September 9, 2013 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and student exemption from compulsory attendance as authorized by § 22.1-254(C)(1) of the Code of Virginia.

On motion by Mr. Catron, seconded by Ms. Veselik, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Mike Davidson, Principal of Marion Senior High School, introduced Jessica Jones, a senior, for being selected as Smyth County Chamber of Commerce FBLA Student of the Year.

Mr. Davidson recognized Anna Spencer, Administrative Assistant, for being selected to receive the Smyth County Chamber of Commerce Children First Award.

Mr. Davidson introduced Richie Pennington, a junior, for being selected as Smyth County Chamber of Commerce FFA Student of the Year.

Dr. Robinson presented Linda Burchette, reporter for the Smyth County News & Messenger, a certificate from VSBA for the Media Honor Roll.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT'S REPORT

Dr. Robinson reviewed revenue, expenditure, and cash flow figures for the month of August 2013, fiscal year 2014.

Dr. Robinson reviewed September 5, 2013 (day 15) enrollment figures.

Dennis Carter, Assistant Superintendent for Instruction, presented information about a new program implemented by United Way entitled OrganWise Guys.

Dr. Robinson provided information about a school security equipment grant received in the amount of $22,812.00. This grant will provide a video surveillance system for Saltville Elementary School.

Dr. Robinson provided an update on facilities.

Allen Asbury, Project Manager, provided an update on the renovation project at Marion Elementary School and the construction of Oak Point Elementary School.

DISCUSSION TOPICS

Dr. Robinson shared information about the VSBA Annual Convention to be held in Williamsburg, Virginia, on November 20-22, 2013.

Dr. Robinson shared information about the VSBA Legislative Advocacy Conference to be held in Charlottesville, Virginia, on September 30, 2013.

Dr. Robinson reminded the Board that the Monday, October 14, 2013 school board meeting would be held at Northwood High School in the auditorium.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Ryan requested an update on the condition of calculators in the schools. Dr. Robinson shared that the division instructional staff was working with each school to purchase what was needed to provide graphing calculators for use in the classroom.

Mr. Buchanan expressed his thanks for the school zone signs installed at Northwood Middle School and Rich Valley Elementary School.

Mr. Veselik suggested the need for a school sign at the intersection leading to Oak Point Elementary School.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policies for approval (second reading):

On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, the policies were approved.

The Board considered the following policy additions and/or changes (first reading):

The Board considered a request for high school students to travel to France and Spain in the summer of 2015 as presented by Marion Senior High School teachers: Mr. Goodpasture, Spanish teacher and Mrs. Marlene Jonas, French teacher. On motion by Ms. Sneed, seconded by Mr. Catron, by 6-1 vote, this was approved.

The Board considered approving an administrator evaluation document. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, this was approved.

The Board considered approving a resolution supporting the VSBA and Norfolk City School Board in opposition to the Opportunity Educational Institution (OEI) and the Opportunity Educational Institution Board. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the resolution was approved.

The Board considered approving taking two (2) buses off the surplus list. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered approving the addition of one full-time bus driver position and one part-time bus driver position. On motion by Mrs. Williams, seconded by Ms. Sneed, by 7-0 vote, this was approved.

The Board considered adding an instructional aide (reading intervention) position at Atkins Elementary School. On motion by Mrs. Williams, seconded by Ms. Sneed, by 7-0 vote, this was approved.

The Board considered approving the 2013-2014 Professional Development Plan for Smyth County Public Schools as presented by Dennis Carter, Assistant Superintendent for Instruction. On motion by Mrs. Williams, seconded by Mr. Buchanan, by 7-0 vote, this was approved.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board accepted the following resignation:

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board transferred the following:

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board approved the following new hires as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board approved the following resignations in coaching/extracurricular activities:

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board approved the following coaching transfers:

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board approved the following new hires in coaching/extracurricular activities:

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board approved Jennifer Sayers as interim principal at Sugar Grove Combined School.

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board approved the superintendent's recommendation for student Case # 2013-02 to be released from compulsory school attendance.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the meeting was adjourned.