November 13, 2017 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 p.m., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Jesse Choate called the meeting to order and welcomed everyone.

The roll was called by the Clerk, and the following members were present: Mac Buchanan, Jesse Choate, Paul Grinstead, Susan Williams, Todd Williams, and Bill Veselik. Wayne Carter was absent due to a prior obligation.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: Personnel – Retirements, resignations, transfers, hires, and other personnel discussions, as authorized by § 2.2-3711(A)(1) of the Code of Virginia and discussion or consideration of admission or disciplinary matters or any other matters that would involve the possible disclosure of information contained in a scholastic record concerning any student, as authorized by § 2.2-3711(A)(2) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Dr. Grinstead, by 6-0 vote, the following items were approved.

PRESENTATIONS/RECOGNITIONS

Attendance awards for October 2017 were presented to Sugar Grove Elementary School, Chilhowie Middle School, and Northwood High School. Chilhowie Elementary School received the Most Improved Attendance award for October.

SUPERINTENDENT’S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of October 2017.

Jackie Wilson, Truancy Officer for Smyth County Schools, provided an update on the Strive for 5 Initiative. Overall attendance in the county has improved 4.6% at the end of the first nine weeks of school.

Dr. Carter provided information pertaining to the annual class size report.

Dr. Carter presented annual data concerning school and division improvement. He reported that all Smyth County Schools are accredited. Accreditation is determined by assessments in all four core content areas. He credited this achievement to diligent efforts on the part of student, teachers, administrators, and parents.

Dr. Carter provided statistical information on the Community Eligibility Provision. Smyth County currently has four schools involved in the provision and participation among students continues to rise. The schools currently involved are Marion Elementary School, Oak Point Elementary School, Saltville Elementary School, and Sugar Grove Elementary School.

Dr. Carter provided an update on facilities.

PUBLIC COMMENT

There were no comments during public comment time.

DISCUSSION TOPICS

Dr. Carter shared information on the following:

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan congratulated Mrs. Mariann Blevins and Northwood Middle School on winning the Beautification Award sponsored by the Smyth County Chamber of Commerce.

ACTION ITEMS—(MOTION REQUIRED)

The Board considered approving the following policies and/or revisions (first reading revisions):

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the policies were approved.

The Board considered changes to the Smyth County Schools Program of Studies. On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the changes were approved.

The Board considered approving the 2017-2018 Smyth County Schools Professional Development Plan. On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the plan was approved.

The Board considered approving the Career & Technical Education (CTE) Advisory Committee. On motion by Dr. Grinstead, seconded by Mr. Buchanan, by 6-0 vote, the committee was approved.

The Board considered adding an additional Swim Coach at Marion Senior High School. On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, the addition was approved.

The Board considered scheduling an Insurance Committee meeting on Monday, November 27, 2017 at 4:00 p.m. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the meeting was scheduled.

The Board considered scheduling a Budget Committee meeting on Wednesday, November 29, 2017 at 4:00 p.m. On motion by Mrs. Williams, seconded by Mr. Buchanan, by 6-0 vote, the meeting was scheduled.

CLOSED SESSION ITEMS—(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following retirements:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following resignations:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following transfer:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following hire, as recommended by the Superintendent:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following coaching/extracurricular hires:

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the meeting was adjourned.