September 8, 2014 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Bill Veselik, Susan Williams, Stephen Marion, and Mac Buchanan. Wayne Carter was absent due to a funeral. Paul Grinstead arrived at 5:45 P.M. due to an appointment.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mrs. Wiliams, by 5-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiation or litigating posture of the public body as authorized by § 2.2-3711(A)(7) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mrs. Williams, by 5-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 5, Nays: 0.

CONSENT AGENDA

On motion by Mr. Grinstead, seconded by Mr. Veselik, by 6-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

There were no presentations or recognitions at this meeting.

PUBLIC COMMENT

Jill Testerman, a parent, thanked the Board for the addition of a part-time second grade teacher at Sugar Grove Elementary School.

SUPERINTENDENT’S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of August 2014, fiscal year 2015.

Dr. Robinson provided an update on facilities.

Dr. Robinson provided an update on the renovation project of Marion Elementary School and the construction of Oak Point Elementary School.

Dr. Robinson shared information about the 21st Century Community Learning Center Grant approved for Saltville Elementary School for three (3) years in the amount of $137,688.00 per year.

Dr. Robinson reported on September 3, 2014 enrollment figures (day 10).

Dr. Robinson discussed Preliminary State Accreditation results.

DISCUSSION TOPICS

No discussion topics were listed.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan welcomed Mr. Grinstead and Mr. Marion back after being absent due to illnesses.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered a Virginia Public School Authority (VPSA) Application for refinancing/restructuring school debt as presented by Roland M. Kooch, Jr., Senior Vice President, Davenport & Company. On motion by Mr. Marion, seconded by Mr. Veselik, by 6-0 vote, the Board authorized Dr. Robinson to submit the VPSA Application and approved a resolution requesting the Smyth County Board of Supervisors to issue general obligation bonds through VPSA for the permanent financing of the Literary Loan Anticipation Notes and the refinancing of current Literary Loans. The refinancing/restructuring of school debt is in cooperation with the Board of Supervisors.

The Board considered approving a travel abroad opportunity to Greece and Italy in the summer of 2016 for high school students led by Mr. Goodpasture, Marion Senior High School Spanish teacher, and Mrs. Pennington, Marion Senior High School English teacher. On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-1 vote, this was approved.

The Board considered approving a recommendation by the middle school principals to have a 7th and 8th grade combined basketball team at each middle school. On motion by Mr. Buchanan, seconded by Mr. Grinstead, by 6-0 vote, the Board approved the principals’ recommendation.

The Board considered approving a Program of Studies Course Addition: Calculus with Analytic Geometry I/II. On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, this was approved.

The Board considered adding five (5) books to the High School Approved Book List as follows:

On motion by Mr. Grinstead, seconded by Mr. Veselik, by 6-0 vote, these were approved.

The Board considered approving the 2014-2015 Professional Development Plan. On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, this was approved.

The Board considered compensating a teacher to teach an additional section of early bird AP Spanish at Marion Senior High School. On motion by Mrs. Williams, seconded by Mr. Marion, by 6-0 vote, this was approved.

The Board considered approving a part-time elementary teacher position at Sugar Grove Elementary School. On motion by Mrs. Williams, seconded by Mr. Grinstead, by 6-0 vote, this was approved.

The Board considered approving a part-time instructional aide position at Saltville Elementary School. On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, this was approved.

The Board considered approving the following job descriptions (first reading):

On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, these were approved.

The Board considered changing the name of Sugar Grove Combined School. On motion by Mr. Grinstead, seconded by Mr. Marion, by 6-0 vote, the Board approved the name of Sugar Grove Elementary School as requested from a majority vote conducted online.

The Board considered approving a resolution to procure athletic officials by competitive negotiation for all middle and high school sports. On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, the resolution was approved.

The Board considered approving the final Marketing Agreement with Milestone Communication. On motion by Mr. Veselik, seconded by Mr. Marion, by 6-0 vote, this was approved.

The Board considered approving background checks for nurse aide and practical nursing program applicants. On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, this was approved.

The Board considered a self-insurance proposal for 1:1 Chromebook initiatives. On motion by Mr. Veselik, seconded by Mr. Grinstead, by 6-0 vote, this was approved.

The Board considered approving the Division Improvement Plan. On motion by Mrs. Williams, seconded by Mr. Grinstead, by 6-0 vote, this was approved.

The Board considered approving the school board visitation schedule for 2014-2015. On motion by Mr. Grinstead, seconded by Mrs. Williams, by 6-0 vote, the schedule was approved.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

Mr. Grinstead was not present for closed session, and he did not vote on any of the items.

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board accepted the following resignations:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board transferred the following:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the following new hires as recommended by the superintendent:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the following new hires in coaching/extracurricular activities:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board transferred the following:

OTHER–(MOTION REQUIRED)

On motion by Mr. Grinstead, seconded by Mr. Veselik, by 6-0 vote, the Board in recognition of Dr. Robinson’s outstanding performance and with Dr. Robinson’s concurrence, terminated the division superintendent’s current appointment and employment, effective September 8, 2014; appoint and employ him to a term of four (4) years as division superintendent beginning July 1, 2014 and ending June 30, 2018; and authorize and direct the Chairman to finalize and execute on behalf of the Board a new contract with Dr. Robinson on terms substantially consistent with terms negotiated and agreed to by all parties.

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Marion, by 6-0 vote, the meeting was adjourned.