Minutes of the May 8th, 2006 meeting of the Smyth County School Board, as approved by the School Board at its June 12th, 2006 meeting

Marion, Virginia
May 8, 2006

The Smyth County School Board met today with all members present.

On motion by Ms. Sneed, seconded by Mrs. Clark, the board voted unanimously to approve the minutes from the April 10, 2006, and May 2, 2006, school board meetings as presented.

On motion by Mr. Doane, seconded by Mrs. Hall, the board voted unanimously to approve the agenda with the following changes: Move item #19 Hear an audit report from Bostic & Tucker on status of 2005-2006 budget to item #10; add 19.e. Hear a request from Jerry Catron to consider the nomination of Laura Hall as an At-Large candidate to serve on the VSBA Board of Directors; and item #24 consider possible dates to continue the May 8, 2006, school board meeting.

Pursuant to 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to convene a closed meeting for the purposes of discussing the following specific matters: personnel issues as authorized by 2.2-3711(A)(1) of the Code of Virginia.

Dr. Mike Robinson, Assistant Superintendent for Instruction, was present for the closed meeting.

On motion by Mrs. Clark, seconded by Mr. Nipper, the board voted unanimously to return to the open meeting.

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered. VOTE:

Ayes: 7 Nays: 0

On motion by Mrs. Hall, seconded by Mr. Catron, the board voted unanimously to accept the resignation from Lila S. Atwell as the custodian at Marion Middle School, effective May 1, 2006; accept the resignation from Jennifer Osborne as an English teacher at Marion Senior High School, effective at the end of this school year; accept the resignation from Crystal Hutton as a food service worker at Sugar Grove Combined School, effective April 28, 2006; accept the resignation from DeAna Estep as an instructional aide at Marion Intermediate School, effective May 12, 2006; accept the resignation from Daniel Duffield as the head basketball coach at Marion Senior High School; and accept the retirement of Patricia Berry as a third grade teacher at Marion Intermediate School, effective September 29, 2006.

On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to continue Adam Sturgill, a bus driver at Chilhowie Elementary School, on suspension with pay.

On motion by Mrs. Hall, seconded by Mrs. Clark, the board voted unanimously to approve up to a total of 12 work weeks of unpaid leave during any 12-month period for Tamyra Hilt, an English Teacher at Northwood High School.

On motion by Mrs. Hall, seconded by Mr. Catron, the board voted unanimously to hire the following as recommended by the superintendent: Amanda Bedwell as a World Geography Teacher at Marion Middle School to replace Robert Rigely; Kristin Comer as a Guidance Counselor at Northwood High School to replace Jim Montgomery; Elizabeth P. Graham as a Library Media Specialist at Marion Primary School to replace Lisa Rigely; and Tim Henson as a kindergarten aide at Atkins Elementary School to replace Melissa Jones.

Larry Estep, Director of Secondary Education, introduced participants of Youth Government Day and they participated in the meeting for the first hour. Mr. Sullivan reviewed the responsibilities and duties of school board members, clerk, and superintendent.

No citizens were present to speak during citizens' time. Rich Valley Elementary School had the highest attendance percentage in the elementary category for the month of April. Jeff Cassell, Principal of Rich Valley Elementary School, introduced Nathan Fullen, a fifth grader, for having perfect attendance and Emily Cassell, a fifth grader, for having perfect attendance. The school received a certificate and a flag to fly at the school.

Sue Tilson, Principal of Chilhowie Middle School, introduced Rebecca Hash, an eighth grader, for having perfect attendance. Chilhowie Middle School had the highest attendance percentage in the middle school category. The school received a certificate and will be retaining the flag from last month.

Chilhowie High School had the highest attendance percentage in the high school category. Steve Reedy, Principal of Chilhowie High School, introduced Jared Pierce, a twelfth grader, for being chosen as the Wachovia Good Citizen Award Winner. The school received a certificate and will be retaining the flag from last month.

Saltville Elementary School had the most improved attendance percentage for the month of April. Brenda Boone, Principal of Saltville Elementary School, introduced Brooke Kestner, a fifth grader, for having perfect attendance this year. The school received a certificate and a flag to fly at the school.

Ann Cunningham, Principal of Marion Primary School, introduced Ron Boyd, a second grader, for being the Smyth County 2006 Southwest Regional Art Show Winner at the elementary level. He was presented a certificate along with his winning artwork.

Dennis Carter, Principal of Sugar Grove Combined School, introduced Tyler Thomas, an eighth grader, for being the Smyth County 2006 Southwest Regional Art Show Winner at the middle school level. He was presented a certificate along with his winning artwork.

Steve Reedy, Principal of Chilhowie High School, introduced Ryan Gray, an eleventh grader, for being the Smyth County 2006 Southwest Regional Art Show Winner at the high school level. He was presented a certificate along with his winning artwork.

Brenda Boone, Principal of Saltville Elementary School, introduced Cody Davidson, a fourth grader, for placing first in the American Red Cross Poster Contest.

Brenda Boone, Principal of Saltville Elementary School, introduced Janice Phillips and Mildred Surber, teachers at Saltville Elementary School, for earning an award from Virginia Naturally for the sixth year.

