May 13, 2013 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Bill Veselik, Susan Williams, Susan Sneed, Dick Ryan, and Jerry Catron. Mac Buchanan was absent.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Ms. Sneed, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and student disciplinary matters as authorized by § 2.2-3711(A)(2) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

Ms. Sneed had to leave after closed session ended, and she arrived back at 6:22 P.M.

CONSENT AGENDA

On motion by Mrs. Williams, seconded by Mr. Catron, by 5-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Marion Intermediate School had the highest attendance percentage in the elementary school category for the month of April. Gary Foulke, Principal of Marion Intermediate School, introduced Maseyn Johnson, a fifth grader, for having perfect attendance. The school received a certificate and the flag to display at the school.

Chilhowie Middle School had the highest attendance percentage in the middle school category for the month of April. Sam Blevins, Principal of Chilhowie Middle School, introduced Isaiah Hutton, a seventh grader, and Abbey Fullen, an eighth grader, for being members of Chilhowie Middle School’s Drama team. The team received an excellent rating at the state competition for their school play. The school received a certificate and will be retaining the flag from last month.

Chilhowie High School had the highest attendance percentage in the high school category for the month of April. Jeff Smarr, Assistant Principal of Chilhowie High School, introduced Chenoa Brooke Shelton, a twelfth grader, for having good attendance. She shared some of her plans for this summer and her college plans for next year. The school received a certificate and will be retaining the flag from last month.

Jeff Smarr shared that the Smyth County Chamber of Commerce had sponsored a Spring Clean-Up Week 2013. He introduced Aaron Webb, an eleventh grader and organizer of the project, who told about all the students that participated in making the project a success. The school received a plaque from the chamber for their participation.

Jeff Smarr introduced Nina Rizzo, art teacher at Chilhowie High School, who introduced Vall Dino, a ninth grader, who was chosen to represent Smyth County in the VSBA Southwest Regional Art Competition. His art work won first place in the high school division, and will be framed and join 26 other winning selections in being displayed on a rotating basis for one year in the VSBA offices in Charlottesville and Richmond office of the State Superintendent of Public Instruction.

Chilhowie Elementary School had the most improved attendance percentage for the month of April. Sanders Henderson, Principal of Chilhowie Elementary School, introduced Nikki Jackson, a fifth grader, for placing third in the elementary division of the VSBA Southwest Regional Art Competition. She shared her art work entitled My Pretty Pansies with the Board. Also present was Mary Beth Graham, the Chilhowie Elementary School art teacher. The school received a certificate and the flag to display at the school.

Tim Duncan, Principal of Northwood Middle School, recognized Rihanna Goff, Chandra Goff, Madison Patrick, and Danielle Ward, seventh graders, for being selected as good citizens for the month of April at Northwood Middle School.

Dr. Robinson shared that U. S. News & World Report magazine recognized Northwood High School with a Bronze Award for academic achievement.

Stan Dunham, Principal of Northwood High School, introduced Luke Poe, Katie Ortiz, and Emily Cassell, twelfth graders, representing Northwood High School in Youth Government Day. He also shared some of the many accomplishments of Emily Cassell during her years as a student at Northwood High School. Emily was recently selected as the regional DAR Good Citizen winner.

Mr. Dunham recognized Chaz Jones, a twelfth grader, for being honored by the Virginia High School League and the All State Foundation with a $1,500.00 scholarship as the VHSL Group A Male Athletic of the Year.

Dr. Robinson welcomed students from the three high schools that were participating in Youth Government Day.

Dr. Robinson announced the Teachers of the Year for the 2013-2014 school year and the school they represent. Tina Cook, technology teacher at Chilhowie Middle School, is the Smyth County Teacher of the Year.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT’S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of April 2013, fiscal year 2013.

Mr. Ryan congratulated Dr. Cassell on his new position as Superintendent of Waynesboro Public Schools.

Dr. Robinson shared that the Smyth County Educational Foundation 2nd Annual Golf Tournament would be Friday, June 7, 2013 at the Holston Hills Community Golf Course.

Dr. Robinson shared Wytheville Community College’s Articulation Agreements for Pathways for General Education Certificate and General Studies AAS Degree.

