October 12, 2015 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the library at Chilhowie Elementary School, 130 Lee Highway, Chilhowie, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone. He thanked Chilhowie Elementary School for hosting the meeting.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mr. Grinstead, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mr. Grinstead, by 6-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Sugar Grove Elementary School had the highest attendance percentage in the elementary school category for the month of September. Amy Wheeler, Principal of Sugar Grove Elementary School, introduced Matthew Shirey, a third grader, and Ryan Mullins, a third grader, for having perfect attendance. The school received a certificate and will be retaining the flag from last spring.

Chilhowie Middle School had the highest attendance percentage in the middle school category for the month of September. On behalf of the school, Sam Blevins, Principal of Chilhowie Middle School, was present to accept the certificate and attendance flag to display at the school.

Chilhowie High School had the highest attendance percentage in the high school category for the month of September. Mike Sturgill, Principal of Chilhowie High School, introduced Kelly Russell, a Chemistry teacher at Chilhowie High School, who had 100% of her students pass the Chemistry SOL test on their first attempt. The school received a certificate and will be retaining the flag from last spring.

Mr. Sturgill and Mrs. Russell held up a banner proclaiming “Warriors Against Bullying” in recognition of October Bullying Prevention Month across the nation. Mr. Sturgill presented board members with a “Warriors Against Bullying” bracelet.

Barry Glenn, President and CEO of Jobs for Virginia Graduates (JVG), shared information about the JVG program. The JVG Program is a non-profit affiliate of Jobs for America’s Graduates (JAG). He recognized Songia Widener, Principal of the Smyth Career & Technology Center, for her support of the program and her students’ successes. Connie Wyatt, JVG Specialist at the Smyth Career & Technology Center, was presented with a Peak Performance Award for Competency Attainment and a High Performer Award based on Follow-Up Reporting, 5 of 5 Attainment, and 100% Graduation Rate. Dr. Robinson and Mrs. Widener were presented with a National 5 of 5 Award for outstanding performance and accomplishments for the Class of 2014.

Board member Bill Veselik, a member of the Honorable Order of Kentucky Colonels, presented Dr. Robinson with a Commission of Kentucky Colonel, the highest civilian award for the state of Kentucky for contributions to society.

PUBLIC COMMENT

No public signed up for comments.

SUPERINTENDENT’S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of September, fiscal year 2016.

Dr. Robinson shared that enrollment as of Wednesday, September 30, 2015 (Day 30) was 4,452.

Dr. Robinson provided an update on facilities.

Dr. Robinson provided an update on the progress of the 2014-2015 Division Improvement Plan.

Dr. Dennis Carter, Assistant Superintendent for Instruction, provided an update on Alternative Assessments.

PUBLIC HEARING–6:30 P.M.

Chairman Jesse Choate opened the Public Hearing for filling the Chilhowie voting district school board vacancy.

Chairman Choate announced the names of the interested candidates. The candidates are Brian Chandler, James Musick, David Sturgill, and Todd Williams.

David Sturgill provided some personal background information and made a few comments regarding his interest in the Chilhowie District school board vacancy.

Chairman Jesse Choate declared the Public Hearing closed.

DISCUSSION TOPICS

The Board received copies of the 2015 VSBA Delegate Assembly Handbook.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan congratulated Mrs. Widener and the Smyth Career & Technology Center for all of their accomplishments.

Mr. Buchanan expressed his thanks to Mrs. Russell for the fine job she had done with her chemistry students.

Mr. Buchanan expressed his concerns about the lack of public input regarding the Public Hearing to fill the Chilhowie District school board vacancy.

ACTION ITEMS–(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Grinstead, by 6-0 vote, the Board authorized the Superintendent to adjust (lower) the October 2015 appropriation request to the Smyth County Board of Supervisors after tonight’s meeting, if necessary, based on vendor payments and projections.

The Board considered approving the Capital Improvement Plan for 2015-2020 to be used as a guiding document for facility improvements in the school division. On motion by Mr. Buchanan, seconded by Mrs. Williams, by 6-0 vote, this was approved.

The Board considered approving a Division Improvement Plan for 2015-2016. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, this was approved.

The Board considered approving adding the following classes to the Program of Studies:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the classes were approved.

The Board considered approving the 2015-2016 Title III Application, Assurances, and Budget Workbook. On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, these were approved.

The Board considered approving the Gifted and Title I Advisory Committees. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the committees were approved.

The Board considered a called school board meeting for Monday, October 26, 2015 starting at 4:00 P.M. On motion by Mr. Grinstead, seconded by Mr. Veselik, by 6-0 vote, the meeting was approved.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following retirement:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following resignation:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board hired the following as recommended by the superintendent:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following resignations in coaching/extracurricular activities:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following changes:

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Grinstead, by 6-0 vote, the meeting was adjourned.