Brenda Boone, Principal of Saltville Elementary School, introduced Lora Surber, Administrative Assistant for Saltville Elementary School, for being selected as one of the five finalists to win a full scholarship to King College. Mrs. Boone handed out fliers indicating how staff could help support Mrs. Surber in her efforts.

The board considered adoption of the Special Education Annual Plan as presented by Gary Collins, Director of Special Education. On motion by Ms. Sneed, seconded by Mr. Catron, the board voted unanimously to approve the plan.

The board heard a report on Project Right Start accomplishments for 2006 as presented by Amy Smith, Director.

The board considered an amendment of the 2006-2007 School Calendar in reference to make-up days and the Easter Break as presented by Rick Blevins, Director of Human Resources and Auxiliary Services. On motion by Mrs. Hall, seconded by Mrs. Clark, the board voted unanimously to approve draft #2 of the school calendar for 2006-2007 as presented.

The board heard an audit report from Ron Bostic, Bostic, Tucker & Company, P.C. on the status of the 2005-2006 school board budget as of April 30, 2006.

The board reconsidered a new board meeting agenda format as recommended by the recent Efficiency Review Team Report. On motion by Mrs. Clark, seconded by Ms. Sneed, the board voted unanimously to approve this agenda format with the exception of further study by Dr. Robinson on the Pledge of Allegiance being left on the agenda.

The board considered a request for the use of two school buses for use by the Appalachian Girl Scouts SU #23 of Smyth County to transport girl scouts to an event called "Teach Girls Outdoor Survival" at Hungry Mother Park on Saturday, June 10, 2006. On motion by Mrs. Hall, seconded by Mr. Doane, the board voted unanimously to approve this request.

The board considered revisions to the current Promotion and Retention Policy as presented by Dr. Mike Robinson, Assistant Superintendent for Instruction. On motion by Mrs. Clark, seconded by Mrs. Hall, the board voted unanimously to approve the revisions and for the new policy to be implemented for this school year.

The board considered a fund raising activity request from the Chilhowie Girls' Basketball Team. The team would like to sponsor a golf tournament on Saturday, May 20, 2006, at Greenway Creek Golf Course. On motion by Mrs. Clark, seconded by Mrs. Hall, the board voted unanimously to approve this request.

The board considered a format for reporting on the status of recommendations made by the Efficiency Review Team with plans for continual updates. After some suggested revisions from board members are made to the format, the superintendent will bring this report back to a future board meeting for approval.

The board considered bids for the repair of stadium bleachers at Chilhowie High School and Northwood High School as presented by Sam Musick, Director of Maintenance and Transportation. On motion by Mrs. Clark, seconded by Mrs. Hall, the board voted unanimously to accept the bid from J. H. Pence Company, Roanoke, Virginia, in the amount of $21,400.00 for Chilhowie High School and $21,900.00 for Northwood High School. If both jobs are done at the same time, the total cost would be $42,000.00.

The board considered a field trip request from Atkins Elementary School to take a group of students to a movie either in Abingdon or Wytheville as a part of the BUG (Being Unusually Good) Program. This request was inadvertently left off the field trip request in the fall. On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to approve this request.

The board considered a request for financial help in sending a Destination Imagination Team from Marion Middle School to Global Competition in Knoxville, Tennessee, on Wednesday, May 24, 2006. On motion by Mrs. Hall, seconded by Mr. Catron, the board voted unanimously to fund one-half the cost to send this team to Knoxville.

Laura Hall informed the board about joining the NSBA regional affiliate. Denise Taylor, Representative from NSBA, would be available to talk with the board about the school system joining the NSBA.

Laura Hall reported on a recent meeting she had attended at the A Linwood Holton Governor's School.

Laura Hall reported on her visit to Chicago to attend the NSBA conference.

Laura Hall reported on a recent meeting she had attended for the Virginia Association for the Gifted.

Kimberly Clark had to leave at 8:15 P.M.

The board heard a request from Jerry Catron to consider the nomination of Laura Hall as an At-Large candidate to serve on the VSBA Board of Directors. On motion by Mr. Catron, seconded by Ms. Sneed, the board voted unanimously to nominate Mrs. Hall.

Mr. Sullivan reviewed revenue, expenditures, and cash flow figures through the month of April, 2006.

On motion by Mr. Nipper, seconded by Ms. Sneed, the board voted unanimously to approve the April payroll, paid April 28, 2006, checks #52914-53401, in the amount of $2,910,960.17.

On motion by Ms. Sneed, seconded by Mr. Catron, the board voted unanimously to approve and pay current invoices in the amount of $317,491.94 from the County School Operating Fund, the same to be listed in the warrant register.

On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to approve and pay a current invoice to J. H. Pence Company in the amount of $61,100.00 for bleachers at Marion Intermediate School from the County School Debt and Capital Outlay Fund, the same to be listed in the warrant register.

On motion by Mr. Nipper, seconded by Mr. Catron, the board voted unanimously to approve invoices for utility payments made prior to the Monday, May 8, 2006, school board meeting in the amount of $50,584.38 from the County School Operating Fund, the same to be listed in the April warrant register.

There were no payments made to textbook publishers for the month of April.

On motion by Ms. Sneed, seconded by Mrs. Hall, the board voted unanimously to continue this board meeting until Tuesday, May 30, 2006, at 5:00 P.M., to consider personnel issues and review the status of the 2006-2007 school board budget.