October 9, 2017 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 p.m., in the library of Rich Valley Elementary School, 196 Long Hollow Rd, Saltville, VA.

CALL TO ORDER

Chairman Jesse Choate called the meeting to order and welcomed everyone.

The roll was called by the Clerk, and the following members were present: Mac Buchanan, Wayne Carter, Jesse Choate, Paul Grinstead, Todd Williams, and Bill Veselik. Susan Williams was absent due to illness.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: Personnel – Retirements, resignations, transfers, hires, and other personnel discussions, as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Dr. Grinstead, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the following items were approved.

SUPERINTENDENT’S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of September 2017.

Dr. Carter provided an update on facilities.

Dr. Carter provided an update on the Division and School Improvement Plans.

Dr. Carter provided an enrollment update as of September 30, 2017. The division budgeted for 4,236 students and we have a current enrollment of 4,269 students. Enrollment is down 67 students from the 2016-2017 school year.

Dr. Carter discussed the Legislative Listening Tour which will take place on Wednesday, October 18, 2017, at 6:00 p.m. at the SWVA Higher Education Center in Abingdon, VA.

Dr. Carter reviewed the Security Grant which was received from the state of Virginia in the amount of $80,000.00 and will be used to purchase cameras and update DVR systems at Chilhowie Elementary School, Chilhowie Middle School, Marion Middle School, Northwood Middle School, and Rich Valley Elementary School. In addition to the $80,000.00 received from the state, there is a local match within our operational budget for an additional $20,000.00 bringing the total to $100,000.00.

Dr. Carter recognized Mr. Joe Johnson who was in attendance. Mr. Johnson is running against Mr. Roger "Peanut" Frye for the Saltville district School Board seat which will be vacated by Dr. Wayne Carter at the end of his current term.

PRESENTATIONS/RECOGNITIONS

Dr. Carter presented Academy Awards Certificates from the Virginia School Boards Association to Mr. Jesse Choate, Mr. Mac Buchanan, Dr. Paul Grinstead, and Ms. Tara Pruitt. The certificates were in recognition of their commitment to effective school board governance through their participation in the 2016-2017 VSBA School Board Academy. Mr. Jesse Choate presented Dr. Dennis Carter with an award as well.

Attendance awards for September 2017 were presented to Atkins Elementary School, Chilhowie Middle School, and Chilhowie High School.

PUBLIC COMMENT

There were no comments during public comment time.

DISCUSSION TOPICS

Dr. Carter shared information on the following:

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Dr. Grinstead discussed the VSBA Legislative Advocacy Conference he attended in Charlottesville, VA on September 28, 2017.

Mr. Buchanan thanked Mrs. Tammy Hahn, Principal of Rich Valley Elementary School, for her hospitality and allowing the Board to hold the monthly meeting at her school.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered approving the following policies and/or revisions (second reading revision):

On motion by Mr. Veselik, seconded by Dr. Grinstead, by 6-0 vote, the policy was approved.

The Board considered approving the Riverhawks mascot for the Smyth Career & Technology Center. On motion by Dr. Grinstead, seconded by Mr. Veselik, by 6-0 vote, the mascot was approved.

The Board considered approving the Title IV, Part A, Student Support and Academic Enrichment Grant. On motion by Dr. Grinstead, seconded by Mr. Buchanan, by 6-0 vote, the grant application was approved.

The Board considered approving the FY 18-22 Capital Improvement Plan as a guiding document. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the plan was approved.

The Board considered approving the 2017-2018 Parent Advisory Committee for Title I. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the committee members were approved.

The Board considered approving the 2017-2018 Gifted Advisory Committee. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the committee members were approved.

The Board considered adding a part-time staff member to support our English Language Learner population. On motion by Mr. Buchanan, seconded by Mr. Veselik, by 6-0 vote, the addition of the position was approved.

The Board considered allowing the Superintendent to approve payment of the Quarterly Federal Tax reconciliation. On motion by Dr. Grinstead, seconded by Mr. Veselik, by 6-0 vote, this was approved.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the Board approved the following resignations:

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the Board approved the following hires, as recommended by the Superintendent:

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the Board approved the following coaching/extracurricular resignation:

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the Board approved the following coaching/extracurricular hires:

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the Board approved the following:

ADJOURN

On motion by Mr. Buchanan, seconded by Mr. Veselik, by 6-0 vote, the meeting was adjourned.