Minutes of the November 8, 2010 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

Mr. Catron paid tribute to Mr. Hambrick and asked for a moment of silence in memoriam.

CALL TO ORDER

Vice-chairman Catron called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Susan Williams, Susan Sneed, Dick Ryan, Jerry Catron, and Jim Coulthard. Jesse Choate was absent.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Coulthard, seconded by Ms. Sneed, by 5-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, the discussion of the acquisition of real property for a public purpose as authorized by § 2.2-3711(A)(3) of the Code of Virginia, and a student disciplinary matters as authorized by § 2.2-3711(A)(2) of the Code of Virginia.

On motion by Mr. Coulthard, seconded by Ms. Sneed, by 5-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 5, Nays: 0.

CONSENT AGENDA

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 5-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Rich Valley Elementary School had the highest attendance percentage in the elementary category for the month of October. Tammy Johnson, Principal of Rich Valley Elementary School, introduced Al Johnson, a fourth grader, for having perfect attendance. The school received a certificate and will be retaining the flag from last month.

Chilhowie Middle School had the highest attendance percentage in the middle school category for the month of October. Mike Davidson, Principal of Chilhowie Middle School, introduced Brandon Testerman, an eighth grader, for his random acts of kindness throughout the school. The school received a certificate and will be retaining the flag from last month.

Chilhowie High School had the highest attendance percentage in the high school category for the month of October. Angela Burnop, a teacher and the SCA sponsor at Chilhowie High School, introduced Kali Gentry, a twelfth grader, and Sarah Rush, a twelfth grader, for having good attendance. Each student shared SCA sponsored activities being held at their school. The school received a certificate and will be retaining the flag from last month.

Sallie Moss, SCA Sponsor at Marion Senior High School, introduced Michael Francis, SCA President. He introduced Morgan Ellis, a member of the SCA. They shared about their efforts to obtain a spirit rock for the school.

Ms. Sneed and Mr. Ryan thanked the students for attending and sharing their activities with the Board.

Dr. Robinson presented a Media Honor Roll certificate from the Virginia School Boards Association to Dan Kegley for his reporting of school issues in the Smyth County News and Messenger.

Dr. Robinson welcomed students present from a local Boy Scout troop working on their Citizenship in the Community Merit Badge.

PUBLIC COMMENT

Stephen Marion, President of the Smyth County Education Association, spoke on behalf of employees regarding the use of Federal Education Jobs Funding to provide some level of compensation for school division employees.

SUPERINTENDENT'S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of October 2010, fiscal year 2011.

Edwina Richardson and Joyce Cullop shared information regarding the School Improvement Process and Instructional Consultation Team at Marion Intermediate School and Marion Primary School.

Mike Davidson, Principal of Chilhowie Middle School, reported on that school's annual School Improvement Plan.

Brandon Ratliff, Principal of Marion Middle School, reported on that school's annual School Improvement Plan.

Damon Mazoff, Principal of Northwood Middle School, reported on that school's annual School Improvement Plan.

Gary Roberts, Principal of Sugar Grove Combined School, reported on that school's annual School Improvement Plan.

DISCUSSION TOPICS

The Board discussed plans for attending the 2010 VSBA Annual Convention to be held November 17-19, 2010 at the Williamsburg Lodge Conference Center.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mrs. Williams inquired about the Federal Education Jobs Funding. During the budget preparation process in the spring, Dr. Robinson would like to propose to the Board some form of compensation for employees using these funds or using one-time savings from budget cuts. This would be contingent upon no further budget reductions this year and no significant budget reductions in FY12.

Mrs. Williams commented on the Gifted Advisory Board Meeting she attended. She encouraged schools to not only focus on students who need remediation but also on providing our academically talented students appropriate instruction as well.

ACTION ITEMS—(MOTION REQUIRED)

The Board considered the following policies for approval (second reading):

On motion by Ms. Sneed, seconded by Mrs. Williams, by 5-0 vote, the policies were approved.

The Board considered policy additions and/or changes for the following (first reading):

The Board considered approving an application for Qualified School Construction Bonds for Marion Primary School and the new elementary school. On motion by Mr. Coulthard, seconded by Mrs. Williams, by 5-0 vote, this was approved contingent upon approval by the Smyth County Board of Supervisors at their meeting on November 10, 2010.

CLOSED SESSION ITEMS—(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 5-0 vote, the Board approved the resignation of Janie H. Catron as food service worker at Atkins Elementary School.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 5-0 vote, the Board approved the following new hire as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 5-0 vote, the Board approved a total of twelve work weeks of unpaid Family Medical Leave during any 12-month period for Amanda Hanshew, a teacher at Marion Senior High School.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 5-0 vote, the Board approved the recommendation of the superintendent and/or his designee for student discipline Case #2010-03.

ADJOURN

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 5-0 vote, the meeting was adjourned.