Minutes of the October 11th, 2004 meeting of the Smyth County School Board, as approved by the School Board at its November 8th, 2004 meeting

Marion, Virginia
October 11, 2004

The Smyth County School Board met today with the following members present: Jesse Choate, Laura Hall, Roger Nipper, Susan Sneed, Charles Doane, and Jerry Catron.

On motion by Mr. Catron, seconded by Mrs. Hall, the board voted unanimously to approve the minutes from the September 13, 2004, and September 30, 2004, meetings as presented.

On motion by Mr. Catron, seconded by Mr. Nipper, the board voted unanimously to approve the agenda after adding to item #21. Other items of interest - a. Background searches for volunteers that work the concession stand at Northwood High School; b. Date and time for the legislative breakfast and joint meeting with the Smyth County Board of Supervisors; and c. Update on the VSBA Leadership Conference by Laura Hall.

During citizens' time, Jerry Catron thanked the board for the use of the school bus used as a shuttle on October 2, 2004, by the Saltville Historical Foundation.

Northwood High School had the highest attendance percentage in the high school category for the months of August/September. Steve Johnston, Principal of Northwood High School, introduced Billy Wyatt, a ninth grader, for having perfect attendance and making all A's on his progress report. The school received a certificate and a flag to fly at the school.

Kyle Rhodes, Principal of Marion Middle School, introduced SCA officers with perfect attendance. Present were Juliana Sullivan, Samantha Barker, Katie Ellis, Billy Ray Johnson, and Chandler Hopkins. Marion Middle School had the highest attendance percentage in the middle school category. The school received a certificate and retained the flag from last spring.

Rich Valley Elementary School had the highest attendance percentage in the elementary category. Jim Sullivan introduced Patrick Campbell, a second grader, for having perfect attendance in kindergarten, first, and second grades. He also introduced Cole Frye, a second grader, for having perfect attendance in first and second grades. The school received a certificate and a flag to fly at the school.

Mike Sturgill, Principal of Chilhowie Elementary School, introduced Josh Dolinger, a fourth grader, for having perfect scores last year on all of his SOL tests.

Mr. Sullivan updated the board on student enrollment figures for 2004-2005. As of September 30, 2004, enrollment was 4,983.

The board received copies for review of the class-size figures for school year 2004-2005.

The board heard a request from Dale Holt, Principal of Marion Senior High School, for a southern trip for the Class of 2005. On motion by Mr. Catron, seconded by Mrs. Hall, the board voted unanimously to approve the southern trip that would include visiting Universal Studios, Epcot, Sea World, and NASA Kennedy Space Center.

Dale Holt, Principal of Marion Senior High School, requested permission from the board for the foreign language department to travel to Europe in the summer of 2005. On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted to approve the trip as presented providing that if events in the world should change the board would need to revisit this trip. The motion passed with 5 ayes and 1 nay.

The board heard an update on the Jobs for Virginia Graduates Program presented by Barry Glenn, CEO of Jobs for Virginia Graduates. Mr. Glenn presented the board and Laura Lincoln with plaques for outstanding performance and accomplishment in exceeding '5 of 5' national performance goals for the Class of 2003.

Rick Blevins, Director of Human Resources and Auxiliary Services, made some recommendations to the board regarding the Retirement Bridge Plan. Further discussion regarding the plan will be continued at the November meeting.

On motion by Mr. Catron, seconded by Mrs. Hall, the board voted unanimously to approve a bus request from Virginia Highlands Community College Educational Talent Search to transport students from Chilhowie High School to Wake Forest University on Saturday, October 23, 2004.

On motion by Ms. Sneed, seconded by Mr. Catron, the board voted unanimously to approve a bus request from Wytheville Community College Educational Talent Search to transport students from Marion Middle School and Sugar Grove Combined School to Roanoke College on Tuesday, November 2, 2004.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to approve the following advisory committees:

a. Career and Technology - after adding Susan Sneed as the board member; b. Enrichment - as presented; c. Special Education - after adding Susan Sneed as the board member; d. Title I and Title V - as presented; e. Family Life Education - as presented; and f. School Health - as presented.

On motion by Mrs. Hall, seconded by Mr. Catron, the board voted unanimously to approve the school fund raising activities for 2004-2005 as presented.

