May 12, 2014 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, discussion or consideration of admission or disciplinary matters or any other matters that would involve the disclosure of information contained in a scholastic record concerning any student of any Virginia public institution of higher education or any state school system as authorized by § 2.2-3711(A)(2) of the Code of Virginia, and student exemption from compulsory attendance by reason of bona fide religious training or belief as authorized by § 22.1-254(B)(1) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mr. Grinstead, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Mrs. Williams, seconded by Mr. Marion, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Rich Valley Elementary School had the highest attendance percentage in the elementary school category for the month of April. Tammy Hahn, principal of Rich Valley Elementary School, introduced Marcus Moore, a second grader, for having perfect attendance. The school received a certificate and will be retaining the flag from last month.

Chilhowie Middle School had the highest attendance percentage in the middle school category for the month of April. Michael Berry, a teacher at Chilhowie Middle School, introduced Hannah Greer, Hannah Thomas, Zac Cale, and Dylan Catron, seventh graders, for being players on the seventh grade undefeated basketball teams. The school received a certificate and will be retaining the flag from last month.

Chilhowie High School had the highest attendance percentage in the high school category for the month of April. Mike Sturgill, principal of Chilhowie High School, introduced Mark Halsey, girls' basketball coach for Chilhowie High School, who introduced Danielle Catron, a twelfth grader, Ckareekeea Branch, a twelfth grader, Gracelyn Tilson, an eleventh grader, Kensey Sabo, a tenth grader, Taylor Billings, an eleventh grader, and Leah Richards, an eleventh grader, for being players on the school's girls' basketball team. The girls' basketball team won the Group 1A State Championship. Also present were assistant coaches Andrea Overbay and Hillary Snodgrass. The school received a certificate and will be retaining the flag from last month.

Dr. Robinson shared that Coach Mark Halsey was named the State Coach of the Year in girls' 1A basketball.

Sugar Grove Combined School had the most improved attendance percentage for the month of April. Eric Pennington, a teacher at the school, introduced Matthew Shirey, a first grader, for having perfect attendance. The school received a certificate and will receive the flag to display at the school.

Dr. Robinson introduced Mark Merz, a teacher at Oak Point Elementary School, for being selected as the Smyth County Teacher of the Year.

Tim Duncan, principal of Northwood Middle School, introduced Toby Tyler Frye, an eighth grader, for being selected as a good citizen for the month of April at Northwood Middle School. The other good citizen for the month of April is Kierra Grertz, an eighth grader.

Songia Widener, principal of the Smyth Career & Technology Center, introduced Barry Glenn, CEO and Director of Jobs for Virginia Graduates. He presented Amber Williams, a twelfth grader at Chilhowie High School, with the Kenneth M. Smith $2,000.00 Scholarship Award. She is one of 21 students to receive this scholarship out of 101 students across the United States and the only one in Virginia to receive the scholarship. Also present were Connie Wyatt and Ron Cahill, SCTC Jobs for Virginia Graduates specialists, and Ella Frazier, nurse's aide instructor.

Songia Widener shared information about the district and state Skills USA winners which included:

Auto Technology: Instructor, Doug Haga
Luke Morris, an eleventh grader at Chilhowie High School, first place in district auto service and second place in state auto service; Tyler Dowell, a twelfth grader at Marion Senior High School, second place in district auto service, first place in state auto service, and first place in state auto service technical exam; and James Smith, an eleventh grader at Marion Senior High School, first place in district auto maintenance.
Electrical Technology: Instructor, Andy Hunt
Dakota Dewilde, an eleventh grader at Northwood High School, first place in district residential wiring; and Trevor Caywood, a twelfth grader at Marion Senior High School, first place in district job interview.
Precision Machining: Instructor, Greg Blackburn
Nathaniel Mitchell, an eleventh grader at Northwood High School, third place in district precision machine and first place in state machine technology CNC machine.
Culinary Arts: Instructor, Kelley Crewey
Christina Welch, a twelfth grader at Marion Senior High School, first place in district food and beverage service, first place in district occupational display, and third place in state occupational display; Markia Holmes, an eleventh grader at Marion Senior High School, second place in district food and beverage service, first place in district occupational display, and third place in state occupational display; and Katerina Ritter, an eleventh grader at Marion Senior High School, third place in district food and beverage service, first place in district occupational display, and third place in state occupational display; and Katlinn Walker, a twelfth grader at Marion Senior High School, third place in district food preparation.
Cosmetology: Instructor, Tisha Briggs
Megan Carrico, a twelfth grader at Chilhowie High School, first place in district nail tech; Ruthie Hayden placed first in district post-secondary nail tech and first place in state post-secondary nail tech; Ashlynn Starkey, an eleventh grader at Marion Senior High School, second place in district nail tech; Christina Kirkland placed first in district essay, first in state essay, and first in cosmetology technical exam; and Tawney Wynegar placed first in promotional flyer.

Songia Widener shared that the Skills USA and HOSA clubs raised $1,600.00 for "Pink Day". This money helps families with a family member going through some type of cancer treatment.

Dr. Robinson shared that Northwood High Schools' Destination Imagination Team had won the Virginia State championship and would be going to Knoxville for competition.

Dr. Robinson shared that Northwood High School was awarded a bronze metal in the best high schools issue of U.S. News and World Report.

PUBLIC COMMENT

Sarah Combs, a resident of the Sugar Grove community, presented Chairman Choate with a notarized petition containing 971 signatures in opposition of closing Sugar Grove Combined School.

SUPERINTENDENT'S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of April 2014, fiscal year 2014.

Dr. Robinson provided an update on facilities and construction.

Dr. Robinson shared information about the Smyth County Educational Foundation Third Annual Golf Tournament to be held on Friday, June 13, 2014 at the Holston Hills Community Golf Course.

Dr. Robinson shared graduation and baccalaureate dates, times, and locations for 2013-2014.

DISCUSSION TOPICS

No topics were listed for discussion.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Veselik thanked the residents of the Sugar Grove community for attending the public hearing regarding Sugar Grove Combined School, and he assured them that every possibility for cutting the budget would be considered before the Board made a final decision.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policies for approval (second reading):

On motion by Mrs. Williams, seconded by Mr. Grinstead, by 7-0 vote, the policies were approved.

The Board considered the following policy additions and/or changes (first reading):

The Board considered joining the state motor fuel program. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered approving the 2014-2015 Perkins Grant Application. On motion by Mrs. Williams, seconded by Mr. Buchanan, by 7-0 vote, this grant was approved.

The Board considered changes to the middle school wrestling program for the 2014-2015 school year. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, this was approved.

The Board considered approving a bid for replacement of the auditorium roof at Northwood Middle School. On motion by Mr. Buchanan, seconded by Mr. Marion, by 7-0 vote, the lowest bid in the amount of $59,378.00 from Abingdon Roofing, Abingdon, Virginia, was approved.

The Board considered approving the twelve month employee calendar. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the calendar was approved.

The Board considered changes to the "behind the wheel" portion of driver education. On motion by Mr. Buchanan, seconded by Mr. Marion, by 7-0 vote, the changes were approved.

The Board considered using one provider to be paid with School Board funds to provide bus driver physicals beginning in July 2014 (first reading).

The Board considered a called school board meeting for Thursday, May 22, 2014 at 4:00 P.M. On motion by Mr. Buchanan, seconded by Mr. Veselik, this was approved.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following retirements:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board accepted the following resignations:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following new hires as recommended by the superintendent:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the superintendent's recommendation for religious exemption from compulsory school attendance for Case # 2014-02 and Case # 2014-03.

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, the meeting was adjourned.