November 9, 2015 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Jesse Choate called the meeting to order and welcomed everyone. He welcomed Todd Williams as the new board member for the Chilhowie District.

The roll was called by the clerk, and the following members were present: Jesse Choate, Bill Veselik, Todd Williams, Paul Grinstead, and Mac Buchanan. Susan Williams was absent due to illness and Wayne Carter was absent due to prior obligations.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and student exemption from compulsory attendance by reason of bona fide religious training or belief as authorized by § 22.1-254(B)(1) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mr. Grinstead, by 5-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 5, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Rich Valley Elementary School had the highest attendance percentage in the elementary school category for the month of October. Tammy Hahn, Principal of Rich Valley Elementary School, introduced Caden Lamie, a third grader, and Kindra Lamie, a third grader, for having perfect attendance. The school received a certificate and the flag to display at the school.

Chilhowie Middle School had the highest attendance percentage in the middle school category for the month of October. Michael Berry, a teacher at Chilhowie Middle School, introduced Maribeth Boardwine, a sixth grader, and Ashlynn Boothe, a sixth grader, for having perfect attendance. The school received a certificate and will be retaining the flag from last month.

Chilhowie High School had the highest attendance percentage in the high school category for the month of October. Jeff Smarr, Assistant Principal of Chilhowie High School, introduced Jake Price, a twelfth grader, who shared events from a successful band competition season for Chilhowie High School. The school received a certificate and will be retaining the flag from last month.

Marion Middle School is the winner of the Most Improved Attendance competition for the month of October. Damon Mazoff, Principal of Marion Middle School, introduced Brylee Davis, a seventh grader, for having perfect attendance. The school received a certificate and the flag to display at the school.

Dr. Robinson presented Mac Buchanan, Jesse Choate, Paul Grinstead, and Bill Veselik with an Award of Recognition and Susan Williams with an Award of Excellence for their commitment to effective school board governance through participation in the Virginia School Boards Association’s School Board Academy for 2014-2015. Chairman Jesse Choate presented Dr. Robinson with an Award of Excellence for his commitment to effective school board governance through participation in the Virginia School Boards Association’s School Board Academy for 2014-2015.

PUBLIC COMMENT

No public signed up for comments.

SUPERINTENDENT’S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of October, fiscal year 2016.

Dr. Robinson provided an update on facilities.

Dr. Robinson shared information about Kindergarten–Grade 3 Primary Class Size, Kindergarten–Grade 5 Average Class Size, Middle School Average Class Size, and High School Average Class Size for 2015-2016.

Dr. Robinson provided a PowerPoint Presentation outlining an annual report on school and division improvement.

The Board considered a federally mandated $0.10 increase in adult meal prices for high schools. On motion by Mr. Grinstead, seconded by Mr. Veselik, by 5-0 vote, the Board approved for the school district to pick up the difference in the price for the 2015-2016 school year.

DISCUSSION TOPICS

The Board received copies of the 2015 VSBA Delegate Assembly Handbook.

The Board discussed plans for attending the 2015 VSBA Annual Convention to be held in Williamsburg, Virginia, November 18-20, 2015.

Dr. Robinson shared information about an upcoming VSBA Webinar Series–Budget and Finance Basics to be held on December 15-16, 2015.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Board members welcomed Todd Williams as the new board member for the Chilhowie District.

Mr. Buchanan thanked the North Fork District for electing him to serve four more years on the school board.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered approving the following policy additions and/or changes (first reading):

The Board considered approving the Career and Technical Education Advisory Committee. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the committee was approved.

The Board considered approving a new standard short-term and long-term disability product to replace the Prudential policies. On motion by Mr. Grinstead, seconded by Mr. Buchanan, by 5-0 vote, the Board approved a change to Lincoln Financial.

The Board considered two (2) board members to serve on a committee to judge and develop a logo for Smyth County Public Schools. Mr. Veselik and Mr. Grinstead will serve on this committee. No vote was needed.

The Board considered creating a part-time elementary teacher position at Sugar Grove Elementary School due to enrollment increase in the fourth grade. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, this was approved.

Dr. Carter, Assistant Superintendent for Instruction, shared information about approving recertification points to be awarded for teachers who successfully implement new strategies based on their Individual Professional Growth Plan (IPGP). On motion by Mr. Buchanan, seconded by Mr. Veselik, by 5-0 vote, the Board approved the recertification points as amended with a minor wording change.

The Board considered allowing Wytheville Community College to terminate the lease for the Smyth County Education Center as of November 30, 2015. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, this was approved.

The Board considered approving the Title VI, Part B, Subpart 2 Rural and Low Income Grant application. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the grant was approved.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the Board approved the following transfers:

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the Board approved the following new hires as recommended by the superintendent:

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the Board approved the following resignation in coaching/extracurricular activities:

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the Board hired the following in coaching/extracurricular activities:

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the Board approved religious exemption from compulsory school attendance for Case # 2015-05.

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the meeting was adjourned.