Minutes of the May 23, 2011 Smyth County School Board Meeting

The Smyth County School Board met today in a called meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Bill Veselik, Susan Williams, Susan Sneed, Jerry Catron, and Jim Coulthard. Dick Ryan was absent.

CONSENT AGENDA

On motion by Mr. Coulthard, seconded by Mr. Catron, by 6-0 vote, the following was approved.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT'S REPORT

No items were listed.

DISCUSSION TOPICS

No items were listed for discussion.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

None of the board members had any questions or comments.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered approving an option for an ingress/egress road across the Gordon property. On motion by Mr. Catron, seconded by Mr. Coulthard, by 6-0 vote, this option was approved.

The Board considered Policy IGBB Programs for Gifted students (second reading - revision) for approval. On motion by Mr. Veselik, seconded by Ms. Sneed, by 6-0 vote, the policy was approved.

The Board considered appointing a delegate and an alternate to represent the Smyth County School Board at the VSBA Delegate Assembly and Regional Meeting of the 2011 VSBA Annual Convention. On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, Susan Williams was appointed as the delegate and Jesse Choate was appointed as the alternate.

The Board considered approving a bid for replacing the HVAC at Chilhowie Elementary School's Library. On motion by Mr. Catron, seconded by Mr. Coulthard, by 6-0 vote, the low bid of $12,185.00 from R&M Heating and Cooling, Inc. was approved.

The Board considered approving a bid for refinishing gym floors. On motion by Mr. Catron, seconded by Ms. Sneed, by 6-0 vote, the low bid of $14,475.00 from Legacy Floors was approved.

The Board considered approving a bid for paper towels and toilet tissue for the 2011-2012 school year. On motion by Mr. Coulthard, seconded by Mrs. Williams, by 6-0 vote, the low bid from Kel-San, Inc. was approved for both products.

The Board considered entering into a contract with an Energy Services Company (ESCO) for the purpose of completing the requirements of an EECBG grant project. On motion by Mr. Coulthard, seconded by Ms. Sneed, by 6-0 vote, the Board approved negotiating a contract with Johnson Controls.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Coulthard, seconded by Mr. Veselik, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and student disciplinary matters as authorized by § 2.2-3711(A)(2) of the Code of Virginia.

On motion by Mr. Coulthard, seconded by Mr. Veselik, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board approved the following retirements:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board approved the following resignations:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the following transfers:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board approved the following new hires as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board approved a total of twelve work weeks of unpaid Family Medical Leave during any 12-month period for Sara Johnson an instructional aide at Marion Middle School.

ADDITIONAL DISCUSSION

Dr. Robinson updated the board on an upcoming event and meetings they might like to attend.

Mrs. Williams asked for an update on SOL scores. Dr. Robinson provided a general update on the SOL scores throughout the county.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Veselik, by 6-0 vote, the meeting was adjourned.