September 10, 2012 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

PRESENTATIONS/RECOGNITIONS

Tim Duncan, Principal of Northwood Middle School, introduced Matthew Hutton and Candra Kestner, seventh graders, for being selected as good citizens for the month of August at Northwood Middle School. They will receive a Good Citizenship Plaque at the end of the school year.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, student disciplinary matters as authorized by § 2.2-3711(A)(2) of the Code of Virginia, and student exemption from compulsory attendance as authorized by § 22.1-254(B)(2) of the Code of Virginia.

On motion by Mr. Catron, seconded by Mrs. Williams, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Mrs. Williams, seconded by Ms. Sneed, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Dr. Robinson presented a VSBA Certificate of Recognition to Mr. Buchanan, a VSBA Award of Achievement certificate and bronze pin to Mr. Choate, Ms. Sneed, and Mr. Ryan, and a VSBA Award of Excellence certificate and silver pin to Mrs. Williams and Mr. Veselik.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT'S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of August 2012, fiscal year 2013.

Dr. Cassell provided information about the implementation of the new two-way radio system for school buses.

Steve Blevins, Director of Special Education, reported on the recent federal review of special education programs.

Dr. Robinson reported on 2012-2013 enrollment numbers. Total enrollment as of day 15 was 4,669 students.

Dr. Robinson provided an update regarding the naming of the new elementary school and the renaming of Marion Primary School.

Dr. Robinson reviewed a process for determining attendance zones for Marion Primary School and the new elementary school.

Dr. Robinson provided an update on facilities.

Allen Asbury, Project Manager, provided an update on the renovation project at Marion Primary School and the construction of the new elementary school.

DISCUSSION TOPICS

Dr. Robinson shared information about the 2012 VSBA Annual Convention to be held November 14-16, 2012 in Williamsburg, Virginia.

Dr. Robinson shared information about the 2012 VSBA Annual Golf Classic to be held November 13, 2012 in Williamsburg, Virginia.

Dr. Robinson reminded the Board that the Monday, October 8, 2012 school board meeting would be held at Sugar Grove Combined School.

Dr. Robinson invited the Board to attend an Energy Education Presentation to be held at the school board office on Thursday, October 11, 2012 at 9:00 A.M.

Dr. Robinson shared information about a VSBA Webinar: Sequestration: How Budget Cuts Mandated by the Budget Control Act of 2011 Will Impact Schools to be held on Wednesday, October 3, 2012 at 12:30 P.M.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan inquired about the cost of the Northwood High School project.

Mr. Veselik commented on the new traffic pattern at Marion Primary School.

Mr. Choate inquired about the cost to renovate the gym at Marion Intermediate School.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policies for approval (second reading):

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the policies were approved.

The Board considered the following policy additions and/or changes (first reading):

The Board considered a request from Ms. Phillips with the Southwest Virginia Governor's School in Pulaski, Virginia, for the school's intent to apply for a planning grant to consider becoming a full day program. On motion by Mr. Catron, seconded by Mrs. Williams, by 7-0 vote, the Board approved supporting their request to apply for the planning grant.

The Board considered approving a resolution requesting the Smyth County Board of Supervisors to issue general obligation bonds to refinance capital projects for school purposes and consenting to the issuance thereof. On motion by Ms. Sneed, seconded by Mr. Veselik, by 7-0 vote, this was approved.

The Board considered approving the Title I Grant application for 2012-2013. On motion by Mr. Catron, seconded by Mrs. Williams, by 7-0 vote, the application was approved.

The Board considered approving the Title II, Part A Grant application for 2012-2013. On motion by Ms. Sneed, seconded by Mr. Veselik, by 7-0 vote, the application was approved.

The Board considered creating two part-time intervention teacher positions at Marion Intermediate School using 1003g grant funds. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, this was approved.

The Board considered creating three part-time intervention teaching positions at Marion Primary School funded with 1003g grant funds. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, this was approved.

The Board considered approving an additional special education teacher for Marion Senior High School. On motion by Ms. Sneed, seconded by Mr. Veselik, by 7-0 vote, this was approved.

The Board considered approving a SunTrust Resolution to allow Dr. Cole Spencer, Dr. Jeff Cassell, and Dr. Mike Robinson to conduct business on behalf of the school board in order to close an account with SunTrust that was used for a former retirement program. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the resolution was approved.

The Board considered approving changes to the Program of Studies for 2012-2013. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the Board approved the changes.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board approved the following retirements:

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board approved the following resignations:

On motion by Ms. Sneed, seconded by Mr. Catron by 7-0 vote, the Board hired the following as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board accepted the resignation of Rebecca Sturdy as boys' and girls' swim coach at Marion Senior High School.

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board transferred Ron Cahill from head boys' and girls' track coach at Chilhowie High School to head girls' track coach at Chilhowie High School.

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board hired the following in coaching/extracurricular activities:

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board approved a total of twelve work weeks of unpaid Family Medical Leave during any 12-month period for Janie Asbury, a teacher at Chilhowie Middle School.

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board approved the superintendent's recommendation for religious exemption from compulsory school attendance for Case # 2012-09.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the meeting was adjourned.