Minutes of the October 12, 2009 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the library at Northwood Middle School, 156 Long Hollow Road, Saltville, Virginia.

CALL TO ORDER

Chairperson Choate called the meeting to order and welcomed everyone. He thanked Northwood Middle School for hosting the school board meeting.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Coulthard, seconded by Mrs. Williams, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Doane, seconded by Mr. Coulthard, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Chilhowie Elementary School had the highest attendance percentage in the elementary category for the month of September. Sanders Henderson, Assistant Principal of Chilhowie Elementary School, accepted the certificate and flag on behalf of the school. Due to illness, Derek Blevins, a fourth grader, could not attend. He was chosen for having excellent results on the third grade SOL tests and good attendance.

Northwood Middle School had the highest attendance percentage in the middle school category for the month of September. Damon Mazoff, Principal of Northwood Middle School, introduced recently elected officers of the SCA. Officers present were Lauren Griffin, President, Brooke Hagen, Vice-President, and Kayla Carrier, Secretary. Payton Stephenson, Reporter, was not able to be present. They received a certificate and the flag to display at the school.

Chilhowie High School had the highest attendance percentage in the high school category for the month of September. Mike Sturgill, Principal of Chilhowie High School, introduced Conner Hayden, a tenth grader, for qualifying two consecutive years for the state golf tournament. They received a certificate and the flag to display at the school.

Mike Sturgill recognized Steve Reedy for receiving the VHSL Region C Award of Merit for Administration.

Stan Dunham recognized Carl Cardwell for receiving the VHSL Region C Award of Merit for a Contributor.

Dr. Robinson recognized Northwood High School for receiving the VHSL "Stay in the Game" Award. Northwood High School received the recognition because no player or coach was ejected from a game last year.

Mr. Catron presented Yukon Gold Potatoes to each board member. These potatoes were grown by the agriculture class at Northwood Middle School.

Mr. Hambrick inquired about Emma Blevins, an eighth grader at Marion Middle School, for being a poster contest winner. Dr. Robinson reported that her drawing was selected to be on the VDOE transportation calendar and that she was scheduled to be recognized at the November board meeting.

PUBLIC COMMENT

No citizens spoke during public comment.

SUPERINTENDENT'S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of September 2009, fiscal year 2009-2010.

Dr. Cassell reviewed the fiscal year 2009 annual report of revenue and expenditures for all accounts.

Dr. Robinson reviewed the School Accreditation Report.

Dr. Robinson discussed the Instructional Consultation Team (ICT) implementation at Marion Intermediate School/Marion Primary School. Steve Miller and Kimberly Williams made a few comments regarding the program.

Dr. Robinson provided an update on 2009-2010 school enrollment figures.

Reva Rhea, Principal of Atkins Elementary School, reported on that school's Annual School Improvement Plan.

Dennis Carter, Principal of Chilhowie Elementary School, reported on that school's Annual School Improvement Plan.

Steve Miller, Principal of Marion Intermediate School, reported on that school's Annual School Improvement Plan.

Kimberly Williams, Principal of Marion Primary School, reported on that school's Annual School Improvement Plan.

Tammy Johnson, Principal of Rich Valley Elementary School, reported on that school's Annual School Improvement Plan.

Brenda Boone, Principal of Saltville Elementary School, reported on that school's Annual School Improvement Plan.

DISCUSSION TOPICS

No items were listed for discussion.

QUESTIONS FROM BOARD MEMBERS

Mr. Hambrick reported on the VSBA Leadership Conference held at the Charlottesville Omni.

Mr. Doane thanked all the principals for all their hard work.

ACTION ITEMS—MOTION REQUIRED

The Board considered the following policies for approval (second reading):

On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, the policies were approved.

The Board considered policy additions and/or changes for the following (first reading):

The Board considered deleting the following policies:

On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, the policies were deleted.

The Board considered approving four professional firms to provide architectural and engineering services on a contractual basis by contract. The four firms are:

On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, this was approved.

The Board considered appointing a board representative for the School Health Advisory Committee and the Technology Advisory Committee. On motion by Mr. Coulthard, seconded by Mr. Catron, by 7-0 vote, Susan Sneed was appointed to the School Health Advisory Committee and Susan Williams was appointed to the Technology Advisory Committee.

The Board considered approving the following advisory committee recommendations:

On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, the advisory committee recommendations were approved as presented.

The Board considered bids for dust collection at the Chilhowie High School Agriculture Building. On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, the bid from Air Specialists of Virginia, Inc., in the amount of $19,400.00 was approved.

The Board considered bids for coal supply. On motion by Mr. Doane, seconded by Mrs. Williams, by 7-0 vote, the bid from Red River Coal in the amount of $90.00 per ton was approved.

The Board considered bids for paving at Chilhowie Elementary School, Chilhowie High School, and Chilhowie Middle School. On motion by Mr. Catron, seconded by Mrs. Williams, by 7-0 vote, the bid from Medley's Paving in the amount of $34,582.75 was approved.

The Board considered a quotation in the amount of $13,000.00 for an Interactive Reading Intervention Program (istation) for Marion Intermediate School, Sugar Grove Combined School, and Atkins Elementary School. On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered adopting the fiscal year 2011 budget calendar. On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, this was approved.

The Board considered adopting the fiscal year 2011 budget priorities. On motion by Mr. Catron, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered approving Horace Mann as our flexible spending accounts provider. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-1 vote, this was approved.

CLOSED SESSION ITEMS

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board hired the following as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved up to a total of twelve work weeks of unpaid leave during any 12-month period of Family Medical Leave for the following:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board hired the following in extracurricular/coaching positions:

ADJOURN

On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, the meeting was adjourned.