Minutes of the May 14, 2007 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 p.m., in the gym at Atkins Elementary School, 5903 Lee Highway, Atkins, Virginia.

CALL TO ORDER

Chairperson Hall called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mrs. Clark, seconded by Ms. Sneed, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia. The board members moved to the library at the school to continue the closed meeting.

On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, closed session ended. The board returned to the regular meeting in the gym.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Ms. Sneed, seconded by Mrs. Clark, by 7-0 vote, the following was approved.

INFORMATIONAL REPORTS

No informational reports were included for May.

PRESENTATIONS/RECOGNITIONS

Rick Blevins, Director of Human Resources and Auxiliary Services, introduced participants of the 39th Youth Government Day, and they participated in the board meeting.

Atkins Elementary School had the highest attendance percentage in the elementary category for the month of April. Patty Warren, Principal of Atkins Elementary School, introduced Logan Ashlin, a third grader, for having perfect attendance for the past two years. He has also been recognized by the American Red Cross in their poster contest for his artwork for the past two years. They received a certificate and the flag to fly at the school.

Marion Middle School had the highest attendance percentage in the middle school category for the month of April. Kyle Rhodes, Principal of Marion Middle School, introduced Morgan Ellis, an eighth grader, for having perfect attendance. They received a certificate and the flag to fly at the school.

Chilhowie High School had the highest attendance percentage in the high school category for the month of April. Mike Sturgill, Principal of Chilhowie High School, introduced Jarred O'Dell, Sarah Coalson, and Erin Whitely, twelfth graders, as participants of Youth Government Day. The school received a certificate and will be retaining the flag from last month.

Marion Primary School was the winner of the Most Improved Attendance category for the month of April. Ann Cunningham, Principal of Marion Primary School, introduced Kaylena Crowell, Anna Powers, and Hannah Reedy, first graders, for having perfect attendance. They received a certificate and the flag to fly at the school.

Brenda Boone introduced Victoria Pickle, a first grader, for being the Smyth County 2007 VSBA Art Contest Winner at the elementary school level. She was presented a certificate along with her winning artwork.

Mike Davidson, Principal of Chilhowie Middle School, introduced Richard Bryan Vance, a sixth grader, for being the Smyth County 2007 VSBA Art Contest Winner at the middle school level. He was presented a certificate and a ribbon along with his winning artwork. He also placed second in the region. Mr. Davidson also acknowledged Nina Rizzo, the art teacher, for her hard work and dedication. He told the board that the Black Rooster Gallery on Main Street in Marion is displaying artwork from Chilhowie Middle School.

Mike Sturgill, Principal of Chilhowie High School, introduced R.J. Hankins, an eleventh grader, for being the Smyth County 2007 VSBA Art Contest Winner at the high school level. He was presented a certificate along with his winning artwork.

Brenda Boone, Principal of Saltville Elementary School, shared with the board part of Cody Davidson's essay. He is a fifth grader at Saltville Elementary School and the American Red Cross Grand Prize Essay Contest Winner from Saltville Elementary School.

PUBLIC COMMENT

Betty Webb, President of the Smyth County Education Association, introduced Linda Kelly, teacher at Marion Senior High School. She will be the president of the SCEA for 2007-2008.

SUPERINTENDENT'S REPORT

Elizabeth Ballard, Business Decision Support Analyst, reviewed revenue, expenditures, and cash flow figures for the month of April, 2007, fiscal year 2006-2007.

Jeff Henninger, Development Officer, William King Regional Arts Center, provided a brief overview of the program and talked about Smyth County's participation in the program.

Mary Ruth Musick, Director of Education, William King Regional Arts Center, spoke on the VanGogh Outreach Program.

Ann Cunningham, Principal of Marion Primary School, provided information concerning "looping" of teachers at Marion Primary School to be implemented next year. The "looping" plan is to have one teacher spend two consecutive years with the same group of students. Parents may opt their child out of the "looping" project.

Rick Blevins, Director of Human Resources and Auxiliary Services, reported on the recent federal program monitoring review of breakfast and lunch programs.

Dr. Robinson reported on the average daily membership. As of April 30, 2007, the total ADM was at 4,937.83.

DISCUSSION TOPICS

No topics were listed for discussion.

QUESTIONS FROM BOARD MEMBERS

Roger Nipper inquired about the progress of having the Chilhowie track resurfaced. Sam Musick, Director of Maintenance and Transportation, reported that this would be accomplished in the 2007-2008 school year.

Jerry Catron asked about the status of upgrading stage lighting at Northwood High School. Dr. Robinson told the board that he was researching this as a possible project in the future for all three high schools.

Roger Nipper asked for an update on information about the formation of ROTC Cadet Programs at the three high schools that was discussed at an earlier meeting. Dr. Robinson told the board that several contacts had been made, and he was considering this for the 2008-2009 budget year.

ACTION ITEMS - MOTION REQUIRED

The board considered a Twelve Month Employees Holidays Calendar for the 2007-2008 school year. On motion by Mr. Choate, seconded by Ms. Sneed, by 7-0 vote, the calendar was approved.

The board considered CAN-Engineering, Inc.'s proposal for design work on the Rich Valley Elementary School's HVAC project. On motion by Mr. Nipper, seconded by Mr. Choate, by 7-0 vote, the proposal was approved.

The board considered a request for financial help in sending two Destination Imagination teams to Global Competition in Knoxville, Tennessee, on May 23-27, 2007. The two Smyth County Schools' teams are from Marion Senior High School and Northwood Middle School. On motion by Mr. Catron, seconded by Mr. Nipper, by 7-0 vote, the board will cover one-half the cost.

