October 14, 2013 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the auditorium at Northwood High School, 305 Panther Lane, Saltville, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone. He thanked Northwood High School for hosting the meeting.

The roll was called by the clerk, and the following members were present: Jesse Choate, Bill Veselik, Susan Williams, Susan Sneed, Jerry Catron, and Mac Buchanan. Dick Ryan was absent.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, student exemption from compulsory attendance as authorized by § 22.1-254(C)(1) of the Code of Virginia, and student exemption from compulsory attendance by reason of bona fide religious training or belief as authorized by § 22.1-254(B)(1) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

CONSENT AGENDA

On motion by Mr. Catron, seconded by Mr. Veselik, by 6-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Chilhowie Elementary School had the highest attendance percentage in the elementary school category for the month of September. Sanders Henderson, Principal of Chilhowie Elementary School, introduced Susan Kilby, a first grade teacher at Chilhowie Elementary School, and shared about her hard work coordinating the Special Games. The school received a certificate and the flag to display at the school.

Chilhowie Middle School had the highest attendance percentage in the middle school category for the month of September. Michael Berry, a teacher at Chilhowie Middle School, introduced Cordell Puckett and Maggie Cannon, eighth graders, for being two outstanding students at Chilhowie Middle School. The school received a certificate and will be retaining the flag from last spring.

Northwood High School had the highest attendance percentage in the high school category for the month of September. Stan Dunham, Principal of Northwood High School, introduced Martin Chege and Brandon Surber, twelfth graders, and shared some of their athletic and academic accomplishments. The school received a certificate and the flag to display at the school.

Barry Glenn, President and CEO of Jobs for Virginia Graduates (JVG), shared information about the JVG program and an additional grant for Smyth County from the AT&T National Foundation. He presented Songia Widener, Principal, with a plaque for the Smyth Career and Technology Center JVG program's outstanding performance and accomplishments in exceeding "5 of 5" national performance goals for the Class of 2012.

Brenda Boone, Principal of Saltville Elementary School, introduced Tara Galliher, a teacher at Saltville Elementary School. Mrs. Galliher shared information about the school's plastic bag recycling program. She was also recognized by the Evergreen Soil and Water Conservation District as the Conservation Teacher of the Year.

Tim Duncan, Principal of Northwood Middle School, introduced Zachary Sheets, an eighth grader, for being selected as a good citizen for the month of September at Northwood Middle School.

Dr. Robinson presented VSBA Award of Excellence certificates and silver pins to Jesse Choate and Susan Williams. He presented a VSBA Award of Achievement certificate and bronze metal to Mac Buchanan.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT'S REPORT

Dr. Robinson reviewed revenue, expenditure, and cash flow figures for the month of September 2013, fiscal year 2014.

Dr. Robinson shared that Smyth County Public Schools was recognized by the American Lung Association and given a plaque for providing 100% tobacco-free school grounds for our students.

Dr. Robinson reported on enrollment as of September 30, 2013.

Dr. Cole Spencer, Director of Human Resources, provided information about the Virginia Hybrid Retirement Plan.

Dr. Spencer shared information about the Virginia Local Disability Program.

Dr. Robinson provided an update on Accreditation, Annual Measurable Objectives (AMOs), and On-time Graduation.

Dr. Robinson provided an update on facilities.

Allen Asbury, Project Manager, provided an update on the renovation project at Marion Elementary School and the construction of Oak Point Elementary School.

DISCUSSION TOPICS

Dr. Robinson shared information about the 2013 VSBA Delegate Assembly Handbook.

Dr. Robinson shared information about exams and exam exemptions.

Dr. Robinson discussed issues concerning Northwood High School's softball field project.

The Board considered a called school board meeting for Thursday, October 31, 2013 at 4:00 P.M. On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, this was approved.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan inquired about the new school zone signs for Rich Valley Elementary School and Northwood Middle School. Dr. Robinson shared that VDOT would be adding a sign underneath the school zone signs stating the specific times that the new speed limit would be enforced.

Dr. Robinson shared that in November VDOT would be adding Oak Point Drive to their state maintained roads. Also, a traffic study would be conducted to consider posting this as a school zone.

Mr. Veselik inquired about the availability of purchasing diesel for the buses at Fred's Trading Centers, Inc. Mr. Asbury stated that future billings would be received from Todd's Fuel Oil.

ACTION ITEMS - (MOTION REQUIRED)

The Board considered the following policies for approval (second reading):

On motion by Ms. Sneed, seconded by Mrs. Williams, by 6-0 vote, the policies were approved.

The Board considered the following policy additions and/or changes (first reading):

The Board considered the following policy to be deleted:

On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, the policy was deleted.

The Board considered the following job description:

The Board considered approving a resolution concerning high-stakes testing. On motion by Mr. Catron, seconded by Ms. Sneed, by 6-0 vote, the resolution was approved.

The Board considered approving a bid for bus and vehicle towing and dental trailer towing and hook-up. On motion by Mr. Veselik, seconded by Mr. Catron, by 6-0 vote, the bid from Marion Frame and Towing was approved.

The Board considered charging a $5.00 fee for additional or replacement diplomas. On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, this was approved.

The Board considered approving the following advisory committees:

On motion by Mrs. Williams, seconded by Ms. Sneed, by 6-0 vote, the committees were approved.

The Board considered approving the Smyth County School Board school visitation schedule for 2013-2014. On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the schedule was approved.

The Board considered approving the Title VI, Part B, Subpart 2 Rural and Low Income Grant Application. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the application was approved.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the following retirement:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board accepted the following resignation:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board transferred the following:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the following new hires as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the following resignations in coaching/extracurricular activities:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the following new hires in coaching/extracurricular activities:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board accepted the following resignation:

On motion by Ms. Sneed, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following:

On motion by Ms. Sneed, seconded by Mr. Veselik, by 6-0 vote, the Board approved the superintendent's recommendation for the following:

ADJOURN

On motion by Mr. Catron, seconded by Mr. Veselik, by 6-0 vote, the meeting was adjourned.