Minutes of the May 27, 2010 Smyth County School Board Meeting

The Smyth County School Board met today in a called meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairperson Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

AGENDA

On motion by Mr. Coulthard, seconded by Ms. Sneed, by 7-0 vote, the agenda was approved as presented.

PUBLIC COMMENT

No public signed up to speak.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Ms. Sneed inquired about the requests made during the budget process from the Smyth County Education Association. Dr. Robinson shared that schools are working on plans for how teachers/schools can have flexibility in meeting their contractual requirement for independent workdays.

Several board members requested that principals be reminded to let their employees know how much they are appreciated.

Mr. Catron reminded everyone of the D.A.R.E. graduation to be held at Saltville Elementary School.

Mr. Catron inquired about teachers receiving in-service credit for working at the Well Field Dig in Saltville during the summer. Dr. Robinson shared that this had not been a request that he was aware of in the last few years, but if there were a request, its relevance for professional development would be judged on the same criteria as other opportunities.

Mr. Ryan commented on the Planning Commission Committee meeting held at 2:00 P.M. today.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered appointing the personnel identified on the appointments list to serve the school board during the term beginning July 1, 2010 to June 30, 2011. On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, this was approved.

The Board considered transferring a special education position from Chilhowie Elementary School to Chilhowie High School. On motion by Mr. Coulthard, seconded by Ms. Sneed, by 7-0 vote, this was approved.

The Board reviewed a draft of the 2010-2011 school calendar (first reading). On motion by Mr. Coulthard, seconded by Ms. Sneed, by 7-0 vote, the Board established the opening day of school for the 2010-2011 school year to be Wednesday, August 18, 2010.

The Board considered approving a new position and job description for a school improvement coach at Marion Intermediate School and Marion Primary School. This is a required position to receive 1003a federal funding. On motion by Mr. Catron, seconded by Mrs. Williams, by 7-0 vote, this was approved.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Coulthard, seconded by Ms. Sneed, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the following retirements:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the resignation of Daniel J. Duffield as teacher at Marion Senior High School.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the following transfers:

ADJOURN

On motion by Mr. Catron, seconded by Mrs. Williams, by 7-0 vote, the meeting was adjourned.