Minutes of the November 10th, 2003 meeting of the Smyth County School Board, as approved by the School Board at its December 8th, 2003 meeting

Marion, Virginia
November 10, 2003

The Smyth County School Board met today with all members present. On motion by Mrs. Hall, seconded by Mr. Catron, minutes from the October 13, 2003, and October 28, 2003, meetings were approved as presented.

On motion by Mr. Choate, seconded by Mrs. Hall, the agenda was approved after adding to item 17. Other items of interest - Two articles for discussion to be presented by Mr. Sullivan.

During citizens' time, Jeff Richardson, a teacher at Marion Middle School, expressed his thanks to Smyth County schools. Due to the recent election, Mr. Richardson will be the next Commissioner of Revenue beginning January 1, 2004.

Mr. Campbell welcomed Roger Nipper, newly elected board member for the North Fork District.

Northwood High School had the highest attendance percentage in the high school category for the month of October. Matthew Haas, principal, introduced Ashley Jones for having perfect attendance so far this year and for being a state finalist in the Wendy's High School Heisman Award Program. He also introduced the Drama Team for winning the Hogoheegee District Theatre Festival. The school received a certificate and a flag to fly at the school.

Larry Estep, Assistant Principal of Northwood Middle School, introduced Timothy Hatfield, an eighth grader, for having excellent attendance. The school received a certificate and a flag to fly at the school for having the highest attendance percentage in the middle school category.

Chilhowie Elementary School had the highest attendance percentage in the elementary category. Mike Sturgill, principal, introduced Myra Gentry, a fifth grader, for having perfect attendance this year. The school received a certificate and a flag to fly at the school.

Saltville Elementary School had the most improved attendance percentage for the month of October in the elementary category. Brenda Boone, principal, introduced Corey Elvetici, a fourth grader, for having the most improved attendance. The school received a certificate and a flag to fly at the school.

The board heard a presentation from Susan Losey, Sexual Assault Education Prevention Specialist at the Family Resource Center, which is located in Wytheville, Virginia. Consideration of renewal of a cooperative agreement with the center was tabled until the December meeting when a new agreement could be presented.

Ed Worley, Principal of the Smyth Career and Technology Center, presented an update to the board on annual school improvement plans.

Kim Sturgill, Director of Pupil Personnel Services, gave an update on the Virginia's General Achievement Diploma as required by House Bill 1464 and passed by the 2003 General Assembly. A proposed Memorandum of Understanding between the Blue Ridge Job Corp, Mt. Rogers Regional Adult Education Program, and the Smyth County School Board was presented. Mr. Tony Hill, who wrote the legislation for House Bill 1464 and prepared the draft of the Memorandum of Understanding, was present to answer questions. Mr. Gary Tickles, Center Director, Blue Ridge Job Corps Center, was present and made a few comments. A decision by the board on the Memorandum of Understanding was tabled until the December meeting.

On motion by Mrs. Hall, seconded by Mr. Grinstead, the board voted to approve a request for a seventeen-day trip to Europe beginning July 5, 2004, for the French class at Chilhowie High School.

On motion by Mrs. Hall, seconded by Mr. Choate, the board voted to approve a request for the physics classes at Marion Senior High School to visit the ETSU observatory on November 13, 2003.

The board heard an update from Sam Musick, Director of Maintenance and Transportation, on the Chilhowie Elementary, Middle, and High Schools' building projects and the proposal to make final payment on these projects.

On motion by Mr. Doane, seconded by Mr. Grinstead, the board voted to accept the bid from Marion Roofing and General Contracting, Inc., in the amount of $90,000.00 for a mechanically fastened roof system for Chilhowie Middle School.

On motion by Mr. Doane, seconded by Mr. Choate, the board voted to secure bids to replace the roof over the library and the auditorium at Chilhowie High School and over the library at Chilhowie Middle School.

Mr. Musick updated the board on the buses and the need of buying buses after the first of the year. He will also look into leasing of special education buses.

The board received copies of the Family Life Community Involvement Team for 2003-2004. On motion by Mr. Grinstead, seconded by Dr. Lewis, the team was approved.

Mr. Sullivan reviewed continuing education dropout statistical information from 1966-2003 with the board.

The board reviewed the Title I Parental Involvement Program.

Mr. Sullivan reviewed with the board 2002-2003 SOL Accreditation results.

The board received copies of lists of staff from all Smyth County schools.

Preston Brockman, Assistant Superintendent for Administration, reviewed the school nutrition program and group health and dental insurance with the board.

Mr. Sullivan reviewed revenue, expenditures, and cash flow figures for the month of October.

On motion by Mr. Choate, seconded by Mr. Grinstead, the October payroll, paid October 31, 2003, checks #40860-41027, was approved.

On motion by Mr. Choate, seconded by Mrs. Hall, current invoices in the amount of $507,200.96 from the County School Operating Fund were ordered paid, the same to be listed in the warrant register.

On motion by Mr. Choate, seconded by Mrs. Hall, current invoices in the amount of $164,286.53 from the County School Debt and Capital Outlay Fund were ordered paid, the same to be listed in the warrant register.

On motion by Mr. Choate, seconded by Mrs. Hall, current invoices for utility payments made prior to the November 10, 2003, board meeting in the amount of $12,755.72 from the County School Operating Fund were approved, the same to be listed in the October warrant register.

Pursuant to 2.1-344(A) of the Virginia Freedom of Information Act, on motion by Mr. Grinstead, seconded by Mr. Choate, the board voted to convene a closed meeting for the purpose of discussing the following specific matters: hiring of staff and personnel issues as authorized by 2.1-344(A)(1) of the Code of Virginia.

On motion by Mrs. Hall, seconded by Mr. Doane, the board returned to the open meeting.

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative recorded vote in accordance with the provision of the Virginia Freedom of Information Act:

WHEREAS, 2.1-344(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia law;

NOW THEREFORE, BE IT RESOLVED that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE:

Yes: 6 No: 0

Dr. Lewis had to leave.

On motion by Mrs. Hall, seconded by Mr. Doane, the board voted to hire Kimberley R. Melton as an aide at Atkins Elementary School; Michael Armstrong as a full-time custodian at Northwood High School to replace Renaldo Cahill; Bonnie L. Moore as a part-time custodian at Northwood High School to replace Danny Dye; and Carolyn W. Blevins as a part-time guidance secretary at Chilhowie High School to replace Lisa Rolen as recommended by the superintendent.

No action was taken on the other personnel issues.

Mr. Sullivan gave the board a handout from the Virginia School Boards Association entitled "Focus on Critical Issues." He encouraged them to read this and use this information. He also gave the board a handout from Herb Cottrill with the Virginia School Boards Association entitled "Anatomy of a Budget Cut."

On motion by Mr. Catron, seconded by Mr. Doane, the meeting was then adjourned.