The Board considered entering a health insurance consulting agreement with the Kennion Group as presented by Dr. Robinson.

Dr. Cassell provided an update on facilities.

Allen Asbury, Project Manager, provided an update on the renovation project at Marion Elementary School and the construction of Oak Point Elementary School.

DISCUSSION TOPICS

No topics were listed for discussion.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Ms. Sneed inquired about teachers being allowed some flexibility in completing their two work days at the end of school. Dr. Robinson shared that principals are allowing for flexible workdays.

ACTION ITEMS–(MOTION REQUIRED)

Sam Blevins, Principal of Chilhowie Middle School, provided an update on Chilhowie Middle School’s modified block schedule for eighth grade. The Board considered approving this type of schedule that would also be allowable for eighth grades in other middle schools in the division. On motion by Mr. Catron, seconded by Ms. Sneed, by 6-0 vote, the Board approved the schedule for Chilhowie Middle School and to encourage the other middle schools to look at their experience.

The Board considered approving a modified block schedule for Marion Senior High School to begin with the 2013-2014 school year. On motion by Mr. Catron, seconded by Mr. Veselik, by 6-0 vote, this was approved.

The Board considered the following policy additions and/or changes (first reading):

The Board considered the following policies for approval (second reading):

On motion by Mr. Catron, seconded by Ms. Sneed, by 6-0 vote, the policies were approved.

The Board considered approving a Smyth County School Board job description for teachers (first reading).

The Board considered approving a revision to the 504 Policies and Procedures Handbook. On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, this was approved.

The Board considered approving a bid for milk products and delivery. On motion by Mr. Catron, seconded by Mr. Veselik, by 6-0 vote, the bid from Mayfield Dairy Farms, Athens, Tennessee was approved.

The Board considered approving a bid for handicap accessible bleachers at Northwood High School's football stadium. Since no bids were received, J. H. Pence Company was contacted because they had the low bid for Chilhowie High School’s bleacher renovation. On motion by Mr. Catron, seconded by Mr. Veselik, by 6-0 vote, the quote from J. H. Pence Company in the amount of $52,700.00 was approved.

The Board considered approving a bid for ADA renovations at Marion Senior High School. On motion by Ms. Sneed, seconded by Mr. Veselik, by 6-0 vote, the primary bid and alternate bid from Branson Construction, Inc. in the amount of $25,000.00 was approved.

The Board considered approving a proposal for exterior brick repairs for the Northwood High School old gym area and the front entrance. On motion by Mr. Catron, seconded by Mr. Veselik, by 6-0 vote, the bid from Mountain Masonry in the amount of $52,500.00 for the gym was approved and the bid for $53,000.00 for the front entrance was approved.

The Board considered approving the 2013-2014 Academic Year Calendar. On motion by Mr. Veselik, seconded by Mr. Catron, by 6-0 vote, the calendar was approved with the addition of dismissing school two hours early on the day that spring break one begins.

The Board considered approving Property and Casualty and Workers Compensation Insurance Renewal. On motion by Ms. Sneed, seconded by Mr. Ryan, by 6-0 vote, VACORP was approved as recommended by the insurance committee.

The Board considered approving new bus routes for Atkins Elementary School, Marion Elementary School, Marion Middle School, Marion Senior High School, and Oak Point Elementary School as presented by Damon Mazoff, Director of Support Services. On motion by Ms. Sneed, seconded by Mrs. Williams, by 6-0 vote, the routes were approved.

The Board considered approving a Certificate of Plat for emergency egress road, and final easement (Richardson property). On motion by Mr. Catron, seconded by Ms. Sneed, by 6-0 vote, this was approved in addition to allowing Dr. Robinson and Mr. Choate the ability to work out the final details.

The Board considered approving a called school board meeting for Tuesday, May 28, 2013 at 5:00 P.M. On motion by Mr. Veselik, seconded by Ms. Sneed, by 6-0 vote, this was approved.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mrs. Williams, by 6-0 vote, the Board approved the following retirements:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the following resignations:

On motion by Ms. Sneed, seconded by Mr. Veselik, by 6-0 vote, the Board transferred the following:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the following:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the Smyth County school nurse assignments as presented.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Veselik, by 6-0 vote, the meeting was adjourned.