Steve Reedy, Principal of Chilhowie High School, requested the board's permission to serve on the Virginia High School League's Executive Committee. On motion by Mrs. Hall, seconded by Mr. Catron, the board voted unanimously to approve this request.

The board considered plans to participate in the public meeting at George Wythe High School, on Thursday, October 14, 2004, concerning proposed revisions to the Standards of Quality.

Elizabeth Roberts, Business Decision Support Analyst, reviewed revenue, expenditures, and cash flow figures through the month of September, 2004.

Mr. Sullivan reviewed budgeted instructional allotments for schools for 2004-2005. On motion by Mrs. Hall, seconded by Mr. Doane, the board voted unanimously to approve the allotments to schools as presented.

Mr. Sullivan reviewed the changes in the budget revenue and expenditure figures following the adjustments made by the Smyth County Board of Supervisors. On motion by Mrs. Hall, seconded by Mr. Doane, the board voted unanimously to approve the changes to the budget - County School Operating Fund Budget in the amount of $40,600,998.00 and the County School Debt and Capital Outlay Fund Budget in the amount of $1,486,868.00.

The board discussed plans for the "Key Work of School Boards" planning meeting to be held on Monday, October 25, 2005, at 5:00 P.M.

The board considered changes to the Draft Policy Recommendation Concerning School Board Support of National Board Certification. On motion by Mrs. Hall, seconded by Mr. Catron, the board voted unanimously to adopt this policy as presented.

The board considered a Hazing Policy. The board will review this policy again next month after some changes are made.

The board reviewed some recommended changes to the present policy Dangerous Objects, Firearms, Bomb Threats, Explosives, Arson. The board will review this policy again next month after some changes are made.

The board received information concerning participation in a Rural Education Support Program sponsored by the National Research Center on Rural Education Support and funded by the Institute for Education Sciences. On motion by Mr. Doane, seconded by Ms. Sneed, the board voted unanimously to participate in the program providing that it will not cause any additional burdens on the classroom teacher, and if it does cause any problems the board will revisit their participation in the program.

Pursuant to 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to convene a closed meeting for the purpose of discussing the following specific matters: personnel issues as authorized by 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Doane, seconded by Mrs. Hall, the board returned to the open meeting.

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law;

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE:

Ayes: 6 Nays: 0

Mrs. Clark was absent.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to approve the following as recommended by the superintendent:

  1. Accept the resignation of Beverly Ward from her food service position at Marion Middle School;
  2. Hire Linda L. Box for the food service position at Marion Middle School;
  3. Hire Dorwood A. McKinney for the part-time food service position at Chilhowie High School;
  4. Hire Michael Henderlite as the head wrestling coach at Chilhowie High School; and
  5. Honor the request of Linda Walker, food service employee at Chilhowie High School, for family medical leave.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to approve the September payroll, paid September 30, 2004, checks #44969-45127.

On motion by Mr. Nipper, seconded by Mr. Catron, the board voted unanimously to approve and pay current invoices in the amount of $643,288.29 from the County School Operating Fund, the same to be listed in the warrant register.

On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to approve and pay current invoices in the amount of $116,088.75 from the County School Debt and Capital Outlay Fund, the same to be listed in the warrant register.

On motion by Mrs. Hall, seconded by Mr. Catron, the board voted unanimously to approve invoices for utility payments made prior to the October 11, 2004, school board meeting in the amount of $16,931.54 from the County School Operating Fund, the same to be listed in the September warrant register.

The board considered a request from Catherine Morlock, part-time Enrichment teacher at Marion Middle School, for the sixth and seventh grades Enrichment Resource Program students to travel to Washington, D.C., in April 2005. On motion by Mrs. Hall, seconded by Mr. Doane, the board voted unanimously to approve the trip providing we are not under any kind of an elevated terror alert during this time.

The board discussed the need for background searches for volunteers that work the concession stand at Northwood High School. The recommendation from the superintendent was that we define the policy of who will need a background search and in what capacity.

The board discussed possible dates and times for a legislative breakfast and a joint meeting with the Smyth County Board of Supervisors.

Laura Hall reported on the VSBA 2004 Leadership Conference she attended in Charlottesville.

On motion by Mr. Catron, seconded by Mrs. Hall, the meeting was then adjourned.