May 22, 2017 Smyth County School Board Meeting

The Smyth County School Board met today in a called meeting at 6:00 p.m., at the Smyth County School Board Office, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Jesse Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Mac Buchanan, Jesse Choate, Paul Grinstead, Susan Williams, Todd Williams, and Bill Veselik. Wayne Carter was absent due to scheduling conflicts.

CONSENT AGENDA

On motion by Dr. Grinstead, seconded by Mr. Veselik, by 6-0 vote, the following items were approved.

PUBLIC COMMENT

There were no comments during public comment time.

SUPERINTENDENT’S REPORT

Dr. Carter reported on the Project Fit America Grant which was awarded to Atkins Elementary School in the amount of $18,206.00 to purchase indoor and outdoor fitness equipment. The funds should be available by July 1, 2017.

Dr. Carter discussed the Summer Feeding Program which is taking place between May 24 and July 28 at Marion Senior High School and Chilhowie Elementary School. Lunches are provided to any student that is school age. Chilhowie Elementary School will also prepare meals for a walk-in program at Friends Community Church in Saltville.

Dr. Carter also provided information on the 365 End Childhood Hunger Initiative. This program is tied to our after school dinner program at Atkins Elementary School and Chilhowie Middle School. During the summer, all students eligible for free and reduced benefits at Atkins Elementary School, Marion Elementary School, Chilhowie Middle School, and Northwood Middle School will receive a $30.00 EBT card for the months of June, July, and August. Information on this initiative has been sent home to inform the parents of those students that are eligible.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Veselik stated his concern about statements made by Board of Supervisor member Blake Frazier in regards to Mr. Buchanan during their last meeting.

Mr. Choate presented a letter to the Board members received from the Rich Valley Fair Association requesting Smyth County School Board reconsider their previous decision to not allow camping on school grounds during the fair. The decision was made last year to allow parking, but no camping, due to liability on the part of the school system.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered approving the copy paper bid. On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, the bid from Kelsan was approved for the 2017-2018 school year.

The Board considered approving the soccer officials bid. On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, the bid from the Southwest Virginia Soccer Officials Association was approved. The approved bid was slightly higher than the other bid received but Dr. Carter expressed that we have had good success with the Southwest Virginia Soccer Officials Association and we would like to continue that relationship. He will be submitting justification for the bid that was chosen.

The Board considered a budget amendment request to be submitted to the Smyth County Board of Supervisors for the Food Service Program. On motion by Dr. Grinstead, seconded by Mr. Buchanan, by 6-0 vote, the request was approved.

The Board considered continued participation in the Comprehensive Instructional Program. On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, continued participation was approved.

The Board considered approving a course change to the Cosmetology program of studies. On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, the course change was approved.

The Board considered making a part-time instructional aide position at Oak Point Elementary School a full-time position. On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the full-time position was approved.

The Board considered scheduling a Called School Board meeting to close fiscal year 2017 on Wednesday, June 28, 2017 at 5:00 p.m. at the Central Office. On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, the meeting was scheduled.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: Personnel – Retirements, resignations, transfers, hires, and other personnel discussions, as authorized by § 2.2-3711(A)(1) of the Code of Virginia and discussion or consideration of admission or disciplinary matters or any other matters that would involve the disclosure of information contained in a scholastic record concerning any student, as authorized by § 2.2-3711(A)(2) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following resignations:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the request for waiver of the verified credit requirements for a standard diploma case# 2017-02.

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the meeting was adjourned.