November 10, 2014 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Bill Veselik, Susan Williams, Stephen Marion, Paul Grinstead, and Mac Buchanan. Wayne Carter was absent due to prior work obligations.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, discussion or consideration of admission or disciplinary matters or any other matters that would involve the disclosure of information contained in a scholastic record concerning any student of any Virginia public institution of higher education or any state school system as authorized by § 2.2-3711(A)(2) of the Code of Virginia, and student exemption from compulsory attendance as authorized by § 22.1-254(C)(1) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mr. Grinstead, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mr. Grinstead, by 6-0 vote, the following was approved.

Presentations/Recognitions

Sugar Grove Elementary School had the highest attendance percentage in the elementary category for the month of October. Amy Wheeler, principal of Sugar Grove Elementary School, introduced Isaac Ashlin, a fourth grader, for having perfect attendance. The school received a certificate and the attendance flag to display at the school.

Chilhowie Middle School had the highest attendance percentage in the middle school category for the month of October. Sam Blevins, principal of Chilhowie Middle School, introduced Greg Sanchez and Hayden Chandler, eighth graders, for having great attendance and being players on the middle school’s undefeated football team. The school received a certificate and the attendance flag to display at the school.

Northwood High School had the highest attendance percentage in the high school category for the month of October. Stan Dunham, principal of Northwood High School, introduced Tanner Carter, an eleventh grader, and shared some of his athletic and academic accomplishments. The school received a certificate and will be retaining the attendance flag from last month.

Tim Duncan, principal of Northwood Middle School, introduced Hannah Hanshew, a seventh grader, for being Northwood Middle School’s good citizen for the month of October. The other good citizen for the month of October is James Bowman, an eighth grader.

Dr. Robinson shared that Alex Corvin, a senior at Chilhowie High School last year, was recognized by the Virginia State Golf Association for his sportsmanship at the conference tournament.

Dr. Robinson congratulated Dennis Carter and Kimberly Williams for completing their Doctorate in Education Degree. Gary Foulke will be completing his next month.

Dr. Robinson presented VSBA Award of Excellence certificates and silver pins to Susan Williams and Mac Buchanan. He presented VSBA Award of Achievement certificates and bronze pins to Jesse Choate and Bill Veselik. Paul Grinstead and Stephen Marion received VSBA Certificates of Recognition. Dr. Robinson received the VSBA Award of Excellence certificate and silver pin.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT’S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of October 2014, fiscal year 2015.

Julie Bear reported on the audit findings and recommendations for all school activity accounts for year ending June 30, 2014 as prepared by Hicok, Fern, Brown & Garcia.

Dennis Carter, Assistant Superintendent for Instruction, provided an update on Alternate Assessments.

Dr. Robinson reviewed K-3 primary class size, K-5 average class size, and middle school average class size.

Dr. Robinson provided an update on facilities.

Dr. Robinson provided a PowerPoint presentation on school division student achievement data.

DISCUSSION TOPICS

The Board made travel plans for attending the VSBA Annual Convention to be held November 19-21, 2014 in Williamsburg, Virginia.

Dr. Robinson shared information regarding the 2014 VSBA Delegate Assembly and the Delegate Assembly Handbook.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Veselik congratulated administrators that had received their Doctorate in Education Degree.

Mr. Buchanan commented on the Veteran’s Day Program held at Rich Valley Elementary School, and the excellent coverage provided by WCYB Channel 5 and the local newspapers.

Mrs. Williams commented on VFW meetings and all the support the VFW members provide to the community.

Chairman Choate requested for Dr. Robinson to clarify to the public the change the Board made to his contract. Dr. Robinson reported that a year had been added to his recent contract, but no increase in salary or benefits.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policies for approval (second reading):

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the policies were approved.

The Board considered approving the following policy additions and/or changes (first reading):

The Board considered approving a Capital Improvement Plan for 2014-2019 as a guiding document for facility improvements in the school division. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, this was approved.

The Board considered approving a bid for masonry and concrete repairs to Northwood High School. On motion by Mrs. Williams, seconded by Mr. Buchanan, by 6-0 vote, the Board approved the bid from Mountain Masonry in the amount of $53,560.00.

The Board considered approving a Termination Agreement with Johnson Controls concerning a Performance Contract. This agreement will end a five (5) year contract for measurement and verification with two (2) years of the contract having been completed. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, this was approved.

The Board considered approving the Title VI, Part B, Subpart 2 Rural and Low Income Grant application for 2014-2015. On motion by Mr. Grinstead, seconded by Mr. Veselik, by 6-0 vote, the application was approved.

The Board considered approving the Southwest Virginia Soccer Officials Association Service Agreement for Officials (SWVSOA). On motion by Mr. Grinstead, seconded by Mr. Buchanan, by 6-0 vote, this was approved.

The Board considered approving the Appalachian Officials Association (AOA) Officiating Services Contract. On motion by Mr. Veselik, seconded by Mr. Marion, by 6-0 vote, this was approved.

The Board considered approving a job description for principals (first reading).

The Board considered approving adding a new CTE course (Automotive Detailing and Reconditioning) to the Program of Studies. On motion by Mr. Marion, seconded by Mrs. Williams, by 6-0 vote, this was approved.

The Board considered holding a Budget Committee meeting on Monday, November 17, 2014 at 4:00 P.M. On motion by Mr. Grinstead, seconded by Mrs. Williams, by 6-0 vote, this was approved.

The Board considered holding an Insurance Committee meeting on Wednesday, December 3, 2014 at 4:00 P.M. On motion by Mr. Marion, seconded by Mr. Buchanan, by 6-0 vote, this was approved.

The Board considered adding a third school board member to the Insurance Committee. On motion by Mr. Grinstead, seconded by Mr. Veselik, by 6-0 vote, Mr. Carter was approved for this.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board accepted the following resignation:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following new hire as recommended by the superintendent:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board transferred the following:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following new hires in coaching/extracurricular activities:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following resignations in coaching/extracurricular activities:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the superintendent’s recommendation for release from compulsory school attendance for Case # 2014-02.

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the meeting was adjourned.