Minutes of the May 27, 2008 Smyth County School Meeting

The Smyth County School Board met today in a called meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairperson Hall called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

AGENDA

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the agenda was approved as presented.

SUPERINTENDENT'S REPORT

Kyle Rhodes, Director of Curriculum and Instruction, reviewed a copy of the Accountability Report for the Six-Year Plan.

ACTION ITEMS - MOTION REQUIRED

The Board considered Policy BHD School Board Member Compensation and Benefits (third reading). On motion by Mr. Coulthard, seconded by Ms. Sneed, by 7-0 vote, the policy was approved.

The Board considered continuing participation in the Cooperative Centers for Exceptional Children for 2008-2009. On motion by Mr. Choate, seconded by Mr. Coulthard, by 7-0 vote, this was approved.

The Board considered a trip request from Virginia Highlands Community College for the use of one (1) school bus and one (1) bus driver for the 2008 Virginia Highlands Community College's Summer Upward Bound Program. On motion by Mr. Choate, seconded by Mr. Coulthard, by 7-0 vote, the request was approved.

The Board considered a request from the Transportation Department for one (1) school bus and one (1) bus driver for the 2008 Wytheville Community College's Summer Upward Bound Program. On motion by Mr. Choate, seconded by Mr. Coulthard, by 7-0 vote, the request was approved.

The Board considered a request from the Smyth County Association for Retarded Citizens (ARC) for five (5) school buses and five (5) bus drivers for their Summer Enrichment Program. On motion by Mr. Choate, seconded by Mr. Coulthard, by 6-0 vote, the request was approved. Ms. Sneed abstained.

The Board considered bids on property and casualty insurance and workers compensation insurance. On motion by Mr. Doane, seconded by Mr. Catron, by 7-0 vote, the Board approved the bid from VACO for the coverage as recommended by the Insurance Committee.

The Board considered bids on stage lighting equipment for Marion Senior High School, Chilhowie High School, and Northwood High School. On motion by Mr. Catron, seconded by Mr. Choate, by 7-0 vote, the lowest bid from State Electric, Wytheville, Virginia, in the amount of $335,789.57 was approved.

The Board considered bids for a truck for the Maintenance Department. On motion by Mr. Doane, seconded by Mr. Coulthard, by 7-0 vote, the lowest bid from Family Ford in the amount of $23,450.00 was approved.

The Board considered bids for a lawn mower for the Maintenance Department. On motion by Mr. Choate, seconded by Mr. Coulthard, by 7-0 vote, the lowest bid from Fowlkes Machine Company, Wytheville, Virginia, in the amount of $11,200.00 was approved.

The Board considered bids for roofing for the Smyth County Education Center. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the lowest bid from Marion Roofing in the amount of $19,600.00 was approved.

The Board considered approving a list of fieldtrips and fundraisers for Chilhowie High School. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the list was approved as presented.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Choate, seconded by Mr. Coulthard, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and student exemption from compulsory attendance as authorized by § 22.1-254(B)(1) of the Code of Virginia.

On motion by Mr. Choate, seconded by Mr. Coulthard, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays. 0.

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board appointed the personnel identified on the appointment list to serve the school board during the term beginning July 1, 2008, and ending June 30, 2009. This is subject to adequate funds being appropriated by the Smyth County Board of Supervisors.

CLOSED SESSION ITEMS

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved moving Ed Worley's retirement date from June 30, 2008, to May 1, 2008.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board accepted the following resignations:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board hired the following:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board hired the following coaching/extracurricular positions:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved Home School Case #2008-01, Home School Case #2008-02, Home School Case #2008-03, and Home School Case #2008-04 for student exemption from compulsory attendance.

On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, the meeting was adjourned.