September 11, 2017 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 p.m., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Jesse Choate called the meeting to order and welcomed everyone.

The roll was called by the Clerk, and the following members were present: Mac Buchanan, Wayne Carter, Jesse Choate, Paul Grinstead, Susan Williams, and Bill Veselik. Todd Williams was absent due to a prior obligation.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: Personnel – Retirements, resignations, transfers, hires, and other personnel discussions, as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, the following items were approved.

PRESENTATIONS/RECOGNITIONS

Mr. Mike Davidson, Principal of Marion Senior High School, recognized J. Mellinger who represented the state of Virginia at the National Student Leadership Conference.

Mr. Barry Glenn, President & CEO of Jobs for Virginia Graduates, presented an award to Mrs. Connie Wyatt, JVG Coordinator, and Mr. Rick Blevins, Principal of Smyth Career & Technology Center, for their outstanding performance and participation in the Jobs for America’s Graduates program.

Dr. Carter congratulated Mrs. Chrystle Gates for being chosen as the 2017-2018 Region 7 Teacher of the Year.

PUBLIC COMMENT

There were no comments during public comment time.

SUPERINTENDENT’S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of August 2017.

Dr. Carter discussed the grant recently submitted for additional school resource officers. We did not receive the grant; however, Sheriff Shuler was able to obtain permission from the Board of Supervisors to utilize funds from the Police Activity Fund in order to maintain the officers we currently have in Smyth County schools.

Dr. Carter reviewed the Fresh Fruits and Vegetables Program currently in place at both Saltville Elementary and Sugar Grove Elementary School. Due to program funding cuts, Saltville Elementary School will be the only school in the county eligible to continue participation in the program for the 2018-2019 school year.

Mr. Chris Ballenger provided information on the Title IV, Part A, Student Support and Academic Enrichment Grant. According to the guidelines, the grant will be used to provide students with a well-rounded education, improve school conditions for student learning, and to improve technology. This grant will focus mainly on our middle and high schools for Science, Technology, and Safety.

Dr. Carter discussed the outcome of the Activity Fund Audit.

Dr. Carter shared information on the search for a new director of the Smyth County Education Foundation.

Dr. Carter provided an update on facilities.

DISCUSSION TOPICS

Dr. Carter shared information on the following:

QUESTIONS/COMMENTS FROM BOARD MEMBERS

There were no questions or comments from Board members.

ACTION ITEMS—(MOTION REQUIRED)

The Board considered approving a travel abroad opportunity to Paris and Spain for high school students led by Mr. Shane Goodpasture and Ms. Susan Lawson during the summer of 2019. On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-1 vote, the trip was approved.

The Board considered deleting the following policies:

On motion by Dr. Grinstead, seconded by Mrs. Williams, by 6-0 vote, deletion of the policy was approved.

The Board considered approving the following policies and/or revisions (first reading revision):

The Board considered approving the following policies and/or revisions (second reading):

On motion by Mr. Veselik, seconded by Dr. Grinstead, by 6-0 vote, the policy was approved.

The Board considered approving the following policies and/or revisions (second reading revision):

On motion by Mr. Veselik, seconded by Dr. Grinstead, by 6-0 vote, the policy was approved.

The Board considered approving an automated call system for Smyth County Schools. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the Board approved the bid from Bright Arrow Technology at $1.00 per student with no set up fee.

The Board considered appointing a Board member to serve on the Student Drug Screening Policy Committee. On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board appointed Todd Williams to serve on the committee.

The Board considered approving the Bully Prevention Month Proclamation. On motion by Mr. Buchanan, seconded by Mrs. Williams, by 6-0 vote, the proclamation was approved.

The Board considered approving a resolution for workers compensation for School Board members. On motion by Mr. Buchanan, seconded by Mrs. Williams, by 6-0 vote, the resolution was approved.

The Board considered approving members of the Special Education Advisory Committee (SEAC) for the 2017-2018 school year. On motion by Dr. Grinstead, seconded by Mr. Buchanan, by 6-0 vote, the committee members were approved.

The Board considered scheduling a Facilities Committee meeting on October 4, 2017 at 4:00 p.m. On motion by Mr. Buchanan, seconded by Dr. Carter, by 6-0 vote, the meeting was scheduled.

CLOSED SESSION ITEMS—(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following retirement:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following resignation:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following transfers:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following hires, as recommended by the Superintendent:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following coaching/extracurricular resignation:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following coaching/extracurricular hires:

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the meeting was adjourned.