Minutes of the November 14, 2011 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone. He introduced Mac Buchanan as the newly elected school board member to serve the North Fork District.

The roll was called by the clerk, and the following members were present: Jesse Choate, Bill Veselik, Susan Williams, Susan Sneed, Dick Ryan, and Jerry Catron. Jim Coulthard was absent.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Ms. Sneed, seconded by Mrs. Williams, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, student disciplinary matters as authorized by § 2.2-3711(A)(2) of the Code of Virginia, and student exemption from compulsory attendance as authorized by § 22.1-254(C)(1) of the Code of Virginia.

On motion by Mr. Catron, seconded by Mr. Veselik, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

CONSENT AGENDA

On motion by Mr. Catron, seconded by Mr. Veselik, by 6-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Chilhowie Elementary School had the highest attendance percentage in the elementary category for the month of October. Sanders Henderson, Principal of Chilhowie Elementary School, introduced Aaron Olinger, a fifth grader, for having perfect attendance. The school received a certificate and the flag to display at the school.

Northwood Middle School had the highest attendance percentage in the middle school category for the month of October. Damon Mazoff, Principal of Northwood Middle School, introduced Dalton Frye, an eighth grader, for having perfect attendance. The school received a certificate and the flag to display at the school.

Northwood High School had the highest attendance percentage in the high school category for the month of October. Stan Dunham, Principal of Northwood High School, introduced Michaela Vaughn, a twelfth grader, for having perfect attendance. The school received a certificate and will be retaining the flag from last month.

Marion Primary School had the most improved attendance percentage for the month of October. Kimberly Williams, Principal of Marion Primary School, introduced Anna Grace Hagy and Aditya Munish Chadha, second graders, for having excellent attendance since kindergarten. The school received a certificate and the flag to display at the school.

Barry Glenn, President of Jobs for Virginia Graduates (JVG), presented Songia Widener with a plaque for the Smyth Career & Technology Center JVG program’s outstanding performance and accomplishments in exceeding "5 of 5" national performance goals for the Class of 2010.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT’S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of October 2011, fiscal year 2012.

Brandon Ratliff, Principal of Marion Middle School, reported on that school’s annual School Improvement Plan.

Damon Mazoff, Principal of Northwood Middle School, reported on that school’s annual School Improvement Plan.

Tammy Johnson, Principal of Rich Valley Elementary School, reported on that school’s annual School Improvement Plan.

Gary Roberts, Principal of Sugar Grove Combined School, reported on that school’s annual School Improvement Plan.

Dr. Cole Spencer, Director of Human Resources/Coordinator of Auxiliary Services, provided an update on the food service debt collection policy.

Dennis Carter, Director of Curriculum and Instruction, reviewed Smyth County School’s K-8 Literacy and Assessment Plan for 2011-2012.

Mr. Carter presented professional development opportunities that will be offered over the next year which are funded with federal funds.

Dr. Robinson and Mr. Carter reviewed class size reports for grades K-12.

Dr. Robinson shared information about the corrective action plans for Marion Intermediate School and Marion Primary School that will be submitted to the Virginia Department of Education.

Dr. Robinson provided an update on facilities.

DISCUSSION TOPICS

The Board discussed plans for attending the 2011 VSBA Annual Convention in Williamsburg on November 16-18, 2011.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

None of the board members had any questions or comments.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policies for approval (second reading):

On motion by Mr. Catron, seconded by Mrs. Williams, by 6-0 vote, the policies were approved.

The Board considered policy additions and/or changes for the following (first reading):

The Board considered approving the following advisory committee recommendation:

On motion by Ms. Sneed, seconded by Mrs. Williams, by 6-0 vote, the committee appointments were approved.

The Board considered adopting middle and high school math textbooks. On motion by Mr. Catron, seconded by Ms. Sneed, by 6-0 vote, this was approved.

The Board considered requesting a budget amendment to the 2011-2012 budget. On motion by Mr. Veselik, seconded by Mr. Catron, by 6-0 vote, this was approved.

The Board considered approving a bid for utility audit services. On motion by Mr. Ryan, seconded by Mr. Veselik, by 6-0 vote, the bid from Troy & Banks was approved.

The Board considered a called school board meeting for Friday, November 18, 2011 at 4:00 P.M. On motion by Mrs. Williams, seconded by Mr. Catron, by 6-0 vote, this was approved.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the retirement of Bill Buchanan as bus driver for the Marion area.

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board accepted the following resignations:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board hired the following as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board accepted the resignation of Ashley Frye as cheerleading coach at Northwood High School.

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board hired the following in extracurricular/coaching positions:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved a total of twelve work weeks of unpaid Family Medical Leave during any 12-month period for the following:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the superintendent’s recommendation for religious exemption from compulsory school attendance for Case #2011-05, Case #2011-06, Case #2011-07, Case #2011-08, Case #2011-09, and Case #2011-10.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Veselik, by 6-0 vote, the meeting was adjourned.