October 13, 2014 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the library at Chilhowie High School, 1160 East Lee Highway, Chilhowie, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone. He thanked Chilhowie High School for hosting the board meeting.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiation or litigating posture of the public body as authorized by § 2.2-3711(A)(7) of the Code of Virginia, discussion or consideration of admission or disciplinary matters or any other matters that would involve the disclosure of information contained in a scholastic record concerning any student of any Virginia public institution of higher education or any state school system as authorized by § 2.2-3711(A)(2) of the Code of Virginia, student exemption from compulsory attendance by reason of bona fide religious training or belief as authorized by § 22.1-254(B)(1) of the Code of Virginia, and student exemption from compulsory attendance as authorized by § 22.1-254(C)(1) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mr. Grinstead, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Rich Valley Elementary School had the highest attendance percentage in the elementary category for the month of September. Tammy Hahn, Principal of Rich Valley Elementary School, introduced Cady Anne Hahn, grade pre-k, for having perfect attendance. The school received a certificate and will be retaining the attendance flag.

Northwood Middle School had the highest attendance percentage in the middle school category for the month of September. Tim Duncan, Principal of Northwood Middle School, introduced Christian Gonzales, an eighth grader, for having perfect attendance and for being Northwood Middle School’s good citizen for the month of September. The school received a certificate and the attendance flag to display at the school. The other good citizen for the month of September is Kiersten Harris, an eighth grader.

Northwood High School had the highest attendance percentage in the high school category for the month of September. Rebecca Wilkerson-Smith, a teacher at Northwood High School, was present to accept the certificate. The school received the attendance flag to display at the school.

Dr. Robinson shared that Becky Pierce, a math teacher at Chilhowie Middle School, received the 2014 Emmet F. Low, Jr. Excellence in Teaching Award an award given by the Southwest Virginia Council of Teacher of Mathematics.

Dr. Robinson shared that the Smyth Career & Technology Center was the recipient of the Smyth County Chamber of Commerce Beautification Award for the month of June.

Barry Glenn, President and CEO of Jobs for Virginia Graduates (JVG), shared information about the program. He presented Songia Widener, principal of the Smyth Career & Technology Center, with an award for the SCTC JVG programs high performance in achieving all five of JAG’s standards for the Class of 2013. Connie Wyatt and Ron Cahill, teachers for the JVG program at the Smyth Career & Technology Center, were recognized as Virginia’s Outstanding Specialists for 2013-2014.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT’S REPORT

Dr. Robinson reviewed revenue, expenditure, and cash flow figures for the month of September 2014, fiscal year 2015.

Dr. Robinson shared information about the Too Good for Drugs Grant Application submitted by Oak Point Elementary School.

Dr. Robinson provided an update on facilities. He reported that the final bills for the renovation project at Marion Elementary School and the construction of Oak Point Elementary School are being paid.

The Facilities Committee is planning to hold a meeting next week.

Dr. Robinson reported on September 30, 2014 enrollment totals.

Dr. Robinson shared information from the joint Board of Supervisors and School Board Budget Committees meeting held on Tuesday, October 7, 2014.

Dr. Robinson shared information from the Insurance Committee meeting held on Wednesday, October 8, 2014. The Board will be looking at forming a Health Insurance Committee made up of employees from each school.

DISCUSSION TOPICS

Dr. Robinson shared information about the VSBA Annual Convention to be held November 19-21, 2014 in Williamsburg, Virginia.

Dr. Robinson shared information regarding the 2014 VSBA Delegate Assembly Handbook.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Veselik offered the Board’s condolences to Linda Burchette on the recent death of her father.

Mr. Buchanan requested an update on security cameras in the schools.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policy additions and/or changes (first reading):

The Board considered the following policy to be deleted:

On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the policy was deleted.

The Board considered approving an amended resolution to request that the Smyth County Board of Supervisors issue General Obligation School Bonds for the permanent financing of Literary Loan Anticipation Bonds and the refinancing of the current Literary Loans as presented by Roland M. Kooch, Jr., Senior Vice President, Davenport & Company. On motion by Mr. Grinstead, seconded by Mrs. Williams, by 7-0 vote, the amended resolution was approved.

The Board considered approving the following voluntary products through Mark III:

On motion by Mr. Marion, seconded by Mr. Carter, by 7-0 vote, these were approved.

The Board considered approving a bid for HVAC preventive maintenance for each of the following schools:

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, the bid from Starnes, Inc. was approved.

The Board considered approving a bid for Fire Alarm Inspection, Testing, and Certification for schools county-wide. On motion by Mr. Marion, seconded by Mrs. Williams, by 7-0 vote, the bid from Star City Fire Protection was approved.

The Board considered approving a part-time aide for Marion Senior High School in the self-contained classroom. On motion by Mrs. Williams, seconded by Mr. Buchanan, by 7-0 vote, this was approved.

The Board considered approving the following advisory committees:

On motion by Mrs. Williams, seconded by Mr. Buchanan, by 7-0 vote, these were approved.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board accepted the following resignations:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following new hires as recommended by the superintendent:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following new hires in coaching/extracurricular activities:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following resignation in coaching/extracurricular activities:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following:

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, the meeting was adjourned.