October 8, 2012 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the gym at Sugar Grove Combined School, 242 Teas Road, Sugar Grove, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Susan Williams, Susan Sneed, Dick Ryan, Jerry Catron, and Mac Buchanan. Bill Veselik was absent.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Buchanan, seconded by Mrs. Williams, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, student disciplinary matters as authorized by § 2.2-3711(A)(2) of the Code of Virginia, and student exemption from compulsory attendance as authorized by § 22.1-254(B)(2) of the Code of Virginia.

On motion by Mr. Buchanan, seconded by Mrs. Williams, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

CONSENT AGENDA

On motion by Ms. Sneed, seconded by Mrs. Williams, by 6-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Rich Valley Elementary School had the highest attendance percentage in the elementary school category for the month of September. Tammy Hahn, Principal of Rich Valley Elementary School, introduced Jake Estridge, a fifth grader, for being a good student and hard worker. The school received a certificate and the flag to display at the school.

Chilhowie Middle School had the highest attendance percentage in the middle school category for the month of September. Sam Blevins, Principal of Chilhowie Middle School, introduced Rainni Crutchfield, a sixth grader, for having very good attendance. The school received a certificate, and they have the flag from last spring.

Chilhowie High School had the highest attendance percentage in the high school category for the month of September. Mike Sturgill, Principal of Chilhowie High School, introduced Jeff Robinson and Keith Holley, baseball coaches at Chilhowie High School. The baseball team was state runner-up last June. The school received a certificate, and they have the flag from last spring.

Tim Duncan, Principal of Northwood Middle School, introduced Haley Broyles, a seventh grader, and Trey Estridge, an eighth grader, for being selected as good citizens for the month of September at Northwood Middle School. Morgan Hughes, an eighth grader, was also selected, but was not present. They will receive a Good Citizenship Plaque at the end of the school year.

Dr. Robinson shared that Jesse Choate and Dick Ryan were recognized in the Smyth County News & Messenger as being selected as one of the 2012 Virginia Mountains Most Beautiful People. Also recognized were several retired Smyth County teachers and Sally Moorer and Dianna Tibbs, two active Smyth County teachers.

PUBLIC COMMENT

Gayla Combs had signed up for public comment, but commented that her question had already been answered.

SUPERINTENDENT'S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of September 2012, fiscal year 2013.

Dr. Robinson reported on the September 30, 2012 enrollment numbers. Total enrollment was 4,677 students.

Dr. Robinson shared information from the budget committee's meeting held on Tuesday, September 25, 2012.

Dr. Cassell provided information about the flexible spending accounts and auto insurance payroll deduction.

Dr. Cassell provided an update on facilities.

Allen Asbury, Project Manager, provided an update on the renovation project at Marion Primary School and the construction of the new elementary school.

Dr. Janet Crickmer with Emory & Henry College presented a College Partnership Laboratory Schools proposal in which the college would have a more direct relationship with the public schools. Also present from the college was Dean David Haney, vice president of academic affairs and dean of faculty. On motion by Mr. Catron, seconded by Mrs. Williams, by 6-0 vote, the Board approved working with the college on this proposal.

Dr. Robinson provided an update on the "micro-roundabout" to be constructed at the intersection of Route 11 and Brown Subdivision Road. Dr. Robinson will share this VDOT requirement with the Board of Supervisors on Tuesday, October 9, 2012 at their meeting. The Smyth County Board of Supervisors will be considering approval of the Revenue Sharing agreement which the project qualifies for with VDOT.

Dr. Robinson reported on accreditation and Annual Measurable Objectives (AMO). The changeover from Average Yearly Progress (AYP) to AMO scoring of student progress took place this past summer.

DISCUSSION TOPICS

Dr. Robinson shared the 2012 VSBA Delegate Assembly Handbook. On motion by Mr. Catron, seconded by Mr. Ryan, by 6-0 vote, the Board approved for the delegate and alternate attending the VSBA Annual Convention in Williamsburg in November to ask why under Proposed Bylaws Changes it was listed to consider elimination of spring regional meetings.

Dr. Robinson presented possible dates for the Long Range Planning Committee to hold a meeting.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Choate thanked Sugar Grove Combined School for hosting the October school board meeting.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policies for approval (second reading):

On motion by Mr. Catron, seconded by Mrs. Williams, by 6-0 vote, the policies were approved.

The Board considered the following policy additions and/or changes (first reading):

The Board considered approving an instructional aide position for Sugar Grove Combined School. On motion by Mr. Catron, seconded by Mrs. Williams, by 6-0 vote, the position was approved.

The Board considered approving Budget Priorities for fiscal year 2014. On motion by Mr. Catron, seconded by Mrs. Williams, by 6-0 vote, this was approved.

The Board considered approving the Budget Calendar for fiscal year 2014. On motion by Mr. Catron, seconded by Ms. Sneed, by 6-0 vote, the calendar was approved.

The Board considered approving Anaphylaxis Procedures. On motion by Mrs. Williams, seconded by Mr. Ryan, by 6-0 vote, the procedures were approved.

The Board considered allowing a Chilhowie High School teacher to teach an additional section of math the second semester. On motion by Mr. Catron, seconded by Mrs. Williams, by 6-0 vote, this was approved.

The Board considered adding Introduction to Game Design & Development offered through Virtual Virginia to the Program of Studies. On motion by Mr. Catron, seconded by Ms. Sneed, by 6-0 vote, this was approved.

The Board considered approving a revision to the front section of the 2012-2013 Program of Studies. On motion by Mrs. Williams, seconded by Mr. Buchanan, by 6-0 vote, this was approved.

The Board considered adding The Hunger Games to the middle and high school reading list. On motion by Mr. Ryan, seconded by Ms. Sneed, by 6-0 vote, this was approved.

The Board considered approving the following advisory committee recommendations for 2012-2013:

On motion by Mr. Catron, seconded by Mr. Ryan, by 6-0 vote, the advisory committees were approved.

The Board considered approving new names for the renovated Marion Primary School and the new elementary school. On motion by Mr. Buchanan, seconded by Mrs. Williams, by 6-0 vote, Marion Primary School will become Marion Elementary School and the new elementary school will be named Oak Point Elementary School.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Ryan, by 6-0 vote, the Board approved the following resignations:

On motion by Ms. Sneed, seconded by Mrs. Williams, by 6-0 vote, the Board hired Christy VanArnum as instructional aide at Atkins Elementary School.

On motion by Ms. Sneed, seconded by Mrs. Williams, by 6-0 vote, the Board accepted the following resignations in coaching/extracurricular positions:

On motion by Ms. Sneed, seconded by Mr. Ryan, by 6-0 vote, the Board hired the following in coaching/extracurricular positions:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the following changes:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the superintendent's recommendation for religious exemption from compulsory school attendance for Case # 2012-10.

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the superintendent's recommendation for student discipline Case # 2012-02.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Buchanan, by 6-0 vote, the meeting was adjourned.