November 12, 2012 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, student disciplinary matters as authorized by § 2.2-3711(A)(2) of the Code of Virginia, and consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiation or litigating posture of the public body as authorized by § 2.2-3711(A)(7) of the Code of Virginia.

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

Chairman Choate asked for a moment of silence to remember the veterans and their families.

On motion by Mr. Veselik, seconded by Mr. Catron, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Marion Intermediate School had the highest attendance percentage in the elementary school category for the month of October. Gary Foulke, Principal of Marion Intermediate School, introduced Bre Coley, a fifth grader, for having perfect attendance. The school received a certificate and the flag to display at the school.

Marion Middle School had the highest attendance percentage in the middle school category for the month of October. Mariann Blevins, Assistant Principal of Marion Middle School, introduced Emily Price, an eighth grader, and J. Mellinger, a seventh grader, for winning gold medals at the one act play competition held this past weekend in Lynchburg. The school received a certificate and the flag to display at the school.

Chilhowie High School had the highest attendance percentage in the high school category for the month of October. Jeff Smarr, Assistant Principal of Chilhowie High School, introduced Ckareekeea Branch, an eleventh grader, for being the Hogoheegee District Girls' Cross-Country champion. The school received a certificate and will be retaining the flag from last month.

Saltville Elementary School had the most improved attendance percentage for the month of October. Brenda Boone, Principal of Saltville Elementary School, introduced Annie Montgomery, a fifth grader, for having perfect attendance since second grade and being the state archery champion. The school received a certificate and the flag to display at the school.

Mike Davidson, Principal of Marion Senior High School, introduced Charles DeBord and Sarah Rudolph, Future Farmers of American (FFA) sponsors at Marion Senior High School. They recognized members of the FFA and shared information about their experience at the recent national competition held in Indianapolis.

Tim Duncan, Principal of Northwood Middle School, introduced Logan Frye, a seventh grader, Bailey Frye, a seventh grader, Tanner Smith, a seventh grader, and Morgan Hughes, an eighth grader, for being selected as good citizens for the month of October at Northwood Middle School. They will receive a Good Citizenship Plaque at the end of the school year.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT'S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of October 2012, fiscal year 2013.

Dr. Robinson reviewed K-5, middle school, and high school class sizes.

Dr. Robinson shared information from the Long Range Planning Committee's meeting held on October 22, 2012.

Dr. Robinson shared information from the Budget Committee's meeting held prior to the school board meeting.

Dr. Cassell provided an update on facilities.

Allen Asbury, Project Manager, provided an update on the renovation project at Marion Primary School and the construction of the new elementary school.

DISCUSSION TOPICS

Dr. Robinson discussed travel arrangements for the VSBA Annual Convention to be held in Williamsburg November 14-16, 2012.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

None of the board members had any questions or comments.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policies for approval (second reading):

On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, the policies were approved.

The Board considered the following policy additions and/or changes (first reading):

The Board considered deleting the following policies:

On motion by Mr. Catron, seconded by Mrs. Williams, by 7-0 vote, the policies were deleted.

The Board considered approving the Smyth County School Board Sequestration Resolution. On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the resolution was approved.

The Board considered approving the 2012-2013 Title VI, Part B, Subpart 2–Rural and Low-Income School Program Grant application. On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the application was approved.

The Board considered formal adoption of the Race to the Top Grant. On motion by Mrs. Williams, seconded by Mr. Ryan, by 7-0 vote, this was approved.

The Board considered approving a revised Budget Calendar for fiscal year 2014. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the revised calendar was approved.

The Board considered approving the following advisory committee recommendation for 2012-2013:

On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, the advisory committee was approved as amended to add Mr. Buchanan instead of Mr. Ryan as the board member.

The Board considered approving the following Smyth County Educational Foundation appointment. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the board approved Vince Groseclose to serve on the Board of Directors of the Smyth County Educational Foundation.

The Board considered approving an Emory & Henry application for a planning grant to eventually establish a laboratory school with Smyth County Public Schools. On motion by Mr. Catron, seconded by Mr. Ryan, by 7-0 vote, the Board approved for Dr. Robinson to negotiate some issues concerning the Board regarding the application for a planning grant.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, the Board approved the following retirement:

On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, the Board approved the following resignations:

On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, the Board hired the following as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, the Board approved a total of twelve work weeks of unpaid Family Medical Leave during any 12-month period for the following:

On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, the Board accepted the resignation of Steve Harris as assistant wrestling coach at Northwood High School.

On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, the Board hired the following in coaching/extracurricular positions:

On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, the Board approved the following:

On motion by Ms. Sneed, seconded by Mr. Veselik, by 7-0 vote, the Board approved the superintendent's recommendation for student discipline Case # 2012-03.

Dr. Robinson provided a presentation about school achievement data.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiation or litigating posture of the public body as authorized by § 2.2-3711(A)(7) of the Code of Virginia.

On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the meeting was adjourned.