The board considered bids for cafeteria tables for Marion Senior High School as presented by Rick Blevins. On motion by Mrs. Clark, seconded by Ms. Sneed, by 7-0 vote, the board accepted the bid from Delta Graphic, Inc., Chester, Virginia, in the amount of $22,792.00.

The board considered bids for two (2) driver's education cars as presented by Sam Musick. On motion by Mr. Doane, seconded by Mrs. Clark, by 7-0 vote, the board accepted the bid from Marion Chevrolet for two (2) 2007 Chevrolet Malibu LS Sedans in the amount of $13,405.00 each.

The board considered a bid from Marion Roofing & General Contracting, Inc. for a roof replacement to cover the cafeteria and kitchen at Rich Valley Elementary School. On motion by Mrs. Clark, seconded by Mr. Nipper, by 7-0 vote, the board accepted the bid in the amount of $44,550.00.

The board considered a bid from W-L Construction and Paving, Inc. for paving in front of Marion Intermediate School and Marion Senior High School and road repairs on the road in front of bus garage. On motion by Mr. Choate, seconded by Mrs. Clark, by 7-0 vote, the board accepted the bid in the amount of $22,925.00.

The board considered bids on property and liability insurance. Mr. Doane reported on the Insurance Committee's meeting held prior to the board meeting. The Insurance Committee's recommendation was to stay with VACO for insurance coverage for 2007-2008. On motion by Mr. Doane, seconded by Mr. Catron, by 7-0 vote, the board accepted the bid from VACO in the amount of $259,574.00.

The board considered bids on janitorial supplies as presented by Sam Musick. On motion by Mr. Doane, seconded by Mr. Catron, by 7-0 vote, the board accepted the bid from Kel-San for janitorial supplies and the bid for wax, restorer, and stripper from Zep.

The board considered bids on HVAC repair/replacements for the Smyth Career & Technology Center. On motion by Mr. Doane, seconded by Mr. Choate, by 7-0 vote, the board accepted the bid from R & M Heating and Cooling, Inc., Marion, Virginia, in the amount of $22,950.00.

The board considered bids for a new lawn mower for the maintenance department. On motion by Mrs. Clark, seconded by Mr. Catron, by 7-0 vote, the board accepted the bid from Skyview Equipment Co., Inc., Marion, Virginia, in the amount of $16,250.00 for a Kubota lawn mower.

The board considered line item transfers for the transportation and maintenance categories of the budget. On motion by Mrs. Clark, seconded by Mr. Choate, by 7-0 vote, the board approved the transfers to the budget.

The board considered policy 5.6 Bloodborne Pathogens. This was the first reading and will be considered again at the next board meeting.

The board considered policy 7.44 Acceptable Use Policy. This was the first reading and will be considered again at the next board meeting.

The board considered adopting a resolution supporting draft legislation proposed in Congress and supported by NSBA. On motion by Mrs. Clark, seconded by Mr. Choate, by 7-0 vote, the board adopted the resolution.

On motion by Mrs. Clark, seconded by Ms. Sneed, by 7-0 vote, the board amended the agenda to include the following: move item IX. I. Adjourn to item IX. J.; move item IX. H. Action on Closed Session Items to item IX. I.; and make item IX. H. Consider School Board letter to the Smyth Career & Technology Center complimenting the staff on a job well done for their efforts at the Regional School Board Forum.

On motion by Mrs. Clark, seconded by Ms. Sneed, by 7-0 vote, the board approved sending a letter to the Smyth Career & Technology Center complimenting the staff on a job well done for their efforts at the Regional School Board Forum.

CLOSED SESSION ITEMS

On motion by Mrs. Clark, seconded by Ms. Sneed, by 7-0 vote, the board accepted the following resignations:

On motion by Mrs. Clark, seconded by Mr. Catron, by 7-0 vote, the board accepted the following retirements:

On motion by Mrs. Clark, seconded by Ms. Sneed, by 7-0 vote, the board approved the following transfers:

On motion by Mrs. Clark, seconded by Mr. Doane, by 7-0 vote, the board accepted the superintendent's recommendation to transfer Kyle Rhodes from principal of Marion Middle School to the Director of Curriculum and Instruction at the Smyth County School Board to replace the assistant superintendent's position previously held by Michael Robinson. This will be effective July 1, 2007.

On motion by Mrs. Clark, seconded by Mr. Doane, by 7-0 vote, the board accepted the superintendent's recommendation to transfer Jeff Cassell from principal of Rich Valley Elementary School to the Director of Operations and Finance at the Smyth County School Board in a new position. This will be effective July 1, 2007.

On motion by Mrs. Clark, seconded by Mr. Doane, by 7-0 vote, the board hired the following as recommended by the superintendent to begin work with the 2007-2008 school year:

On motion by Mrs. Clark, seconded by Ms. Sneed, by 7-0 vote, the board hired the following as recommended by the superintendent:

On motion by Mrs. Clark, seconded by Ms. Sneed, by 7-0 vote, the board hired Linda Hampton as an instructional aide at Marion Intermediate School for the 2007-2008 school year to replace Deborah Thompson.

On motion by Mrs. Clark, seconded by Mr. Choate, by 7-0 vote, the board approved up to twelve weeks of unpaid Family Medical Leave for the following employees:

On motion by Mrs. Clark, seconded by Mr. Choate, by 7-0 vote, the board accepted the recommendation of the superintendent for the dismissal of Michael Z. Gates, teacher at Northwood High School, effective May 14, 2007.

On motion by Mrs. Clark, seconded by Ms. Sneed, by 7-0 vote, the board approved new continuing contract status for William Paul Scott, Mindy DeBord, and Chad Bailey.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Choate, by 7-0 vote, the meeting was adjourned.