May 31, 2016 Smyth County School Board Meeting

The Smyth County School Board met today in a called meeting at 6:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia. A reception honoring this year’s retirees was held prior to the board meeting beginning at 5:00 P.M.

CALL TO ORDER

Chairman Jesse Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Paul Grinstead, Bill Veselik, Susan Williams, and Todd Williams. Mac Buchanan was absent due to an illness. Wayne Carter was absent due to prior work obligations.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mrs. Williams, by 5-0 vote, the agenda was approved as presented.

PUBLIC COMMENT

Roger and Laura Moore, parents of a student attending Chilhowie Middle School, expressed their concerns about alleged bullying at the school.

Pam Haga, a parent of a student at Chilhowie Middle School, expressed her concerns about the same matter.

SUPERINTENDENT’S REPORT

No reports were listed.

DISCUSSION TOPICS

No topics were listed for discussion.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

None of the board members had any questions or comments.

ACTION ITEMS—(MOTION REQUIRED)

The Board considered approving a bid for copy paper. On motion by Mr. Veselik, seconded by Mrs. Williams, by 5-0 vote, the lowest bid from Kelsan, Inc. in the amount of $26.70 per case was approved.

The Board considered approving a bid for elevator maintenance. On motion by Mr. Veselik, seconded by Dr. Grinstead, by 5-0 vote, the bid from Vertical Solutions was approved for $2,000.00 annually.

The Board considered approving a bid for a maintenance truck. On motion by Dr. Grinstead, seconded by Mr. Veselik, by 5-0 vote, the lowest bid from Hall Automotive Group in the amount of $25,982.00 for a 2016 Ram 2500 4 x 4 was approved.

The Board considered approving a bid for an ADA-compliant elevator at Marion Senior High School’s gym. On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the bid from Vertical Solutions in the amount of $69,360.00 was approved.

The Board considered approving a bid for a maintenance cargo van to be used for courier, supply delivery, and food service deliveries. On motion by Dr. Grinstead, seconded by Mrs. Williams, by 5-0 vote, the lowest alternate bid from Hall Automotive Group in the amount of $22,991.00 for a 2015 Ford 350 cargo van was approved.

The Board considered starting a 1:1 Chromebook initiative at Chilhowie High School and Marion Senior High School and continuing the initiative at Northwood High School as presented by Terry Hawthorne, Director of Technology. On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, this was approved.

The Board considered approving three new computer science courses: Introduction to Computer Science, Advanced Placement Computer Science A, and Advanced Placement Computer Science Principles. On motion by Dr. Grinstead, seconded by Mr. Veselik, by 5-0 vote, these were approved.

The Board considered creating a part-time instructional aide position at the Smyth Career & Technology Center. On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, this position was approved.

The Board considered approving the contract list as presented contingent upon budget and revenue projections. On motion by Mr. Veselik, seconded by Dr. Grinstead, by 5-0 vote, this was approved.

The Board considered a called school board meeting to close out the fiscal year on Tuesday, June 28, 2016 at 5:00 P.M. On motion by Dr. Grinstead, seconded by Mrs. Williams, by 5-0 vote, this was approved.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mrs. Williams, by 5-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Dr. Grinstead, seconded by Mr. Veselik, by 5-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 5, Nays: 0.

CLOSED SESSION ITEMS—(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the following resignations:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board transferred the following:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the following new hires as recommended by the superintendent:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the following coaching/extracurricular hires:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the following:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the nonrenewal recommendation of the superintendent for Case # 2016-02.

ADJOURN

On motion by Mr. Veselik, seconded by Dr. Grinstead, by 5-0 vote, the meeting was adjourned.