Kyle Rhodes, Principal of Marion Middle School, introduced members of "On Cue" for their 4th place finish in Richmond this weekend in the State Destination Imagination Competition. Also present was their sponsor Mrs. Sheila Glenn.

Ed Worley, Director of Vocational Education, gave a report to the board on Career and Technology Education and the need to establish a foundation. On motion by Mr. Catron, seconded by Mrs. Clark, the board voted for a study to be made on the foundation and to be brought back to the next board meeting for consideration.

The board heard a report from Nichole Reidy with Sun Trust on the financial status and management of trust fund assets related to our Retirement Bridge Plan.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted to approve a field trip for two 4th grade classrooms at Marion Intermediate School to attend a play at Wohlfart Haus in Wytheville on Friday, May 28, 2004.

On motion by Mrs. Hall, seconded by Mr. Catron, the board voted to approve a field trip for the yearbook staff at Marion Senior High School to visit Six Flags Over Georgia on Saturday, May 22, 2004.

On motion by Mrs. Hall, seconded by Mr. Catron, the board voted to approve a field trip for Marion Middle School and Marion Senior High School choir members to visit Carowinds on Saturday, June 5, 2004.

On motion by Mrs. Hall, seconded by Mr. Catron, the board voted to approve a bus request from the Chilhowie Girl Scout Troup #343 to travel to Ripley's Aquarium and Dixie Stampede, Saturday, July 10, 2004.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted to approve a bus request for the 4-H Clubs to travel to Dollywood on Tuesday, June 22, 2004. On motion by Mr. Catron, seconded by Mr. Nipper, the board voted to approve a request for half the funding for sending a Destination Imagination team from Saltville Elementary School to Global Competition in Knoxville. The cost of half will amount to $1,830.00.

The board heard a report from Gary Collins, Director of Special Education, on the provision of OT and PT services for the 2004-2005 school year.

Ron Bostic with Bostic, Tucker, and Company, P.C., reviewed with the board an audit report as of April 30, 2004, on the status of the 2003-2004 school board budget.

Mr. Sullivan reviewed revenue, expenditures, and cash flow figures through the month of April 2004.

On motion by Mrs. Clark, seconded by Mrs. Hall, the April payroll, paid April 30, 2004, checks #43153-43344, was approved.

On motion by Mrs. Hall, seconded by Mr. Catron, current invoices in the amount of $512,671.73 from the County School Operating Fund were ordered paid, the same to be listed in the warrant register.

On motion by Mrs. Hall, seconded by Mr. Catron, current invoices for utility payments made prior to the May 10, 2004, board meeting in the amount of $46,867.24 from the County School Operating Fund were approved, the same to be listed in the April warrant register.

The board heard a feasibility study on air conditioning and supplemental heating system for Chilhowie Elementary School from Sam Musick, Maintenance Supervisor.

On motion by Mrs. Hall, seconded by Mr. Catron, the board voted to award ZEP the contract for janitorial supplies.

Pursuant to 2.1-344(A) of the Virginia Freedom of Information Act, on motion by Mrs. Hall, seconded by Mr. Doane, the board voted unanimously to convene a closed meeting for the purpose of discussing the following specific matters: personnel issues as authorized by 2.1-344(A)(1) of the Code of Virginia.

On motion by Mrs. Hall, seconded by Mrs. Clark, the board returned to the open meeting.

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act:

WHEREAS, 2.1-344(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia law;

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE:

Yes: 6 No: 0

Mr. Grinstead was absent.

On motion by Mrs. Hall, seconded by Mr. Catron, the board voted to hire David S. Burns as an English teacher at Northwood High School; Tammy N. Duncan as a math teacher at Marion Senior High School; and Kathy Johnson-Lowdermilk as a math teacher at Chilhowie High School as recommended by the superintendent.

On motion by Mrs. Hall, seconded by Mr. Catron, the board voted to accept the following resignations: Emma L. Brabson, Secondary Supervisor at the Smyth County School Board; James R. Pettus, Administrative Dean at the Smyth Career and Technology Center; Lori E. Holmes, Sixth Grade Teacher at Chilhowie Middle School; Tiffany Hurt, English Teacher at Marion Senior High School; Ann L. Schultz, Special Education Teacher at Northwood Middle School; and Conley Millard Williams, Bus Driver for Marion Intermediate School.

On motion by Mr. Catron, seconded by Mrs. Clark, the meeting was then adjourned.