November 11, 2013 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Bill Veselik, Susan Williams, Susan Sneed, Dick Ryan, and Mac Buchanan. Jerry Catron was absent.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and discussion or consideration of admission or disciplinary matters or any other matters that would involve the disclosure of information contained in a scholastic record concerning any student of any Virginia public institution of higher education or any state school system as authorized by § 2.2-3711(A)(2) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Rich Valley Elementary School had the highest attendance percentage in the elementary school category for the month of October. Tammy Hahn, Principal of Rich Valley Elementary School, introduced Chaz Cassell, a fourth grader, Luke Buchanan, a second grader, and Cole Buchanan, a first grader, for having perfect attendance. The school received a certificate and the flag to display at the school.

Chilhowie Middle School had the highest attendance percentage in the middle school category for the month of October. Sam Blevins, Principal of Chilhowie Middle School, introduced Jenna Gollehon, Bailey Sheets, and Paige Kegley, eighth graders, who are the CMS SCA Officers and also members of the volleyball team. The school received a certificate and will be retaining the flag from last month.

Northwood High School had the highest attendance percentage in the high school category for the month of October. Stan Dunham, Principal of Northwood High School, introduced Nathaniel Mitchell, an eleventh grader, for qualifying for the state cross country meet. The school received a certificate and will be retaining the flag from last month.

Northwood Middle School had the most improved attendance percentage for the month of October. Tim Duncan, Principal of Northwood Middle School, introduced Victoria Pickle, an eighth grader, for having perfect attendance. The school received a certificate and the flag to display at the school.

Tim Duncan, Principal of Northwood Middle School, introduced Al Johnson, a seventh grader, and Ty Hogston, a sixth grader, for being selected as good citizens for the month of October at Northwood Middle School.

Mr. Duncan also introduced Angie Eller, a teacher at Northwood Middle School, for winning the Airocide Educator contest.

Dr. Robinson shared that Micah Untiedt, a senior at Chilhowie High School, was awarded second place in the twelfth annual Young Playwrights Festival sponsored by the Barter Theatre.

Dr. Robinson shared that Marion Senior High School’s Drama Team won the regional competition and has qualified for the state competition. Also, Northwood High School’s Drama Team will be participating in regional competition.

Dr. Robinson shared that Chilhowie High School won the Virginia High School League state championship competition for their yearbook.

Dr. Robinson shared that all three high school football teams would be participating in playoff games. Also, Chilhowie High School’s and Marion Senior High School’s volleyball teams had advanced to regional competitions.

Dr. Robinson shared that Chilhowie High School’s cross country team won second in the region and has qualified for state competition.

PUBLIC COMMENT

Shannon Harris, President of the Smyth County Education Association (SCEA), shared that next week would be American Education Week. She presented a new "We Believe" poster to the Board. Also, she presented owls, made by her third grade class, to the Board in appreciation for all they do.

Tristan Williams, an eighth grader at Marion Middle School, expressed his concerns about Policy 6.37: Examination Exemption. Tristan is a member of the Boy Scouts troop present at the school board meeting working on earning a Citizenship in the Community Merit Badge.

SUPERINTENDENT’S REPORT

Dr. Robinson reviewed revenue, expenditure, and cash flow figures for the month of October 2013, fiscal year 2014.

Dr. Robinson reported on Kindergarten–Grade 3 Primary Class Size and Kindergarten–Grade 5 Average Class Size.

The Board changed Wednesday, November 27, 2013 to a half day for twelve month employees.

Dr. Robinson provided an update on facilities.

Allen Asbury, Project Manager, provided an update on the renovation project at Marion Elementary School and the construction of Oak Point Elementary School.

Dr. Robinson provided an update on Section 125, Flexible Spending Account, and Health Savings Account (HSA). Mark III has recommended Flexible Benefit Administrators, Inc. for these three programs.

Dr. Robinson shared that the National Automotive Technicians Education Foundation has awarded the Automotive Technician Program at the Smyth Career & Technology Center accreditation in Maintenance and Light Repair.

Dr. Robinson reported on the Emory & Henry College Partnership Lab School.

Dr. Robinson provided a PowerPoint presentation regarding School/Student Achievement Data.

DISCUSSION TOPICS

Dr. Robinson provided information regarding the VSBA Grassroots Legislative Advocacy Team.

Dr. Robinson shared information regarding the VSBA Capital Conference to be held January 27-28, 2014 at the Richmond Marriott.

Dr. Robinson reminded the Board that the VSBA Annual Convention would be held in Williamsburg, Virginia, on November 20-22, 2013.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan commented on the recent election and the newly elected governor’s stand on education.

Mr. Buchanan inquired about the status of the softball field at Northwood High School.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policies for approval (second reading):

On motion by Ms. Sneed, seconded by Mr. Veselik, by 6-0 vote, the policies were approved.

The Board considered the following policy additions and/or changes (first reading):

The Board considered approving the 2014-2015 Budget Development Calendar for Fiscal Year 2015. On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, this was approved.

The Board considered approving Budget Priorities for Fiscal Year 2015. On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, this was approved.

The Board considered approving a bid for uniforms for the bus mechanics and maintenance employees. On motion by Mrs. Williams, seconded by Ms. Sneed, by 6-0 vote, the Board approved the low bid from Cintas, Kingsport, Tennessee, for one year.

The Board considered approving the following job description:

On motion by Ms. Sneed, seconded by Mrs. Williams, by 6-0 vote, this was approved.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Veselik, by 6-0 vote, the Board accepted the following resignation:

On motion by Ms. Sneed, seconded by Mr. Veselik, by 6-0 vote, the Board transferred the following:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-1 vote, the Board approved the following new hire as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following new hire as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following resignations in coaching/extracurricular activities:

On motion by Ms. Sneed, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following new hires in coaching/extracurricular activities:

ADJOURN

On motion by Mr. Veselik, seconded by Ms. Sneed, by 6-0 vote, the meeting was adjourned.