Minutes of the May 10, 2010 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairperson Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Coulthard, seconded by Mrs. Williams, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, student disciplinary matters as authorized by § 2.2-3711(A)(2) of the Code of Virginia, and discussion of the acquisition of real property for a public purpose as authorized by § 2.2-3711(A)(3) of the Code of Virginia.

On motion by Mr. Coulthard, seconded by Ms. Sneed, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

The agenda was removed from the consent agenda and amended as follows: move item IX. I. Consider action on closed session items to item IX. J.; move item IX. J. Adjourn to item IX. K.; and make item IX. I. Consider approving memo to the Town of Marion concerning the possibility of changing the traffic pattern as part of the Marion Primary renovation.

CONSENT AGENDA

On motion by Mr. Coulthard, seconded by Mrs. Williams, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Dr. Robinson welcomed students from the three high schools that were participating in Youth Government Day.

Chilhowie Elementary School had the highest attendance percentage in the elementary category for the month of April. Sanders Henderson, Assistant Principal of Chilhowie Elementary School, introduced Regan McCloskey, a fifth grader, for having perfect attendance. They received a certificate and the flag to display at the school.

Northwood Middle School had the highest attendance percentage in the middle school category for the month of April. NiCole Holmes, a teacher at Northwood Middle School, introduced Christopher Roberts, a seventh grader, and Autumn Jade Spence, a sixth grader, for having perfect attendance. They received a certificate and will be retaining the flag from last month.

Chilhowie High School had the highest attendance percentage in the high school category for the month of April. Sam Blevins, Assistant Principal of Chilhowie High School, introduced Amanda Blevins, a twelfth grader, for having perfect attendance. They received a certificate and will be retaining the flag from last month.

Saltville Elementary School had the most improved attendance percentage for the month of April. Brenda Boone, Principal of Saltville Elementary School, introduced Matthew Keith, a fifth grader, for having perfect attendance. They received a certificate and the flag to display at the school.

Mrs. Boone also introduced Jacob Robinson, Matthew Keith, and Noah Trivitt, students who recently competed in archery tournaments. Mrs. Boone shared the accomplishments of the students and introduced Penny Jones who is their teacher and archery coach.

Dr. Robinson shared that Steve Wright, a teacher at Marion Senior High School, had received a $2,000.00 HEAL Appalachia Community Grant. The grant will be used to create a physical fitness program for students which will be held before school.

Dr. Robinson shared that eight students placed in the top ten in the state in the Virginia SkillsUSA Competition. Two students finished second in the state.

PUBLIC COMMENT

James Box, a bus driver for the Marion area, expressed his concerns about his extra runs to the Smyth Career & Technology Center. He would like for the Board to consider extra compensation for these runs.

SUPERINTENDENT'S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of April 2010, fiscal year 2009-2010.

Dr. Robinson discussed the implementation process of BoardDocs. The Board received training prior to the board meeting.

DISCUSSION TOPICS

Dr. Robinson shared information regarding the call for submission of proposed changes or additions to VSBA Legislative positions.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Ms. Sneed and Mr. Choate thanked students participating in Youth Government Day for attending the school board meeting.

Mr. Ryan asked Youth Government Day students for their opinion about SCA officers from the different schools attending future board meetings.

Dr. Robinson shared information about the Public Hearing to be held regarding the school board budget. The hearing is scheduled by the Smyth County Board of Supervisors for Thursday, May 13, 2010 at 7:30 P.M.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policy (second reading):

The Board considered the following policies for approval (second reading):

On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, the policies were approved.

The Board considered policy additions and/or changes for the following (first reading):

The Board considered deleting the following policies:

On motion by Mr. Coulthard, seconded by Mrs. Williams, by 7-0 vote, the policies were deleted.

The Board considered continued participation during the 2010-2011 school year in the following programs:

On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, these were approved.

The Board considered a year-end-close-out meeting on Monday, June 28, 2010 at 6:00 P.M. following a 5:00 P.M. retirement reception. On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered approving the Smyth County Special Education Annual Plan and Report for 2010-2011. On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered transferring $298,954.00 from category 61000: Instruction to category 65000: Food Service. On motion by Mr. Coulthard, seconded by Ms. Sneed, by 7-0 vote, this was approved.

The Board considered approving the 2010-2016 Smyth County Technology Plan. On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered bids on telecommunications services. On motion by Mr. Coulthard, seconded by Mr. Catron, by 7-0 vote, the lowest bid from Hungate Business Services was approved.

The Board considered approving a memo to the Town of Marion concerning the possibility of changing the traffic pattern as part of the Marion Primary renovation. On motion by Mr. Catron, seconded by Mrs. Williams, by 7-0 vote, this was approved.

CLOSED SESSION ITEMS—(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the following retirements:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the resignation of Kari Tibbs-Roberts as instructional aide/bus driver at Marion Intermediate School.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the following transfers:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the superintendent's recommendation for student disciplinary Case #2010-01 and student disciplinary Case #2010-02.

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board extended Dr. Robinson's contract as currently written through June 30, 2014.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, the meeting was adjourned.