October 31, 2013 Smyth County School Board Meeting

The Smyth County School Board met today in a called meeting at 4:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Susan Williams, Susan Sneed, Dick Ryan, and Mac Buchanan. Bill Veselik and Jerry Catron were absent.

CONSENT AGENDA

On motion by Mrs. Williams, seconded by Ms. Sneed, by 5-0 vote, the agenda was approved as presented.

PUBLIC COMMENT

No public signed up to speak.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan let the Board know that a Smyth County teacher is in need of a lung transplant and expressed his concerns about all the expenses involved for the teacher.

Mr. Buchanan expressed his concerns about the front door at Northwood High School being propped open and shared that all schools' doors remain locked throughout the day.

Dr. Robinson shared that VDOT would be adding a sign underneath the new school zone signs at Rich Valley Elementary School and Northwood Middle School stating the specific times that the new speed limit would be enforced.

Mr. Ryan commented on Micah Untiedt, a senior at Chilhowie High School, being in the top three for the Barter Theatre's Young Playwright.

Dr. Robinson shared that Chilhowie High School won the Virginia High School League state championship competition for its yearbook.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered a resolution of irrevocable election not to participate in the Virginia Local Disability Program. On motion by Ms. Sneed, seconded by Mrs. Williams, by 5-0 vote, the resolution was approved.

The Board considered approving a broker for Section 125 plans, flexible spending accounts, and other optional insurance products for employees. On motion by Ms. Sneed, seconded by Mr. Buchanan, by 5-0 vote, the Board approved Mark III as the broker for Smyth County Public Schools.

The Board considered approving an additional third grade teacher position for Marion Elementary School due to K-3 class size reduction funding requirements. On motion by Mr. Ryan, seconded by Mrs. Williams, by 5-0 vote, the position was approved.

The Board considered approving an additional kindergarten teacher position for Oak Point Elementary School or reduced funding for K-3 class reduction. On motion by Mr. Ryan, seconded by Ms. Sneed, by 5-0 vote, the position was approved.

The Board considered reimbursing Marion Senior High School $9,800.00 from the County School Operating Fund for the recent division purchase of a used boom truck purchased from R. G. Motors, Inc. This amount will be listed in the October warrant register. On motion by Ms. Sneed, seconded by Mrs. Williams, by 5-0 vote, this was approved.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mrs. Williams, seconded by Mr. Buchanan, by 5-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and discussion or consideration of admission or disciplinary matters or any other matters that would involve the disclosure of information contained in a scholastic record concerning any student of any Virginia public institution of higher education or any state school system as authorized by § 2.2-3711(A)(2) of the Code of Virginia.

On motion by Mrs. Williams, seconded by Ms. Sneed, by 5-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 5, Nays: 0.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mrs. Williams, by 5-0 vote, the Board approved the following new hire as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mrs. Williams, by 5-0 vote, the Board approved the following resignations in coaching/extracurricular activities:

On motion by Ms. Sneed, seconded by Mrs. Williams, by 5-0 vote, the Board transferred Lawrence Keith from head baseball coach to assistant baseball coach at Northwood High School.

On motion by Ms. Sneed, seconded by Mrs. Williams, by 5-0 vote, the Board approved the following new hires in coaching/extracurricular activities:

ADJOURN

On motion by Mr. Buchanan, seconded by Ms. Sneed, by 5-0 vote, the meeting was adjourned.